NDT Reports: NDT Report Software for Inspection Contractors in the Middle East

Method-specific NDT inspection reports, captured in the field and issued from the ERP. Request a demo. Affordable. Accessible. Fully customizable. Quote on request.

Featured in NDT Reports: Digital Twin Reporting Software

What Gulf clients expect from an NDT report

NDT reporting in the Gulf is shaped by a small number of very large asset owners. Saudi Aramco, SABIC, ADNOC and its group companies, QatarEnergy, KNPC and KIPIC in Kuwait, Bapco in Bahrain and PDO in Oman each have their own engineering standards, their own requirements for inspection contractors and, often, their own report formats. An NDT company working across the region may produce the same UT report in four different layouts in a single month.

Reports are also read by more people than in many markets. The contractor's Level II signs, the contractor's QC reviews, a third-party inspection agency may witness, and the owner's inspector accepts. Every one of those signatures has to be on the document, and every reference, from WPS number to drawing to procedure, has to match the approved project documents.

The NDT Reports app in Atlantis NDT ERP is built for that. It covers 17 report types, each with its own numbering and method-specific fields, a workflow from draft to in progress, review, approved and sent, signatures for inspector, reviewer and approver, and a separate third-party or authorized inspector field. Reports come out in your versioned company templates, one per client format if needed.

Saudi Aramco projects and contractor requirements

Working for Saudi Aramco means working to its engineering standards (SAES) and materials system specifications, with inspection on projects organised through Saudi Aramco Inspection Checklists (SAICs) and Saudi Aramco Typical Inspection Plans (SATIPs). NDT contractors go through approval, and owners commonly require technician qualification checks before anyone works on their facilities.

In practice that makes the report the place where many things are checked at once: that the technician is qualified and certified for the method, that the procedure is the approved revision, that the equipment was calibrated, and that the acceptance criteria match the applicable standard. NDT Reports records procedure and standard references, WPS, drawing, contract and work order numbers on every report. The UT report includes the probe calibration table; the RT report records source, technique, and IQI type and placement.

Around the report, the ERP holds the supporting evidence: technician certifications with expiry in the Certificates app, calibration certificates in Asset Management, and approved procedure revisions in the Procedures app. When an owner's inspector asks for proof, it is a lookup, not a search through a site container.

Owner-specific report layouts are loaded as templates during implementation. Nothing here implies approval by any owner; your contractor approval remains your own process.

ADNOC, QatarEnergy, KNPC and other regional owners

In the UAE, ADNOC's onshore, offshore, gas and refining companies, including the Ruwais complex, run large inspection programs with their own specifications. In Qatar, Ras Laffan and Mesaieed host LNG, refining and petrochemical assets. In Kuwait, the Mina Al-Ahmadi and Mina Abdullah refineries and the Al-Zour complex drive steady inspection demand.

Each owner, and often each project's EPC contractor, specifies its own documentation. NDT Reports handles this through versioned company templates in Excel, Word, PDF or HTML. You keep one set of report data and produce it in the layout each client expects. Where a client requires an Excel register, the app fills Excel templates automatically by mapping fields to cells, which removes one of the biggest sources of transcription errors on large projects.

Common report types on regional oil, gas and petrochemical work:

• RT and computed radiography for piping and pipeline welds
• UT, PAUT and TOFD for thick-wall welds on vessels and heavy piping
• UT thickness with readings by direction for in-service inspection
• PMI, hardness, ferrite and PWHT on alloy and stainless piping
• Holiday and coating inspection on pipelines and tanks
• IRIS and eddy current on heat exchanger and air cooler tubes

How the workflow maps to an inspection and test plan

Gulf projects run on inspection and test plans with hold, witness and review points for the contractor, the third-party inspection agency and the owner. The report workflow in NDT Reports lines up with that structure:

1. Draft: the report is opened against the work order, carrying the contract, drawing, WPS and procedure references from the start
2. In progress: the technician, usually a Level II, records readings, weld lines with defect type and orientation, and photos
3. Review: contractor QC or the Level III checks technique, procedure revision, coverage and acceptance criteria
4. Approved: the approver signs, and the TPI or owner inspector's name and signature are recorded in the third-party inspector field
5. Sent: the report is issued in the owner's template, and the record shows it has gone

Because every report has a status, the question asked at every daily progress meeting, how many reports are pending and where, has a straight answer from the system instead of a round of phone calls.

Who can review and approve is set during implementation to match your QA plan and the owner's requirements. If a report is sent back, it returns to the technician with the reviewer's comments, rather than disappearing into an email chain.

ASNT and ISO 9712 on the same crew

Gulf NDT crews are international. A single shutdown team may include technicians from India, Pakistan, the Philippines, Egypt and the UK, holding ASNT SNT-TC-1A-based certifications from an employer, ISO 9712 certifications from a national body, PCN or CSWIP. Owners accept different schemes for different work, and the contractor has to know exactly what each person holds.

The ERP's Certificates app records all of these side by side: scheme, certifying body, level, method, issue, expiry and renewal dates, industry sector, OJT and training hours, vision tests and attachments. Status is computed automatically as active, expiring soon, expired or revoked, and daily email alerts can go to your QA and operations staff. Timesheets warn when a technician's certificate is not valid.

That feeds straight into reporting. The inspector on an NDT report is a technician whose certification you can see in the same system, and for marine reports the inspector's Level II certificate is merged into the PDF.

Expatriate crews also carry residency and visa-linked documents, such as the iqama in Saudi Arabia. Employee records can hold these documents; any expiry tracking you need for them is configured during implementation. Atlantis NDT's own training is based on ASNT SNT-TC-1A only.

Shutdown and turnaround season

Most major shutdowns in the Gulf are scheduled for the cooler months, which concentrates a year's worth of reporting pressure into a few intense windows. Contractors mobilise large crews, run day and night shifts, and are expected to turn reports around daily so the owner can release equipment for box-up.

NDT Reports helps keep that manageable:

• Technicians record readings, weld lines and photos on tablets in the unit, instead of on paper that is typed up at night
• Separate numbering per method keeps large volumes of UT, RT, MT, PT, PMI and hardness reports in clean sequences
• The review queue shows the Level III or QC reviewer exactly what is waiting, and what is approved but not yet sent to the owner
• The third-party or owner's inspector signs on the report itself
• Each report is tied to the work order, so the owner's daily status request is answered from the system

Shutdowns also stress people and equipment. The Team Assignments app blocks double-booking of technicians and equipment serial numbers and warns when equipment assigned to a job is out of calibration, while the field app's REST API shows each technician their assigned jobs and issued equipment.

Offline reporting in the desert and offshore

A lot of Gulf NDT happens far from reliable signal: remote gas plants, pipeline corridors crossing the desert, offshore fields in the Arabian Gulf, and new-build sites where the network is not yet installed. Some plants also restrict device connectivity inside process areas.

The field app is an installable web app that works offline. Drafts and photos are stored on the device and synced when a connection is available, at the site office, the camp or back onshore. Technicians use the method picker to open the right report type, capture photos, sign on screen and preview the PDF before submission.

That also protects against a common problem in hot climates: paper forms that are smudged or unreadable by the time they reach the office. Data captured on the device is exactly what the reviewer sees.

Where a client's site rules limit the use of personal devices or cameras, the field setup is agreed during implementation around those rules, for example company-issued tablets, or photo capture only where permits allow.

Radiography and source controls

Industrial radiography in the region is regulated nationally, for example by the Nuclear and Radiological Regulatory Commission in Saudi Arabia and the Federal Authority for Nuclear Regulation in the UAE. Licensing, source movement approvals, dosimetry and site radiation controls are the licence holder's responsibility and stay in the systems those regulators require.

NDT Reports covers the technical record. The RT report records the source, technique, and IQI type and placement, alongside weld lines with defect type and orientation. Computed radiography has its own report type and numbering, which matters as more projects accept CR.

• Technician NDT profiles record radiation safety training, radiation badge number and medical fitness expiry
• The Fleet app records whether a vehicle can carry radioactive sources, with transport licence number and expiry
• Project records carry safety induction and work permit fields, useful where owners require a permit for every radiography window

Night-shift radiography during shutdowns generates many reports quickly; the workflow keeps them moving so they are ready for review the next morning.

Marine, ship repair and offshore fabrication

Ship repair yards and offshore fabrication yards in Dubai, Sharjah, Bahrain, Ras Al-Khair and Jubail work with classification societies on every repair and new-build. Reports must reach the surveyor with the class certificate, the inspector's qualification and the equipment calibration certificate attached.

Marine mode in NDT Reports handles this. It adds a vessel cover page with photo, inspection location and dates, and merges into the PDF the classification-society certificate from a library covering DNV, ABS, Lloyd's Register, Bureau Veritas, RINA, IRS and ClassNK, the inspector's Level II certificate and the calibration certificate. Photos are arranged in a two-up grid for readability.

Hull thickness gauging uses the UT thickness report with readings by direction, and repair welds use UT, MT or RT reports, all in one system with separate numbering. For offshore jacket and topside fabrication, PAUT and TOFD reports sit alongside the rest, so one yard's whole NDT record lives in one place.

Connected to the rest of the ERP

A Gulf contractor's reporting problems are rarely only about the report. They are about crews, certificates, equipment and billing that sit in different spreadsheets. The ERP connects them:

• Projects carry the job, site, client PO, contract, methods, codes, scope, acceptance criteria, and safety induction and work permit fields
• Certificates track every technician's schemes and expiries across mixed crews
• Asset Management tracks instruments and probes by serial, with issue and return approvals and calibration certificate expiry alerts
• Team Assignments handle mobilisation and demobilisation dates and block double-booking
• Invoicing links invoices to the NDT project, job or PO number and site, with labour, equipment and consumable subtotals

With the report tied to the same job as the timesheet and the invoice, disputes over what was inspected and billed are settled from one record.

Featured: Digital Twin Reporting Software

Many Gulf owners are running large digital transformation programs, and they increasingly expect contractors to deliver inspection data they can use visually, not only as PDFs.

Digital Twin Reporting Software is Atlantis NDT's companion product for this. It places inspection results on a 3D model of the asset and works alongside the ERP's NDT Reports app. The ERP handles the job, the data capture, review and approval and the signed report; the digital twin product gives the owner a spatial view of where findings sit.

• Owner inspectors and engineers can locate findings on the model instead of cross-referencing isometrics
• Results from successive shutdowns are easier to compare in place
• It gives a contractor a clear differentiator in technical bid evaluations
• Formal signed reports still come from the ERP, in the owner's template

The ERP app itself does not build digital twins. The 3D product is scoped separately, and you can request both together.

Implementation for Gulf contractors

Atlantis NDT deploys and configures the ERP for you. For Middle East customers, setup usually covers:

• Separate versioned templates for each major owner or EPC format you report to
• English and Arabic report layouts where your clients require them
• Numbering per method, and reviewer and approver roles matching your QA plan
• Certificates configured for ASNT, ISO 9712, PCN and CSWIP records, with alert recipients
• VAT on invoices configured for your country, if you take the Invoicing app
• Field app rollout to crew tablets, tested offline before the next shutdown

Anything owner-specific that is not in the standard app is agreed as customization scope. Explore the other ERP apps that connect to reporting. Atlantis NDT ERP is affordable, accessible and fully customizable, and pricing is quote on request: request an NDT Reports quote.

Frequently asked questions

Can the software produce reports in Saudi Aramco or ADNOC formats?

Yes, by loading those layouts as versioned company templates during implementation. This does not mean any owner has approved or endorsed the software; acceptance of your reports remains between you and your client.

Can we track ASNT and ISO 9712 certifications on the same crew?

Yes. The Certificates app records SNT-TC-1A, CP-189, ISO 9712, PCN, CSWIP and other schemes side by side, with automatic expiry status and alerts.

Does it work without signal on remote sites?

Yes. The field app works offline, stores drafts and photos on the device and syncs later.

Can TPI and owner inspectors sign the report?

Yes. The third-party or authorized inspector field records their name and signature, in addition to your inspector, reviewer and approver.

Can reports be issued in Arabic?

Yes. Arabic or bilingual layouts are loaded as company templates during implementation.

Does it handle VAT invoicing?

If you take the Invoicing app, VAT is configured locally during implementation using standard Atlantis ERP tax settings. We make no certification claims for any e-invoicing regime.

Is Digital Twin Reporting Software part of the ERP?

No. It is a separate companion product that places inspection results on a 3D model and works alongside NDT Reports.

See it before your next shutdown

Send us a sample report in the format your main owner requires, and we will show you the same report produced in NDT Reports, from the tablet to the signed PDF. Book an NDT Reports demo.

NDT Reports by region

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Works with

• Certificates: Technician certifications, eye tests and expiry tracking against your written practice.
• Procedures: Controlled NDT procedures and techniques with revisions and approvals.
• Dashboards: KPI dashboards across jobs, reports, certifications and revenue.

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