NDT Inspection Management Software in Sarnia — Fully Customizable, All Business Apps Included

NDT software in Sarnia: built for Chemical Valley work

If you run an NDT or inspection company in Sarnia, the software you need has to cope with turnaround surges, mixed certification schemes and plant-owner paperwork, all without a stack of spreadsheets. The Atlantis ERP solution is a fully customized ERP for NDT and inspection companies. Reports, technician certificates, equipment calibration, crew dispatch, quoting and invoicing all sit in one system, and it is set up and supported by Atlantis NDT, whose founder is an ASNT NDT Level III.

Sarnia-Lambton has one of the densest clusters of refining and petrochemical plants in Canada. Imperial's Sarnia refinery and chemical plant, Suncor's Sarnia refinery, Shell's Sarnia Manufacturing Centre in Corunna, NOVA Chemicals and the chemical sites along the St. Clair River create steady inspection demand. On top of that come the spring and fall turnaround seasons, when a contractor's headcount can double in a few weeks. That work runs on pressure vessels, process piping, heat exchangers, tanks and welds, inspected with UT, UT thickness, PAUT, TOFD, RT, MT, PT, PMI, hardness and IRIS, often by crews working nights so radiography doesn't clash with other trades.

Most Sarnia NDT companies we speak to started with a whiteboard, a shared drive and a certification spreadsheet that one person keeps up to date. It holds together until a turnaround. Then a Level II's ticket lapses in the middle of a job, a UT set goes out a week past its calibration date, or a plant owner rejects an invoice because it doesn't match the timesheets. The rest of this page shows how each Atlantis ERP app handles that local work.

ERP for NDT companies in Sarnia: what it actually runs

An ERP for NDT companies in Sarnia should connect the whole job: client enquiry, quote, crew and equipment assignment, field report, approval and invoice. The Atlantis ERP does this with apps built for inspection work. You don't get a generic business system that you then bend to fit.

For a Sarnia contractor, the usual core is:

• NDT Reports: 17 report types including UT, RT, MT, PT, VT, PAUT, TOFD, IRIS, PMI, hardness, UT thickness, PWHT and ferrite, each with its own numbering sequence.
• Certificates: technician certifications, vision tests, exam sheets and expiry alerts.
• Team Assignments: dispatch from planned to closed, with double-booking blocked for both technicians and equipment serial numbers.
• Asset Management: every flaw detector, probe, crawler and yoke tracked by serial number, with calibration records and issue/return approval.
• Quotations and Invoicing: quotes that carry job type, site and applicable codes, and invoices split into labour, equipment and consumables.
• Procedures: a controlled procedure register with review and approval workflow.

Around these sit Project, Timesheets, CRM, Fleet, Purchase, Inventory, Expenses and Dashboards, all configured for NDT work. You can start with the apps that fix today's pain and add the rest later. The full list is at /erp/apps.

Technician certification tracking for Sarnia turnaround crews

Technician certification tracking software in Sarnia has to handle more than one scheme at once. Here it does: each technician's record holds the scheme, level, method, certifying body, and issue, expiry and renewal dates. The system works out automatically whether the cert is active, expiring soon, expired or revoked.

A typical Sarnia crew is mixed. Many technicians hold CGSB certification through NRCan's ISO 9712 program, because Canadian owner-users often ask for it. Some also hold employer certification under SNT-TC-1A because the company works across the Blue Water Bridge in Port Huron and southeast Michigan, where US clients expect ASNT-style written practices. Some have CP-189, PCN or CSWIP from earlier jobs. The Certificates app records all of these side by side against the same employee, per method and level, so a planner can see at a glance who is a Level II in PAUT under ISO 9712 and who is a Level II in UT under SNT-TC-1A.

• Vision tests record near vision (Jaeger J1/J2), far vision, colour perception and contrast, plus examiner, clinic and expiry.
• The employee NDT profile records radiation safety training, radiation badge number and medical fitness expiry. For radiography crews working under the CNSC regime, you can hold exposure device operator certification details alongside the NDT certs as an attachment.
• Daily checks create warning tasks 90 days before a cert or vision test expires, and configurable daily emails tell the right people.
• Timesheets warn when someone books time on a method their certificate no longer covers.

A word on training: Atlantis delivers NDT training based on ASNT SNT-TC-1A only. The ERP records ISO 9712, PCN and CSWIP certificates, but Atlantis does not deliver training for those schemes.

Calibration management software for Sarnia UT, PAUT and RT kit

Calibration management software for an NDT company needs to stop an out-of-calibration instrument from going to site, not just remind you afterwards. In the Atlantis ERP, every instrument, probe and accessory is a serial-numbered record in Asset Management, with calibration frequency, status and a calibration certificate register.

For each calibration you store the provider, certificate number, standard, range, uncertainty, whether the lab is accredited, the result (pass, fail or conditional) and the next due date. The certificate register holds the lab's accreditation number and the PDF, and flags each certificate as valid, expiring or expired. Plant QA reviewers in Sarnia routinely ask for calibration certificates with the report package, so having the PDF one click from the instrument record saves a scramble at close-out.

The link to dispatch is what matters most. When a planner assigns equipment to a job in Team Assignments, the system warns if that serial is out of calibration. It also blocks the same flaw detector from being booked onto two jobs at once, which happens more than anyone admits during a turnaround when three supervisors are all chasing the same PAUT unit.

• Issue and return workflow with supervisor and manager approval, with condition recorded both ways.
• Maintenance log for probe replacements, firmware updates, cleaning and repairs.
• Consumables such as couplant, penetrant, developer, magnetic particle ink and film, with reorder levels and low-stock flags before a night shift runs dry.
• Rental rates can be recorded against equipment you hire out to other contractors.

Crew dispatch software for turnarounds and call-outs

Crew dispatch software for a Sarnia NDT company has to deal with two very different rhythms: steady routine inspection for the plants, and turnaround peaks where dozens of technicians mobilise at once. The Team Assignments app treats each job as an assignment that moves through planned, dispatched, in field, submitted and closed.

Each assignment carries the site's GPS coordinates and the mobilisation and demobilisation dates. The technician availability calendar shows who is assigned, on leave, in training, sick or unavailable, and overlapping bookings are blocked. For every technician the planner can see current assignment, utilisation percentage and next available date. That is exactly what you need when a plant calls on a Thursday asking for two extra RT crews for Monday night.

Calendar, kanban and list views let the office work however it prefers. Time Off feeds directly into availability, so a technician's approved leave already shows when the turnaround roster is being built. Project records can hold the safety induction and work permit fields that Sarnia sites require, so the planner knows which technicians have completed a particular site's orientation before sending them.

If your crews also work on the Michigan side, the same dispatch board covers both. You configure the sites and clients once, and the certification check still applies, so an ISO 9712-only technician is not accidentally put on a job whose client written practice requires SNT-TC-1A.

NDT reporting software for refinery and petrochemical inspection

NDT reporting software for Sarnia plant work has to produce reports that the owner's inspection group will accept first time. The Atlantis NDT Reports app captures method-specific data for each of the 17 report types and routes every report through draft, in progress, review, approved and sent.

The data it captures matches what refinery reviewers look for:

• UT reports with the probe calibration table; UT thickness readings by direction for piping circuits and vessel shells.
• RT reports with source, technique, IQI type and placement, and a separate Computed Radiography report type for CR work.
• PAUT focal laws and TOFD reports for weld inspection on new construction and repairs.
• PMI, hardness and PWHT reports for alloy verification and post-weld heat treatment records.
• IRIS for exchanger tube inspection during bundle pulls.
• Weld and job lines with defect type and orientation, and an overall result of acceptable, not acceptable, or acceptable with remarks.

Each report holds work order, request, WPS, contract, drawing, procedure and standard references, so it ties back to the plant's own paperwork. Inspector, reviewer and approver sign in turn, and there is a field for the third-party or authorized inspector's name and signature where one is involved.

If your client has its own layout, versioned company templates in Excel, Word, PDF or HTML carry your logo, header and footer, and Excel templates are filled automatically by mapping fields to cells. In the field, the offline app keeps working inside a process unit with no signal, stores drafts and photos, and syncs when the technician gets back to the trailer. For clients who want to see results in 3D, reports can feed Digital Twin Reporting and Atlantis Digital Twins.

Procedures and the Ontario regulatory context

Plant owners in Sarnia will audit your written procedures before they let a crew on site. The Atlantis Procedures app keeps a register with document number, revision, method, scope, material, applicable standard (for example ASME Section V), acceptance criteria and the body text or uploaded file.

Procedures move through draft, submitted, reviewed, approved and published, and can also be rejected (with a reason) or archived. Approved revisions are locked, and every revision keeps a snapshot, so you can show an auditor exactly what the procedure said on the date of a particular inspection. Approvers get email notifications and reminders, which helps when your Level III is on site and the approval queue keeps building. An AI-assisted first draft, which falls back to a built-in template, speeds up writing a new procedure, but a Level III still reviews and approves it.

For context: in Ontario, boilers and pressure vessels fall under the Technical Standards and Safety Authority (TSSA) and the CSA B51 code. Radiography with sealed sources falls under the Canadian Nuclear Safety Commission (CNSC). Owner-users run their own inspection programs within that framework. The ERP does not replace any of those programs and does not calculate inspection intervals or corrosion rates. What it does is make sure the procedures, certifications, calibration records and reports your company contributes are controlled, current and easy to produce when someone asks.

NDT quoting and invoicing software for Sarnia plant work

NDT quoting and invoicing software should turn a plant's request into a quote, a job and a clean invoice without anyone retyping. In the Atlantis ERP, Quotations carry job type, site, project dates and applicable codes. NDT service products are flagged by method and category, you get a branded quotation PDF, and the client can accept and sign online, which converts the quote into a sales order.

On the billing side, Invoicing puts the NDT project, job or PO number, site, invoice type and industry sector in the header, with subtotals for labour, equipment and consumables. Invoice lines can carry cost centre, method, equipment serial, technician, rate type and days or hours. That level of detail is what Sarnia owners' accounts payable teams expect when they match your invoice against their purchase order and daily tickets.

Timesheets feed billing directly. Each entry records work type (inspection, travel, standby, setup), method, billable flag, rate multiplier for overtime or night shift, site, client and equipment serial, and a supervisor approves it. Standby time during a turnaround, which contractors often lose track of, gets captured and billed. Harmonized sales tax and your chosen payment terms are configured for Ontario during implementation. For work billed to US clients across the river, the relevant tax setup is configured as well.

The financial dashboard then shows revenue, cost of sales, gross margin, operating expenses, EBITDA, outstanding invoices, bills and expenses over twelve months, so you can see which plants and which methods actually make money.

Inspection management software in Sarnia: CRM, fleet and dashboards

Good inspection management software in Sarnia covers the business around the inspections as well. The Atlantis ERP adds sales, vehicles and management reporting to the same database.

• CRM: leads carry service line, NDT service type, industry sector, site country, and estimated technicians and days. An NDT lead score of 0 to 100 marks each lead hot, warm, nurture or cold. You can import leads from CSV, preview AI-personalised emails and enrol leads in drip sequences. Useful when you want more than turnaround work from the same three plants.
• Business Cards: photograph a card from a Sarnia trade night or a plant contractor meeting and the name, company, title and contact details are extracted, ready to become a CRM lead.
• Fleet: records whether each vehicle can carry radioactive sources, the transport licence number and expiry, and which project and driver it is assigned to, with dates and mileage. Your RT trucks need that paper trail.
• Dashboards: NDT KPIs such as calibration due or overdue, certs expiring or expired, and issued equipment overdue for return, next to the financial dashboard.
• Expenses: field expenses and per diems for out-of-town technicians, re-billed to the job.

If you already use accounting or maintenance software, the Atlantis ERP has an open REST API and can integrate with SAP, Maximo, NetSuite, QuickBooks or any system that accepts API connections. The scope is agreed per implementation.

Implementing the Atlantis ERP in Sarnia

Implementation is planned around your calendar, not ours. For Sarnia contractors that usually means go-live between turnaround seasons, so nobody is learning a new system during a surge.

1. Discovery call. We go through your methods, clients, certification schemes, report formats and how you dispatch today.
2. Data load. Technicians and their CGSB, SNT-TC-1A and other certificates, vision tests, equipment serials and calibration history, clients and sites are imported from your existing spreadsheets.
3. Templates. Your report layouts and any client-mandated Excel formats are rebuilt as versioned templates.
4. Configuration. Approval chains, alert recipients and look-ahead days, Ontario tax, and invoice layouts.
5. Pilot. One crew runs real jobs on the offline field app while the office runs dispatch and billing in parallel.
6. Go-live and support. Atlantis NDT stays on hand for adjustments as the first turnaround goes through.

If you train your own people, the eLearning app hosts Level I, II and III course sections, protected video lessons, quizzes and completion certificates. The Practical NDT 3D simulator gives trainees hands-on practice before they go into a live unit. Book a Sarnia ERP demo and we will walk through it using your own report types.

Affordable customizable ERP for inspection companies in Sarnia

Affordable, customizable ERP for inspection companies in Sarnia means you pay for the setup your company actually needs, and the system fits your procedures instead of the other way round. Pricing is quote on request, based on your scope. Here is how the usual options compare.

For small NDT companies in Sarnia with five to twenty technicians, the certificate, asset and dispatch apps alone usually pay back the effort within the first turnaround. Request a quote for your Sarnia NDT company.

Frequently asked questions

What is the best NDT software for a Sarnia inspection company?

The best fit is software that covers reports, certifications, calibration, dispatch and billing in one place. The Atlantis ERP does that and is configured around Sarnia refinery and petrochemical work, including mixed ISO 9712 and SNT-TC-1A crews.

Can the ERP track CGSB / NRCan ISO 9712 certificates?

Yes. ISO 9712 is one of the built-in schemes, alongside SNT-TC-1A, CP-189, PCN, CSWIP and other. Each cert has level, method, certifying body and dates, and its status is computed automatically.

Does it work inside plants with no mobile signal?

Yes. The field app is an installable web app that works offline, stores drafts and photos on the device, and syncs when the technician is back in range.

Does the ERP calculate corrosion rates or inspection intervals?

No. The Atlantis ERP manages your company's jobs, people, equipment, reports and billing. Remaining-life trends can be visualised in Atlantis Digital Twins. Atlantis NDT also provides API 510, 570 and 653 inspection services; see inspection services.

Can it connect to our accounting system?

Yes. The open REST API integrates with QuickBooks, NetSuite, SAP, Maximo or any system that accepts API connections, scoped during implementation.

How much does it cost?

Pricing is quote on request and depends on which apps you need and how much configuration is involved. The positioning is simple: affordable, accessible and fully customizable. Ask for a Sarnia quote.

Does Atlantis offer NDT training in Sarnia?

Atlantis offers NDT training based on ASNT SNT-TC-1A. It does not deliver ISO 9712, PCN, CSWIP or API training, although the ERP records those certificates for your technicians.