NDT Inspection Management ERP in Regina — Certification, Calibration and Work Orders in One System
Atlantis NDT ERP is inspection-management software for NDT service companies, inspection contractors and QA departments operating in Regina, Canada. It replaces the spreadsheet stack most inspection businesses run on: technician certification currency, equipment calibration control, inspection scheduling, multi-crew work orders, client asset registers, job costing and audit-ready document retention — on one fully customized platform with 30+ business apps behind it.
The Regina market this is configured for
Regina is anchored by the Co-op Refinery Complex, Federated Co-operatives' major Saskatchewan oil refinery, and Evraz Regina's steel mill, which manufactures large-diameter pipe for the province's oil and gas pipeline network. The refinery's ageing crude units and Evraz's pipe mill furnaces and rolling equipment both operate under continuous thermal and mechanical stress, making corrosion and fatigue tracking central to avoiding unplanned outages across Saskatchewan's harsh prairie climate swings. 3D digital twins let Co-op Refinery and Evraz inspection teams visualize UT thickness and weld inspection history on process unit and mill equipment geometry, supporting FFS decisions that keep both fuel supply and pipe manufacturing running. As Saskatchewan's oil and gas sector continues pipeline build-out, Evraz's own pipe quality tracking increasingly mirrors the same digital twin approach used downstream by pipeline operators.
Industries served from Regina
- Oil refining
- Steel pipe manufacturing
- Bulk liquid storage
- Pipeline infrastructure
- Heavy manufacturing
Modules inspection companies actually switch for
- Certification tracking — SNT-TC-1A / ISO 9712 / NAS 410 currency with computed status, 90-day expiry warning tasks, email alerts and blocked double-booking.
- Calibration management — instrument, block and probe calibration intervals with ISO 17025 traceability chains.
- Work order management — multi-crew, multi-site dispatch with mobile offline field capture.
- Document control — procedures, written practices and technique sheets under ISO 9001 revision control.
- Asset management — NDT equipment by serial number with issue, return, calibration and maintenance history.
Integrations
Atlantis ERP has an open REST API, so it connects to SAP, Maximo, NetSuite or any other system that accepts API connections; each integration is scoped with you during implementation.
Frequently Asked Questions
Does Atlantis NDT ERP suit an inspection company based in Regina?
Yes. The platform ships pre-configured for inspection and testing businesses — ASNT SNT-TC-1A and ISO 9712 certification tracking with expiry warnings and blocked double-booking, equipment calibration due-date control, work-order routing across multiple crews and sites, and client-ready reporting. Regional settings, currencies, tax treatment and language for Canada are configured during onboarding rather than sold as an add-on module.
How long does implementation take for a mid-size Regina inspection contractor?
A typical 20–60 technician inspection business goes live in 6–10 weeks: week 1–2 discovery and data migration mapping, week 3–5 configuration of certification, calibration and work-order modules, week 6–7 pilot with one crew and one client contract, week 8–10 rollout and training. Historic certification records, calibration certificates and client/asset registers are migrated from spreadsheets or the incumbent system as part of the implementation.
Can it replace the spreadsheets we use for technician certification and equipment calibration?
That is the most common reason inspection companies adopt it. Every technician's method-level qualification, vision-exam date, practical and general exam records and on-the-job hours sit against a written practice, and each certificate carries a computed status, with 90-day expiry warning tasks, email alerts, timesheet warnings and blocked double-booking. Equipment calibration is tracked the same way — due dates on every flaw detector, thickness gauge and reference block raise warnings before they lapse. That removes the two failure modes that most often cost inspection firms a client audit.
See it on your own workflow
Free 30-minute walkthrough using your actual job types, certification matrix and client reporting formats. Affordable, accessible, fully customizable — request a demo and tailored quote.
Related: Atlantis NDT ERP · NDT inspection software · inspection management software · Digital Twin in Regina · NDT reporting software.
Built for any business that runs on operations
Most companies do not fail at their craft. They lose time, margin and goodwill in the gaps between the tools they use to run the place — a quoting spreadsheet that does not talk to the job sheet, a job sheet that does not reach accounts, and a compliance folder nobody can search when a client asks. Atlantis closes those gaps by putting the whole operation on one platform, so information is entered once and everything downstream stays in step.
What you can run on it
- Sales and CRM — leads, quotes, follow-ups and the pipeline that tells you what next month looks like.
- Projects and job costing — plan the work, track the hours and materials against it, and see the margin while the job is still live rather than at final account.
- Field and service teams — dispatch, schedules, mobile capture that works with no signal, and sign-off from site.
- Inventory and purchasing — stock, suppliers, reorder points and goods receipt, joined to the jobs that consume them.
- People — records, qualifications and licences with renewal reminders, timesheets, leave and payroll.
- Quality and documents — procedures and forms under revision control, with the audit trail an inspection or accreditation body actually asks for.
- Accounts — invoicing, expenses, multi-currency and the reporting your accountant stops chasing you for.
Affordable, accessible, fully customizable — and we mean each word
Affordable because the whole suite is included rather than sold to you a module at a time, and because implementation is done by people who have run operations rather than by a chain of subcontractors. Accessible because it runs in a browser and on a phone, works for a small team on day one, and does not need a specialist on staff to keep it alive. Fully customizable because your process is the thing that makes you competitive — the software should bend to it, not the other way round.
Industries we configure for
Service businesses and contractors, manufacturing and fabrication, trading and distribution, laboratories and testing houses, engineering consultancies, construction and facilities, and asset owners across energy, marine, aerospace and infrastructure. Inspection and testing is where we started, and it remains the sector we go deepest in — but the platform underneath is general-purpose, and most of what it does has nothing to do with inspection at all.
What happens when you get in touch
A short conversation, not a sales sequence. We ask how the business runs today and where it hurts, show you the platform doing that work, and send a written quote shaped to your region, your team size and the scope you actually need. No obligation, nothing to install first, and no pressure to decide on the call. Reach out and tell us what you are trying to fix.
Related: business management platform · inspection management software · choosing the right category of software · modules · by industry · asset integrity platform. Book a free consultation.
Regina's inspection load is dominated by the Co-op Refinery Complex, an 800-acre plant in the city's northeast rated at 145,000 bpd and running near 130,000. An NDT ERP serving this market has to carry the evidence those operators audit against — TSASK boiler and pressure vessel registration and inspection, CSA B51 design registration and Saskatchewan CRNs, API 510, 570 and 653 on refinery turnarounds, CSA Z662 for line.
The Regina steelworks that traded as EVRAZ North America now operates as Interpro Pipe and Steel, after Atlas Holdings bought the business in July 2025 and rebranded the US mills Orion Steel; the site melts scrap in electric arc furnaces and its spiral mills can turn out close to half a million tonnes of large-diameter line pipe a year. Mosaic's Belle Plaine solution mine sits 40 km west. Federated Co-operatives paused its 15,000-bpd renewable diesel and canola-crush complex in January 2025. Operators including Co-op Refinery Complex (Federated Co-operatives), Interpro Pipe and Steel (formerly EVRAZ Regina), Mosaic Belle Plaine set the pre-qualification bar their contractors inherit. The system of record for that evidence is the ERP, not a spreadsheet a technician maintains between jobs.
Source: Per-city industrial and compliance research file; ASNT SNT-TC-1A employer certification framework
| Factor | What applies | Why it matters |
|---|---|---|
| Sectors served | Petroleum refining, Steel and line pipe manufacturing, Potash solution mining, Agricultural and construction equipment manufacturing, Oilseed processing | Sets which methods, report formats and codes the system must handle |
| Codes audited against | TSASK boiler and pressure vessel registration and inspection, CSA B51 design registration and Saskatchewan CRNs, API 510, 570 and 653 on refinery turnarounds, CSA Z662 for line pipe destined for pipeline service, CSA W178.1 / W178.2 welding inspection certification, CAN/CGSB-48.9712 NDT personnel certification (NRCan NDTCB) | Each demands retrievable evidence, not a claim of compliance |
| What must be retrievable on demand | Technician certification currency · equipment calibration status · the report against the asset that generated it | These three are what an auditor asks for first |
| Deployment | Cloud or on-premise · configured to the codes above · offline field capture | Field crews lose connectivity; the record cannot depend on it |
What must an NDT ERP track for inspection firms in Regina?
Evidence against TSASK boiler and pressure vessel registration and inspection, CSA B51 design registration and Saskatchewan CRNs, API 510, 570 and 653 on refinery turnarounds, CSA Z662 for line pipe destined for pipeline service, CSA W178.1 / W178.2 welding inspection certification. That means each technician's certification currency by method and level, each instrument's calibration status on the day it was used, and every inspection report bound to the asset and the job that produced it. An auditor asks for those three before anything else.
Can an inspection company in Regina run this alongside its existing accounting?
Yes. The ERP owns operations — jobs, technicians, equipment, reports — and pushes finished invoices to the accounting system, which keeps the chart of accounts, tax and reconciliation. For US firms that usually means QuickBooks; the split is documented in the QuickBooks integration guide rather than forcing a migration nobody asked for.
Does it work offline for field crews in Regina?
Yes. Field capture runs offline and syncs when the device reconnects, because turnaround decks, tank interiors and remote sites have no usable signal and a record that depends on connectivity is a record that gets rewritten from memory hours later. Offline capture is the difference between a contemporaneous record and a reconstruction.
How long does implementation take for a firm in Regina?
The configuration follows the codes and workflows above rather than a fixed template, so the timeline is set by how much existing data has to be migrated and cleaned — certification records and calibration history are the two that consume the time. Firms usually run the first job cycle in parallel before cutting over.
What happens to inspection records if a technician leaves?
They stay with the asset and the job, which is the point. Employer-based certification ends when the holder leaves, but the reports they signed remain part of the asset's inspection history and are still auditable. A system that stores records per technician rather than per asset loses that history on every departure.
Related: the NDT ERP overview, personnel certification tracking, equipment calibration tracking, QuickBooks integration and the RFP requirements checklist. Firms preparing for an audit should also read the NDT programme gap assessment.
NDT software in Regina: one system for a mixed southern Saskatchewan workload
An NDT company in Regina rarely lives off a single industry. On the north side of the city, the Co-op Refinery Complex runs turnarounds that pull in inspection crews from across the Prairies. Regina is also home to a large steel pipe mill, and the Enbridge mainline corridor passes through the region. Within a couple of hours' drive are potash mines such as K+S Bethune and Mosaic's Belle Plaine operation, and further southeast the Estevan and Weyburn oilfields and SaskPower's coal-fired stations at Estevan. A Regina inspection contractor can be doing refinery exchanger tubes one week and weld inspection on a mine plant expansion the next.
That mix makes admin harder than the inspection itself. Every client has its own report format, its own vendor paperwork and its own idea of what an invoice should show. The Atlantis ERP solution gives a Regina NDT company one system configured for NDT and inspection work: technician certifications, procedures, instruments and calibration, crew dispatch, NDT reports, quoting and invoicing. It is affordable, accessible and fully customized. Demo and quote on request.
ERP for NDT companies in Regina: the apps behind the work
An ERP for NDT companies in Regina should let a small office support several very different client types without keeping a separate spreadsheet for each. The Atlantis ERP organises the work into NDT-specific apps on one database.
- NDT Reports with per-client versioned templates and 17 report types.
- Certificates for technician certifications, vision tests and company accreditations.
- Procedures for a controlled register ready for client and regulator audits.
- Asset Management for instruments, calibration and consumables.
- Team Assignments for dispatch across the refinery, the mines and the southeast oilfield.
- Quotations and Invoicing with NDT-specific lines.
CRM, Project, Timesheets, Fleet, Purchase and Dashboards fill in the rest. Below, each is applied to real Regina-area work.
NDT reporting software for refinery, pipe mill and mine clients
NDT reporting software for Regina has to produce very different outputs for different clients without a technician rebuilding a template every time. The Atlantis ERP stores versioned company templates in Excel, Word, PDF and HTML with your logo, header and footer, and Excel templates are filled automatically by mapping fields to cells. A refinery's exchanger inspection sheet, a mine's weld inspection form and your own standard report can all be produced from the same data.
The 17 report types cover what a Regina contractor meets: IRIS and ECT for heat exchanger and condenser tubes during refinery turnarounds; UT, PAUT and TOFD for welds; RT with source, technique, IQI type and placement; MT and PT for structural and pressure welds at mine plants; UT thickness readings by direction; PMI, hardness, ferrite and PWHT for alloy and repair work; holiday/coating for lined vessels and pipe; MFL with scan mode for tank floors. Weld and job lines record defect type and orientation, and every report closes with acceptable, not acceptable or acceptable with remarks.
The workflow runs draft, in progress, review, approved and sent, with inspector, reviewer and approver signatures and a third-party or authorized inspector field. Work order, request, WPS, contract, drawing, procedure and standard references are captured on the report. The offline field app handles sites without signal, from mine surface plants to lease sites around Weyburn. See Digital Twin Reporting Software for more.
Technician certification tracking software for Saskatchewan crews
Technician certification tracking software keeps a Regina contractor on each client's approved list. Refinery and mine contractor coordinators want certificates before site access, and a lapsed certificate can stop a crew at the gate. In the Atlantis ERP each record holds scheme, level, method, certifying body, issue, expiry and renewal dates, industry sector, OJT and training hours, exam result and attachments, and the status is computed as active, expiring soon, expired or revoked.
Saskatchewan technicians generally hold ISO 9712 certificates through the Canadian national program administered by the Canadian General Standards Board (formerly NRCan). Crews working on US-owned assets may also hold SNT-TC-1A employer certifications; CP-189, PCN and CSWIP are recorded too. The employee NDT profile adds highest level, methods certified, radiation safety training, radiation badge number and medical fitness expiry.
Vision tests are tracked with near vision (Jaeger J1/J2), far vision, colour perception, contrast, examiner and clinic. The ERP creates warning tasks 90 days before a certificate or vision test expires, sends configurable email alerts, and warns on timesheets when a technician without a valid certificate logs hours. Certificate templates per scheme hold validity months and minimum OJT and training hours, which helps when tracking a trainee's progress toward Level II. Atlantis offers ASNT SNT-TC-1A-based training via eLearning; ISO 9712 and other schemes are recorded, not taught.
Procedures and TSASK-era documentation
In Saskatchewan, boilers and pressure vessels fall under the Technical Safety Authority of Saskatchewan (TSASK), while oil and gas facilities and pipelines are regulated by the provincial Ministry of Energy and Resources. Clients working under those regimes expect their NDT subcontractors to work to approved, controlled procedures and to show which revision was used. The Atlantis ERP does not interpret code or regulatory requirements, but it keeps your procedure register clean and auditable.
The Procedures app records document number, revision, method, scope, material, applicable standard such as ASME Section V, acceptance criteria and body text or an uploaded file. Procedures go through draft, submitted, reviewed, approved and published, with rejected and archived states and named, dated preparers, reviewers and approvers. Approved revisions are locked, and each revision keeps a snapshot. Pending approvals trigger email notifications and reminders.
For a new technique or a client-specific variant, an AI-assisted first draft gives the Level III a starting point, and a built-in template is used as a fallback. The Level III still reviews and approves before anything is published. NCR and CAPA workflows can be configured during implementation, and company certifications such as ISO 9001 carry their own alert days.
Crew dispatch and scheduling software across southern Saskatchewan
Crew dispatch and scheduling software for Regina has to handle long drives and short notice: a call-out to a potash mill, a refinery turnaround that needs extra hands, a pipeline repair in the southeast. In Team Assignments each job moves through planned, dispatched, in field, submitted and closed, with site GPS coordinates and mobilisation and demobilisation dates.
The technician availability calendar holds assigned, leave, training, sick and unavailable entries, and overlaps are blocked. Equipment serial numbers cannot be double-booked, and the dispatcher is warned if an assigned instrument is out of calibration. Technician status, current assignment, utilisation percentage and next available date show in calendar, kanban and list views, which helps a small Regina office see at a glance whether it can take on a turnaround without letting down a regular mine client.
Winter matters here: a planned trip to Estevan or Esterhazy can move by a day when highways close. Because assignments hold mobilisation dates and the calendar blocks conflicts, rescheduling one job shows immediately what else it affects. Fleet records vehicle purpose, whether the vehicle can carry radioactive sources, the transport licence number and expiry, and vehicle assignment to project and driver with dates and mileage, which keeps radiography trucks and their paperwork together.
Calibration management software for a shared instrument pool
A Regina contractor usually runs a modest instrument pool shared across every client, so one late calibration can affect several jobs. Calibration management software needs to show that risk early. The Atlantis ERP tracks each instrument, probe and source-related item by serial number with type, assigned person, condition, asset tag, firmware, accessories and lifecycle status, and records calibration frequency and status.
Calibration records include provider, certificate number, standard, range, uncertainty, accredited-lab flag, pass, fail or conditional result and next due date. The certificate register stores the lab accreditation number and PDF with valid, expiring and expired status and sends expiry alerts. Reservations prevent clashes, issue and return requires supervisor and manager approval, and condition is recorded both ways.
The maintenance log covers preventive, corrective, repair, cleaning, firmware update and probe replacement. Consumables such as couplant, penetrant, developer, MT particles and PPE have reorder levels and a low-stock flag with a movement ledger. In Purchase, calibration labs, OEMs and dealers are vendor types with accreditation number and expiry, and order lines link to the equipment serial being serviced. Rental rates can be recorded for instruments you rent out or rent in during busy periods.
NDT quoting and invoicing software for Regina contractors
NDT quoting and invoicing software needs to handle both a refinery's formal purchase order process and a mine's smaller call-out work. Quotations carry job type, site, project dates and applicable codes, NDT service products flagged by method and category, a global discount and a branded quotation PDF. Clients can accept and sign online, and the quote converts to a sales order.
Timesheets capture inspection, travel, standby and setup time with method, site, client, equipment serial, billable flag and rate multiplier, and approval before billing. Long drives from Regina to site are a real cost and should be billed where the contract allows; the timesheet is where that is recorded. Expenses capture per diems, hotels and field purchases to re-bill.
Invoices carry the NDT project, job or PO number, site, invoice type and industry sector, with subtotals for labour, equipment and consumables and lines showing cost centre, method, equipment serial, technician, rate type and days or hours. GST and Saskatchewan PST treatment is configured during implementation. The financial dashboard shows revenue, cost of sales, gross margin, operating expenses, EBITDA, outstanding invoices, bills and expenses across twelve months, which shows which client type is actually profitable.
Inspection management software in Regina: dashboards, CRM and integrations
Inspection management software gives the owner of a Regina company the view a bigger firm gets from a full admin team. Dashboards show calibration due and overdue, certificates expiring and expired, and issued equipment overdue, alongside financial KPIs.
CRM records service line, lead source, NDT service type, industry sector, site country and estimated technicians and days, with an NDT lead score from 0 to 100. Drip email sequences by service line keep in touch with mine maintenance planners and fabricators between jobs, and business card scanning turns a card into a lead. The open REST API integrates with SAP, Maximo, NetSuite, QuickBooks or any system that accepts API connections, scoped per implementation, so invoices can flow to your accounting package or client work order numbers can flow in.
Affordable, customizable ERP for inspection companies in Regina: implementation
An affordable, customizable ERP for inspection companies in Regina should fit a lean team. Atlantis NDT configures and supports the system, and pricing is quote on request.
- Client mapping. List your client types and the report, quote and invoice format each expects.
- Record import. Certificates, vision tests, instruments, calibration history, vehicles and procedures.
- Template build. Client-specific report and invoice templates, including mapped Excel formats.
- Tax and billing setup. GST, PST, rate types and cost centres configured.
- Field rollout. Offline app on crew devices, tested on a live job.
Founder Anoop Rayavarapu is an ASNT NDT Level III. Book a Regina NDT ERP demo.
Spreadsheets vs generic ERP vs Atlantis ERP for a Regina NDT company
| Regina need | Spreadsheets | Generic ERP | Atlantis ERP |
|---|---|---|---|
| Different report formats per client | One file per client, retyped | Not included | Versioned templates, Excel cell mapping, 17 report types |
| Exchanger tube inspection | Manual tables | Not included | IRIS and ECT report types with review workflow |
| Procedure control for audits | Shared folder | Document storage | Approval workflow, locked revisions, snapshots |
| Shared instrument pool | Stickers | Asset list | Calibration register, reservations, dispatch warning |
| Sales tax setup | Manual | Generic | GST and PST configured during implementation |
Best NDT software for small NDT companies in Regina
Many Regina NDT companies are small, owner-run firms. The best NDT software for them removes after-hours admin: reports finished on site, certificates that flag themselves, invoices built from approved timesheets. A common starting set is NDT Reports, Certificates, Asset Management, Timesheets and Invoicing, with Procedures and Team Assignments added later. Get a quote for a small Regina NDT company or ask about your client report templates.
Frequently asked questions
Is there NDT software in Regina that handles refinery and mine report formats?
Yes. The Atlantis ERP stores versioned templates per format and fills Excel templates automatically, so one set of inspection data can produce each client's required report.
Does the ERP cover IRIS and eddy current reports for exchangers?
Yes. IRIS and ECT are among the 17 report types, with the same review, approval and signature workflow as other methods.
Can it help with TSASK or client audits?
It keeps a controlled procedure register with locked approved revisions, certificate records and calibration records ready to show. It does not interpret regulatory requirements.
Can the ERP handle GST and PST on invoices?
Taxes are configured per country and province during implementation.
Do you offer NDT training in Saskatchewan?
Atlantis offers ASNT SNT-TC-1A-based training online through eLearning. ISO 9712 certificates are recorded in the ERP but not trained.
How is the Atlantis ERP priced?
Quote on request, based on the apps, templates and integrations you need.