Do we have to move everything across at once?

No, and it is usually a poor idea. Most implementations start with the part of the business where the pain is sharpest — often quoting and job costing, or scheduling and field capture — and run it alongside what you use today until people trust it. Once that is steady, the next area follows. Moving everything in one weekend is how projects acquire the reputation they have; moving one process at a time is how they succeed.

What happens to the spreadsheets we already rely on?

They are the specification, not the enemy. A spreadsheet that has survived years of daily use encodes real decisions about how your business works, and the first job of implementation is to read it properly. Some become configured processes in the platform, some stay as spreadsheets because that is genuinely the right tool, and a few turn out to exist only because two systems could not talk to each other, and simply stop being needed.

Our process is unusual. Will we have to change how we work?

The unusual part is often the thing that makes you competitive, so bending it to fit software is the wrong trade. The platform is configured around your process rather than the other way round. Where we do push back is on process that exists to work around a previous system's limitations — that is worth removing rather than reproducing.

How long before it is actually running?

Sooner than a traditional enterprise rollout, because the scope is deliberately narrow at first. A single well-chosen process can be live and useful while the rest is still being planned. What extends timelines is almost never the software — it is data cleanliness and decision-making on the customer side, which is why we agree early who owns which decision.

What happens to our data if we stop using it?

It leaves with you in a usable form. Ask this of every vendor you evaluate, and treat a vague answer as an answer. Being able to exit is what keeps a supplier relationship honest, and a platform confident in its value has no reason to make leaving difficult.

Do we need someone technical on staff to keep it running?

No. It runs in a browser and on a phone, and day-to-day administration — adding users, adjusting a workflow, changing a form — is designed to be done by the people who run the business rather than by a specialist. Deeper changes are a conversation with us, not a recruitment exercise.

Can it handle several locations, currencies and legal entities?

Yes. Multi-company, multi-currency and multi-site working are core rather than an upgrade tier, which matters for service businesses that operate across borders and need consolidated reporting without maintaining separate books by hand.

Pricing depends on region, team size and the scope you actually need, so we quote rather than publish. The positioning is deliberate: affordable, accessible and fully customizable, with the suite included rather than sold module by module. Tell us how the business runs today and you will get a written quote shaped to it, with no obligation. Still deciding? A short conversation beats a feature list. Tell us what you are trying to fix , or see the modules and sector configurations .

Compliance Tracking, Calibration Management & Audit Preparation ERP — and Every Business You Run

Atlantis NDT ERP is a cloud-based business management platform that goes deepest on testing and inspection companies — NDT technician certification tracking software that flags expiring credentials automatically, calibration management software for NDT equipment, and inspection company scheduling and crew dispatch — while running the rest of the business (work orders, RBI per API 581, FFS per API 579, inspection reporting, invoicing, and CRM) on the same platform. Affordable, accessible, fully customizable. Replaces disjoint tools (Excel cert tracker + Word doc control + paper field capture + spreadsheet audit-trail + standalone calibration LIMS).

Modules + Features

pre-configured modules for NDT inspection operations: inspector cert tracking (ASNT + ISO 9712 dual-scheme + ACCP + PCN + NAS 410 + EN 4179 aerospace + API ICP + AWS CWI + NACE CIP + CSWIP), equipment + calibration cert tracking (NIST + UKAS + NPL traceability), work-order management, field-service dispatch, customer + supplier management, inspection report generation (per ASME V + API 510/570/653 + IACS Marine + custom-client format), RBI engine (API 581-aligned), FFS engine (API 579-aligned), document control (ISO 9001 + 17020 + 17025), procedure library + Level III sign-off workflow, audit-trail recording, invoicing + accounting + multi-currency, payroll + HR, time-sheet, project management, fleet management, CRM, e-commerce + B2B portal. The cert-tracking module stays accurate because the technicians it tracks keep current through Atlantis NDT training and certification pathways.

Integrations

Native connectors for SAP PM + EAM + MM + SD, Oracle eAM + EBS + Fusion, IBM Maximo, Microsoft Dynamics, NetSuite, ServiceNow, Salesforce, HubSpot, Meridium APM, AspenTech Mtell, GE Vernova APM, Hexagon HxGN EAM, OSIsoft PI Asset Framework. REST API + webhook + Kafka/MQTT/AMQP for real-time inspection-data feeds.

Code + Compliance Framework

Audit-ready records per ISO 9001:2015 + ISO 17020 (inspection body) + ISO 17025 (calibration laboratory) + ISO 17024 (personnel certification). Every inspection + procedure revision + inspector cert + calibration cert timestamped + Level III-signed + retained per regulatory rule (typically 7-10 years for refining/petrochem, 20+ years for nuclear, life-of-asset for marine). API 510 + 570 + 653 + 580 + 581 + 579 workflows pre-built. ASME B&PV Sections V + VIII + IX + XI alignment. NACE MR0175/MR0103 sour-service tracking.

Industries Served

NDT inspection contractors + EPC operators + asset owners in refining (Aramco / ADNOC / Shell / ExxonMobil / Marathon / Valero / Phillips 66), petrochem (BASF / Dow / SABIC / Reliance / Petronas), marine + offshore (FPSO + drydock + jackup operators, IACS class society), aerospace (Boeing / Airbus / Lockheed / Pratt & Whitney / Safran), power generation (NTPC / EDF / TVA), LNG (Qatargas / Cheniere / Pertamina), mining (BHP / Rio Tinto / Vale), hydrogen, CCS, offshore wind. See verticals for vertical-specific scoping.

290+ ERP City Pages

Atlantis NDT ERP delivery in 290+ cities globally with city-specific operator + cert scheme + delivery model context. Browse Houston, Dubai, Mumbai, Singapore, London + 285 more.

Customer Outcomes

Atlantis NDT ERP customers consistently report: inspection-planning effort -30-60% (cert + procedure + calibration automated), external-audit findings 0 from typical 3-7 (clean ISO 9001 + 17020 + 17025 closure), inspector cert renewal 100% on-time (automated reminders per ISO 17024), FFS turnaround 2-4 weeks faster, RBI interval extension 1-3 years on Tier-3 equipment, ROI clear by month 4-6. Anonymised reference call on request.

Free Consultation + Tailored Quote

Atlantis NDT publishes no pricing — pricing varies by region, team size, module scope, integration depth. Request your free 30-minute consultation with Anoop Rayavarapu (founder + ASNT NDT Level III multi-method). Output: tailored scoping + module map + integration scope + implementation timeline + tailored quote within 24 hours. See also Reporting Software comparison, LMS, ISO 9001 alignment, ISO 17024 personnel cert body.

A realistic Atlantis NDT ERP implementation runs through discovery and scoping, data migration from spreadsheets or legacy systems, and a phased rollout by module rather than a single big-bang cutover. The platform is built specifically around the three fields generic ERPs treat as unrelated — calibration due dates, technician certification expiry, and project-based inspection job costing — tied together for audit-ready traceability.

Most NDT and inspection companies that outgrow spreadsheets try a generic ERP first, and most of them hit the same wall: generic systems have no native concept of an instrument calibration due date tied to a serial number, no concept of a technician certification expiring mid-project and making them ineligible for a scope they're already assigned to, and no way to cost a job against an inspection scope rather than a generic sales order line. Implementation is where that gap either gets closed or doesn't. A realistic rollout starts with discovery — mapping what data actually exists today, usually scattered across spreadsheets, calibration certificates in filing cabinets, and certification records in HR files — then migrates that data in stages, validates it against source documents, and brings modules online in a sequence that keeps the business running rather than forcing a single cutover weekend. Consulting scoping up front is what determines whether that sequence actually works.

Source: ISO 9001:2015

What Implementation Actually Looks Like

Discovery is the phase most companies underestimate. Before any module goes live, the real question is where the company's operational data currently lives — calibration certificates as PDFs or paper in a filing cabinet, technician certification records in HR spreadsheets that don't talk to project scheduling, job costs reconstructed after the fact from invoices rather than tracked in real time against the scope. Mapping that landscape honestly, including where records are incomplete or inconsistent, takes longer than most companies expect and determines almost everything about how the rest of the implementation goes.

Data migration follows, and it is rarely a clean export-import. Calibration records need to be matched to specific instrument serial numbers with next-due dates recalculated against the calibration interval, not just copied as static text. Technician certification records need method, level, issue date, and expiry date structured as queryable fields, not scanned certificate images, so the system can actually flag an expiring certification before it becomes a project-eligibility problem. Historical project data, where it exists in usable form, gets migrated to preserve job costing history; where it doesn't exist in usable form, the company starts clean going forward rather than forcing bad historical data into new structured fields.

Rollout sequencing is a real decision, not a formality. A phased rollout — bringing calibration tracking live first, then certification management, then project costing, then reporting and audit modules — lets a company validate each piece against real operations before the next one depends on it, and it keeps the business running on familiar tools for functions that haven't cut over yet. A big-bang cutover, going live on everything at once, is faster on paper but concentrates risk: a data error in one module can block operations across all of them simultaneously. Most NDT companies are better served by the phased approach, and that sequencing is something a proper consulting scoping engagement should recommend based on the company's actual operational risk tolerance, not a fixed template.

Why Generic ERPs Break on NDT-Specific Workflows

A generic ERP treats calibration due dates, if it tracks them at all, as a maintenance reminder unrelated to anything else in the system. It has no native link between an instrument's calibration status and whether that instrument can legally be assigned to a project scope — that link has to be built as a workaround, usually a manual spreadsheet check someone runs before mobilizing a crew, which is exactly the kind of gap that produces a finding in a client audit or, worse, a report signed off using equipment that was out of calibration when the reading was taken.

The same disconnect shows up with technician certifications. A generic ERP's HR module might store a certification expiry date, but it has no concept that a technician's project eligibility should change automatically the moment that date passes — so a scheduler can still assign someone to a scope requiring a current Level II UT certification after it has lapsed, because nothing in the system is checking the two facts against each other. Job costing has the same structural problem: generic ERPs cost against sales orders or generic project codes, not against a defined inspection scope with its own method mix, technician hours, and equipment usage, which makes it difficult to see whether a given inspection job was actually profitable versus just billed.

Atlantis NDT's ERP is built to close exactly these three gaps because they're the ones that actually cause operational and compliance failures in inspection businesses — an instrument's calibration record, a technician's certification status, and a project's job cost are all structured as connected fields rather than isolated modules, so a scheduler assigning a crew sees calibration and certification eligibility in the same view as the project scope, not across three disconnected systems. See the digital twins integration for how equipment and asset data extends into the same connected model beyond scheduling.

Audit Readiness: Making Traceability Queryable, Not Just Recorded

ISO 9001 audits and client QA audits both ask a version of the same question: can you show, for any given finding, who made it, whether they were qualified to make it, and whether the equipment they used was in calibration at the time? In a spreadsheet-based or generic-ERP operation, answering that means pulling three separate records — the inspection report, the technician's certification file, and the instrument's calibration log — and manually cross-referencing dates, which is slow and error-prone exactly when an auditor is standing there waiting.

Structuring calibration, certification, and job records as connected, queryable data rather than three unrelated filing systems means that traceability question can be answered directly: pull the finding, and the technician's certification status and the instrument's calibration status at the time of the finding come with it, because they're linked fields rather than separate lookups. That's the difference between being audit-ready on paper and being audit-ready when someone actually asks the question in real time, and it's the specific capability generic ERPs don't build because they weren't designed around inspection-industry compliance requirements in the first place. Review our standards reference for how these traceability requirements map to ISO 9001 clauses and client-specific QA programs.

How long does an NDT ERP implementation typically take?

It depends on data readiness and rollout sequencing rather than a fixed timeline — companies with clean existing records move through discovery and migration faster than those consolidating scattered spreadsheets and paper calibration certificates. A phased rollout by module is generally faster to get live and lower-risk than a single cutover.

Should we migrate historical project data into the new ERP?

Only where it exists in usable, structured form. Forcing incomplete or inconsistent historical records into new structured fields usually creates more problems than it solves; many companies migrate calibration and certification records fully but start job costing clean going forward.

Why can't we just use a generic ERP for our NDT company?

Generic ERPs have no native link between instrument calibration status, technician certification expiry, and project eligibility — those connections have to be built as manual workarounds, which is exactly where compliance gaps and audit findings tend to originate.

What does audit-ready traceability actually mean in practice?

It means an auditor can pull any inspection finding and see, in the same view, the technician who made it, their certification status at that time, and the calibration status of the instrument used, without cross-referencing three separate systems manually.

Do we need to roll out all ERP modules at once?

No — a phased rollout, bringing calibration tracking, then certification management, then project costing and reporting online in sequence, is generally lower-risk than a big-bang cutover and lets each module be validated against real operations before the next depends on it.

Does the ERP integrate with existing calibration or certification tracking spreadsheets?

Yes — migration typically starts from existing spreadsheets and certificates rather than requiring a clean-slate rebuild; the implementation process re-structures that data into linked, queryable fields rather than discarding what the company already has.