Affordable NDT ERP in Oklahoma City — Fully Customizable, Every Business App You Need Included

NDT software in Oklahoma City: oilfield, aerospace and wind in one market

Oklahoma City's NDT market is shaped by three very different customers. The first is upstream and midstream oil and gas. Devon Energy and other operators are headquartered downtown, and the SCOOP and STACK plays to the south and west keep gas processing plants, compressor stations, gathering lines and production equipment busy with inspection. The second is defence aerospace. The Oklahoma City Air Logistics Complex at Tinker Air Force Base is one of the largest depot maintenance operations in the Air Force, and a supply chain of machine shops, component repair stations and contractors has grown around it. The FAA's Mike Monroney Aeronautical Center adds to the aviation base. The third is energy infrastructure beyond oil: wind farms across western Oklahoma, gas-fired power plants and the tubular inspection yards that serve drilling.

Refinery work is a drive away, not across the street. The Valero refinery at Ardmore sits to the south and the Phillips 66 refinery at Ponca City to the north, so OKC crews regularly travel for turnarounds. The Oklahoma Corporation Commission, headquartered in the city, oversees oil and gas and intrastate pipelines. The Oklahoma Department of Labor handles boiler and pressure vessel safety, and radioactive materials licensing runs through the state programme.

A typical Oklahoma City NDT contractor therefore runs mixed crews. Some technicians hold NAS 410-style aerospace qualifications, others work under an SNT-TC-1A written practice for oilfield work, and a few do both. The Atlantis ERP solution is built to keep that straight.

ERP for NDT companies in Oklahoma City: what it needs to do

An ERP for NDT companies in Oklahoma City has to follow technicians and instruments across long drives and very different clients, then turn that field time into accurate invoices. The Atlantis ERP holds certifications, calibration, dispatch, reports, procedures, quoting and billing in one system, configured for your company by an ASNT NDT Level III.

The OKC problem is distance and variety. One crew may be two hours out at a STACK gas plant, another at a Ponca City turnaround, and a Level II ET technician may be working at an aerospace repair station in Midwest City. The office has to know, without a phone call, who is where, which instruments they have, whether those instruments are in calibration, and whether each technician's qualification fits the job. It also has to capture travel, standby and inspection hours separately so nothing goes unbilled.

Generic accounting packages do not know what a Level II is. Spreadsheets do, until the person who maintains them goes on leave. The Atlantis ERP puts NDT-specific records into everyday workflows, so the checks happen on every job.

Technician certification tracking software for mixed oilfield and aerospace crews

Technician certification tracking in Oklahoma City has to cover more than one scheme per person. The Certificates app records each certification by scheme (SNT-TC-1A, CP-189, ISO 9712, PCN, CSWIP or other), level (trainee, I, II, III), method, certifying body, industry sector, and issue, expiry and renewal dates. It also holds OJT hours, training hours, exam results and attachments. Aerospace qualifications such as NAS 410 are recorded under the other scheme with their own sector, so a technician's aerospace ET certification and oilfield UT certification sit side by side without being mixed up.

Status is set automatically: active, expiring soon (90 days), expired or revoked. The Expiring Soon and Expired menus give the QA manager a working list. Vision tests are tracked separately, covering Jaeger J1/J2 near vision, far vision, colour perception, contrast, examiner, clinic and expiry. Examination sheets store general, specific and practical scores against a passing score (70% by default) with the exam files.

Certificate templates per scheme set the validity in months, whether a vision test or exam is required, and the minimum OJT and training hours. That keeps your written practice and your aerospace procedures honest. Daily checks raise warning tasks 90 days before expiry, and configurable email alerts go to the people you name. Timesheets warn if a technician's certificate is not valid. The employee NDT profile adds highest level, methods certified, radiation safety training, badge number and medical fitness expiry.

Calibration management software for OKC instruments and tubular inspection gear

Calibration management software for an Oklahoma City contractor has to cover a wide spread of kit: portable flaw detectors and thickness gauges for plant work, PAUT and TOFD units for pipeline welds, eddy current instruments and probes for aerospace, and MFL equipment for tubulars. The Asset Management app tracks each item by serial number, with equipment type, assigned person, condition, firmware, accessories and lifecycle status. The statuses are new, active, in calibration, in repair, rented out, retired and disposed. Rental rates can be recorded for gear you hire out.

Calibration records hold provider, certificate number, standard, range, uncertainty, accredited-lab flag, result and next due date. The calibration certificate register stores the lab's accreditation number and the PDF, with a valid, expiring or expired status and expiry alerts. Purchase records flag calibration labs as a vendor type, with accredited-lab status, accreditation number and expiry. Aerospace customers ask about exactly that.

Instruments leave the shop through an issue and return workflow with supervisor and manager approval, and condition is recorded at both ends. On a three-day drive loop through western Oklahoma, knowing who signed out which probe matters. The maintenance log records preventive and corrective work, cleaning, firmware updates and probe replacements. Consumables have reorder levels and low-stock flags.

Crew dispatch software for SCOOP/STACK sites, gas plants and wind farms

Crew dispatch software in Oklahoma City has to plan around distance. In the Team Assignments app, each job moves through five stages: planned, dispatched, in field, submitted and closed. Each job carries site GPS coordinates, which helps when a gas plant or wind farm is at the end of a county road, along with mobilisation and demobilisation dates.

The technician availability calendar shows assigned, leave, training, sick and unavailable days and blocks overlaps. Double-booking a technician, or an instrument by serial number, is blocked. If the assigned equipment is out of calibration, the dispatcher sees a warning before the truck leaves. Utilisation percentage and next available date for each technician help you decide whether to take a short-notice Ardmore turnaround call or keep the crew on steady plant work.

The Fleet app records whether each vehicle can carry radioactive sources, its transport licence number and expiry, and its assignment to a project and driver with dates and mileage. With RT crews covering long rural distances, source-vehicle paperwork is not something to find expired at a roadside stop. Mileage records also back up travel billing. Time Off feeds availability, so approved leave shows on the dispatch calendar automatically.

NDT reporting software for tubulars, pipeline and aerospace work in OKC

NDT reporting software in Oklahoma City has to cover oilfield and aerospace methods without forcing one format on both. The Atlantis ERP supports 17 report types: UT, RT, MT, PT, VT, ECT, IRIS, PAUT, MFL, TOFD, PWHT, PMI, hardness, UT thickness, ferrite, holiday/coating and computed radiography. Each has its own numbering sequence.

For tubular and piping work, MFL reports record scan mode and item lines, and UT thickness reports record readings by direction. For pipeline construction, RT reports hold source, technique, IQI type and placement, while PAUT and TOFD reports hold the setup detail, including focal laws for PAUT. Holiday/coating reports cover coated line pipe and vessels. For aerospace components, ECT, PT and MT reports carry the method data, and weld and job lines record defect type and orientation. Every report closes with acceptable, not acceptable or acceptable with remarks.

Reports go from draft through in progress, review and approved to sent. Inspector, reviewer and approver signatures are recorded, and a third-party inspector can sign where the client requires it. References to work order, request, WPS, contract, drawing, procedure and standard are captured on each report. Versioned company templates in Excel, Word, PDF or HTML carry your logo, and Excel templates fill automatically from mapped cells.

Technicians in western Oklahoma often lose signal. The offline field app stores drafts and photos, captures signatures and syncs later. More on the reporting side at Digital Twin Reporting Software.

Procedures: keeping aerospace and oilfield procedures apart

Oklahoma City contractors who serve both Tinker's supply chain and the oilfield often carry two sets of procedures for the same method. The Procedures app keeps one register holding document number, revision, method, scope, material, applicable standard, acceptance criteria and body text or file. Your aerospace ET procedure and your plant ET procedure are separate controlled documents with separate histories.

Each procedure moves through draft, submitted, reviewed, approved and published, with rejected (with a reason) and archived states. Approved revisions lock, and a snapshot of every revision is kept. An AI-assisted first draft can start a new procedure, and your Level III reviews and approves it. Approvers get email notifications and reminders, so procedures do not sit in someone's inbox during a busy month.

Training new hires when Oklahoma activity picks up

Oklahoma oilfield activity moves in cycles, and when it picks up, contractors hire fast. Atlantis offers ASNT SNT-TC-1A-based Level I, II and III NDT training. The ERP's eLearning app provides a course portal with video lessons, quizzes, certificates of completion and a learner dashboard. Admins create learner accounts and grant or revoke access.

Training hours and OJT hours then sit on the technician's certification record, where your Level III can check them against your written practice minimums. For hands-on practice before a trainee touches a client job, the Practical NDT 3D simulator is linked from the portal. Aerospace or ISO 9712 certificates earned elsewhere can still be recorded in the ERP.

NDT quoting and invoicing software for Oklahoma City contractors

NDT quoting and invoicing software should show clients what they are paying for and make sure travel and standby get billed. Atlantis ERP quotations carry job type, site, project dates and applicable codes. NDT service products are flagged by method and category, and a global discount can be applied. Quotes go out as branded PDFs with online acceptance and signature, then convert to sales orders.

Timesheets log inspection, travel, standby and setup as separate work types, with method, site, client, equipment serial, billable flag, rate multiplier and approval. On a four-hour round trip to a STACK site, the travel line is real revenue. Invoices carry project, job or PO number, site, invoice type and industry sector, with subtotals for labour, equipment and consumables. Lines show cost centre, method, equipment serial, technician, rate type and days or hours. Expenses covers per diems and field costs, which can be re-billed to the job. The financial dashboard shows revenue, gross margin, EBITDA and outstanding invoices over 12 months.

Inspection management software in Oklahoma City: dashboards, CRM and integrations

Inspection management software should give an OKC owner a morning view without opening five files. NDT KPI dashboards show calibration due and overdue, certs expiring and expired, and issued equipment overdue for return. The CRM tracks service line, NDT service type, industry sector, site country and estimated technicians and days. An NDT lead score from 0 to 100 sorts hot enquiries from ones to nurture, and drip email sequences run by service line, so aerospace prospects and oilfield prospects get different messages.

The Atlantis ERP has an open REST API and integrates with SAP, Maximo, NetSuite, QuickBooks or any system that accepts API connections. Many Oklahoma operators run SAP or Maximo, so the scope of any client-facing integration is agreed during implementation.

Affordable, customizable ERP for inspection companies in Oklahoma City: implementation

An affordable, customizable ERP for inspection companies in Oklahoma City is configured around the way you already work. The Atlantis ERP is quoted on request and set up by Atlantis NDT in stages.

1. Map your schemes. SNT-TC-1A written practice, aerospace qualifications and any client-specific cards are set up as certificate templates with validity and hour minimums.
2. Load people and kit. We import technicians, vision tests, instruments, calibration certificates, vehicles and source-vehicle licences.
3. Build templates. Your oilfield and aerospace report formats and your quotation layout become versioned templates.
4. Go live in the field. Crews use the offline app on live jobs while the office runs dispatch and approvals in the ERP.
5. Connect and train. We scope API integrations and train office staff and Level IIIs on approvals, dispatch and billing.

Book a demo set up for an Oklahoma City NDT company.

How Oklahoma City NDT companies usually run today vs with the Atlantis ERP

Talk to an NDT Level III about your Oklahoma City operation

Atlantis NDT is led by Anoop Rayavarapu, an ASNT NDT Level III, and the ERP is implemented by people who know the difference between a written practice and a procedure. If your crews split time between gas plants, pipeline spreads, turnarounds and aerospace components, we can show you the system on your own data.

• Request a quote for the Atlantis ERP in Oklahoma City
• Ask about crew dispatch and source-vehicle tracking
• See the apps: NDT Reports, Timesheets, Fleet, Invoicing, all ERP apps.

Frequently asked questions

What NDT software works for an Oklahoma City company doing both oilfield and aerospace work?

You need software that keeps certifications, procedures and report formats separate by sector while sharing one set of people, instruments and billing. The Atlantis ERP records each certification by scheme and industry sector, and keeps procedures and templates per method and client.

Can the ERP record NAS 410 or other aerospace qualifications?

Yes. Aerospace qualifications are recorded under the other scheme with level, method, sector, dates, hours and attachments. Atlantis itself offers SNT-TC-1A-based training only.

Does dispatch stop me sending an instrument that is out of calibration?

Dispatch warns when the assigned equipment is out of calibration, and it blocks double-booking of the same serial number. The calibration register also sends expiry alerts ahead of time.

Is the Atlantis ERP affordable for a small NDT company in Oklahoma City?

Yes. It is positioned as affordable, accessible and fully customizable, and it is quoted on request based on your team size and the apps you use. Ask for a quote for a small team.

Can technicians complete reports at remote wellsites with no coverage?

Yes. The offline field app stores drafts and photos locally, captures signatures and syncs later.

Does it bill travel and standby hours separately?

Yes. Timesheets log inspection, travel, standby and setup as separate work types with a billable flag and rate multiplier, and approved hours feed invoices.