Affordable NDT ERP in San Antonio — Fully Customizable, Every Business App You Need Included

NDT software in San Antonio: aerospace MRO, Eagle Ford and utility work

NDT software for a San Antonio inspection company has to cope with three quite different kinds of client: aerospace maintenance with strict records, oilfield and midstream work in the Eagle Ford with long drives and short notice, and utility and manufacturing work around the city itself. The Atlantis ERP solution puts technicians, certificates, instruments, dispatch, NDT reports, quotes and invoices in one system configured for that mix.

San Antonio's aerospace cluster centres on Port San Antonio, the former Kelly Air Force Base, where Boeing and StandardAero run large aircraft and engine maintenance operations, alongside Joint Base San Antonio and its Kelly Field, Lackland and Randolph installations. That brings a steady demand for penetrant, eddy current, UT and radiography under tight documentation. South of the city, the Eagle Ford Shale runs through Karnes, La Salle, McMullen, Gonzales, Atascosa and nearby counties, with gathering systems, compressor stations, processing plants and takeaway pipelines that need weld radiography, UT thickness surveys and MFL.

In town, CPS Energy runs a large municipally owned gas and electric utility, Valero is headquartered here, Toyota builds trucks at its south side plant, and construction across Bexar County and the I-35 corridor to New Braunfels keeps structural inspection busy. Pipeline work answers to PHMSA and the Railroad Commission of Texas, radiography licences come from the Texas Department of State Health Services, and aerospace work answers to the customer's quality system. Many San Antonio NDT firms are small, owner-led, and staffed by bilingual technicians who move between shop and field.

ERP for NDT companies in San Antonio: what it should do

An ERP for NDT companies in San Antonio should let a small office run an aerospace shop line and an Eagle Ford field operation from the same records without either one tripping up the other. The Atlantis NDT ERP does that by linking certificates, instruments, procedures, team assignments, NDT reports and billing to one job.

In practice that means the office can see, before a truck leaves for a compressor station near Cotulla, that the RT Level II is current, the source vehicle's transport licence is valid and the survey meter is in calibration. It means an MRO customer's quality auditor can pull the eddy current technician's certificate, vision test and the reference standard's calibration certificate in one sitting. And it means the invoice for a week of gathering-line radiography includes standby, travel and per diems because they were captured on the timesheet and in Expenses, not remembered on Friday afternoon.

A general business ERP does not know what a vision test or an IQI is. Spreadsheets know whatever you typed last. The Atlantis ERP has the NDT fields built in, and anything unique to your company is configured during implementation. You can see the full set on the ERP apps overview.

Technician certification tracking software for San Antonio technicians

Technician certification tracking in the Atlantis ERP stores each certificate with scheme, level, method, certifying body, issue, expiry and renewal dates, and computes its status automatically as active, expiring soon (90 days), expired or revoked. Warning tasks appear 90 days before a certificate or vision test runs out.

San Antonio technicians often hold SNT-TC-1A certifications under your written practice for field work and customer-specific or aerospace qualifications for MRO work, recorded under other. Some came from military NDT backgrounds at the local bases and bring prior training and OJT hours that need to be documented properly; the certificate record holds OJT hours, training hours, exam results and attachments. Examination sheets record general, specific and practical scores against a passing score, with the exam files attached.

Vision tests carry near vision (Jaeger J1/J2), far vision, colour perception, contrast, examiner, clinic and expiry. The employee NDT profile records highest level, methods certified, radiation safety training, radiation badge number and medical fitness expiry, which your radiation safety officer needs before assigning anyone to an RT crew heading south. Configurable daily email alerts cover technician certificates, calibration certificates and company certifications, with your own recipients, look-ahead days and resend interval. Timesheets warn when a technician's certificate is not valid. See the certificates app.

Crew dispatch software for Bexar County and the Eagle Ford

Crew dispatch in the Atlantis ERP runs jobs as team assignments from planned to dispatched, in field, submitted and closed, with site GPS coordinates and mobilisation and demobilisation dates. Technicians and equipment serial numbers cannot be double-booked.

The Eagle Ford makes scheduling hard in a specific way. A job two hours south may run long, a new request comes in for the same crew, and the office has no clear view of who is actually free. The availability calendar records assigned, leave, training, sick and unavailable days and blocks overlaps. Each technician shows current assignment, utilisation and next available date. Time Off approvals feed the same calendar, so a technician's approved leave is not overwritten by a rush job.

When an instrument is assigned, the ERP warns if it is out of calibration. The site GPS coordinates are useful for lease roads where addresses mean little. Fleet records hold vehicle purpose, whether the vehicle can carry radioactive sources, transport licence number and expiry, and assignment to project and driver with dates and mileage. Calendar, kanban and list views let the dispatcher, the operations manager and the owner each look at the same schedule their own way. More on the team assignments app.

NDT reporting software for aerospace and oilfield work

The NDT reports app produces 17 method-specific report types, including PT, MT, UT, RT, ECT, PAUT, TOFD, MFL, UT thickness, hardness, PMI, ferrite, holiday/coating and computed radiography, each with its own numbering sequence. Every report moves through draft, in progress, review, approved and sent, with inspector, reviewer and approver signatures.

For MRO work, PT reports record method and developer, eddy current reports sit alongside, and your customer's format is reproduced through versioned templates in Excel, Word, PDF or HTML with your logo, header and footer. For Eagle Ford gathering lines, RT reports capture source, technique, IQI type and placement, and weld lines record defect type and orientation. UT thickness reports record readings by direction, and MFL reports record scan mode and item lines. Each report carries references to work order, request, WPS, contract, drawing numbers, procedure and standard, and records the overall result as acceptable, not acceptable or acceptable with remarks.

Out on a lease with no signal, technicians use the offline field app to pick the method, take photos, sign on screen and preview the PDF, and everything syncs when they get back into coverage. Third-party or authorized inspector names and signatures are captured where the client needs them. Owners who want inspection results displayed on a 3D model can add Atlantis Digital Twins or Digital Twin Reporting Software.

Calibration management software for shop and field instruments

Calibration management in the Atlantis ERP tracks every instrument and probe by serial number with calibration frequency, status and next due date, and keeps a register of calibration certificates with lab accreditation number, validity status, PDF and expiry alerts.

A San Antonio firm may have eddy current sets and UV-A lamps in an MRO support shop and rugged UT and RT kit bouncing around in trucks on caliche roads. Each calibration record captures provider, certificate number, standard, range, uncertainty, accredited-lab flag and pass, fail or conditional result. The lifecycle status (new, active, in calibration, in repair, rented out, retired, disposed) shows at a glance what is available. The maintenance log records preventive, corrective, repair, cleaning, firmware update and probe replacement work with condition before and after, which is useful when dust and heat take their toll on field equipment.

The issue and return workflow records condition at checkout and return with supervisor and manager approval, and reservations prevent clashes. Consumables carry reorder levels and low-stock flags. If you rent instruments to other contractors, rental rates can be recorded against the instrument. Purchase records separate OEMs, dealers and calibration labs, with accreditation details and expiry. See the asset management app.

Procedures that hold up in an aerospace audit

The procedures app keeps every procedure in one register with document number, revision, method, scope, material, applicable standard, acceptance criteria and text or file, and locks approved revisions. Workflow runs draft, submitted, reviewed, approved and published, with rejected and archived states.

MRO customers expect you to show which procedure revision was used on which report, and who approved it. The ERP keeps a snapshot of every revision and records the prepared, reviewed and approved by names with dates, plus a reason on rejection. Email notifications and reminders keep approvals moving when your Level III is in the field. Industrial procedures for pipeline RT, UT thickness or MFL sit in the same register, written to ASME Section V or the client's standard as required.

The AI-assisted first draft helps your Level III start a new procedure, falling back to a built-in template, and the Level III reviews and approves. Procedure and WPS references then appear on project tasks and reports. See the procedures app.

NDT quoting and invoicing software for San Antonio contractors

Quotes, timesheets and invoices in the Atlantis ERP all hang off the same job, so billing reflects the work actually done. Quotes carry job type, site, project dates and applicable codes, NDT service products are flagged by method and category, and accepted quotes convert to sales orders.

Eagle Ford work often involves travel, standby and per diems that get lost between the field and the office. Timesheets record work type (inspection, travel, standby, setup), method, billable flag, rate multiplier, site, client and equipment serial, with approval. Expenses capture field costs and per diems that can be re-billed to the job. Invoices carry project, job or PO number, site, invoice type and industry sector, with subtotals for labour, equipment and consumables, and lines show cost centre, method, equipment serial, technician, rate type and days or hours.

MRO customers usually want clean PO-matched invoices; oilfield customers want detail they can approve quickly. The custom invoice layout handles both. The financial dashboard shows revenue, cost of sales, gross margin, operating expenses, EBITDA, outstanding invoices, bills and expenses over 12 months. See quotations and invoicing.

Inspection management software: CRM, dashboards and integrations

Inspection management software should show the owner what is at risk and where the next work comes from. KPI dashboards in the Atlantis ERP show calibration due and overdue, certificates expiring and expired, and issued equipment overdue, alongside the financial dashboard.

The CRM records service line, lead source, NDT service type, industry sector, site country and estimated technicians and days, with a 0 to 100 NDT lead score. Import lead lists by CSV, preview AI-personalised emails, and enrol leads in drip sequences by service line. The Business Cards app turns a photo of a card collected at a local industry event into a lead. Website enquiry forms feed the CRM directly.

The Atlantis ERP has an open REST API and integrates with SAP, Maximo, NetSuite, QuickBooks or any system that accepts API connections, scoped per implementation, so you can keep your accounting tool or exchange data with a large client.

Affordable customizable ERP for inspection companies in San Antonio

The Atlantis ERP is affordable, accessible and fully customizable, and pricing is quote on request, based on the apps you use and the configuration you need. Atlantis NDT, founded by an ASNT NDT Level III, implements it, so decisions about written practice, calibration and report formats are made by people who have done the work.

A San Antonio rollout usually starts with technicians, certificates, vision tests and radiation safety details, then instruments and calibration certificates, then procedures. Report templates are matched to your MRO and oilfield clients, and Texas taxes and invoice layouts are set during implementation. The offline field app goes on crew devices and the office team is trained on dispatch, quoting and invoicing. If you run in-house training, the eLearning app provides Level I, II and III sections, protected video lessons, quizzes and completion certificates, and the Practical NDT 3D simulator supports practice. Atlantis offers ASNT SNT-TC-1A based NDT training. Book a San Antonio ERP demo.

Spreadsheets vs generic ERP vs Atlantis NDT ERP in San Antonio

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Frequently asked questions

What is the best NDT software for a San Antonio company working in the Eagle Ford?

Software that works offline, blocks double-booking and captures standby and per diems for billing. The Atlantis ERP does all three and links them to certificates and calibration records.

Can the ERP support aerospace MRO documentation?

Yes. It links certificates, vision tests, procedure revisions and calibration certificates to each report, and reproduces customer formats through your own templates. Customer-specific requirements are configured during implementation.

Is it suitable for small NDT companies in San Antonio?

Yes. Start with certificates, asset management, team assignments and NDT reports, and add apps later. It is affordable, with pricing quote on request.

Can we record military or prior NDT experience?

Yes. Certificate records hold OJT and training hours, exam results and attachments, so prior experience can be documented against your written practice.

Does it integrate with QuickBooks or NetSuite?

Yes. The open REST API integrates with SAP, Maximo, NetSuite, QuickBooks or any system that accepts API connections, scoped per implementation.

How do we start?

Send us a short description of your methods, crew size and clients and we will arrange a demo on your data. Get started here.