NDT Quotation Software for Inspection Companies in the Middle East

Inspection quotes built from rates, crews and scope, sent for e-signature. Request a demo. Affordable. Accessible. Fully customizable. Quote on request.

How NDT work is quoted in the Gulf

NDT companies in Saudi Arabia, the UAE, Qatar, Kuwait, Oman and Bahrain quote into a market dominated by national oil and gas companies, their petrochemical affiliates, and the EPC contractors building for them. Saudi Aramco, SABIC, ADNOC, QatarEnergy, KNPC and KOC and their peers set the specifications, approve the contractors and control the calendar. Much of the work comes through long-term inspection service contracts, call-off orders against a schedule of rates, EPC subcontracts on new construction, and short, intense shutdown and turnaround campaigns.

Crews are large and mostly expatriate. A single turnaround quote can commit dozens of technicians from several countries, each needing a visa or residency permit, site access approval, client personnel approval and accommodation. The quote is not just a price; it is a promise that all of that will be in place on a date the owner fixed months ago.

The Quotations app in Atlantis NDT ERP gives estimators one structure for that promise. Every quote carries job type, site, project dates and applicable codes. Lines come from an NDT service catalogue flagged by method and category. A global discount handles negotiated concessions, the custom branded PDF presents the offer in your house style, and Atlantis ERP's standard online acceptance lets the client sign and convert it to a sales order. This page explains how that fits Gulf contracting practice.

Contractor approval and vendor registration

Nothing gets quoted to a national oil company until you are registered. Saudi Aramco runs supplier registration and approves inspection contractors, and NDT technicians working on its facilities must also be qualified under Aramco's own personnel qualification procedures in the SAEP series before they can work. ADNOC, QatarEnergy, KNPC, KOC and others operate their own vendor registration, and Oman uses a joint supplier registration system for oil and gas buyers.

Local content now sits inside evaluation. Aramco's IKTVA programme and ADNOC's In-Country Value programme score suppliers on local spending, localisation and workforce, and Saudization requirements under Nitaqat affect how you staff. Your quote often has to reflect these commitments, not just the rates.

The ERP does not connect to any national oil company registration portal. What it does is keep the evidence behind your registration current. The Certificates app records company certifications, such as ISO management system certificates and client approvals, with alert days. Technician certifications are recorded with scheme, level, method, certifying body and expiry, and attachments can hold client-issued approval letters. Warnings are raised 90 days before expiry, so the technician you name in a bid is not quietly lapsing while the bid is under evaluation.

Specifications and codes on Gulf quotes

Gulf clients write detailed specifications, and the applicable codes field is where you record which ones apply. Common entries include:

Recording these as structured data means you can find every open quote that references a particular client standard, and you can check whether a newly issued revision affects bids still under evaluation. When the job converts, the codes pass to the project, so technicians work to what the client bought.

The ERP's Procedures app keeps your procedures by method, standard and revision, with an approval workflow. Gulf clients commonly require procedure submission and approval before work starts, so being able to cite an approved revision on the quote saves a round of questions.

Qualifications behind the quote: ASNT and ISO 9712

Gulf clients accept both employer-based certification under ASNT SNT-TC-1A or CP-189 and third-party certification under ISO 9712, and a crew often mixes the two, plus client-specific approvals layered on top. The Certificates app records each scheme separately against the technician, with level, method and expiry, alongside vision tests with near vision, colour perception and expiry.

Atlantis NDT offers training based on ASNT SNT-TC-1A. It does not train or certify for ISO 9712 or any client's own qualification process; the ERP records those certificates and approvals held by your technicians.

Where the quote names a crew, the Level III reviewing it can check each person's scheme and level against the client specification before submission. It is far cheaper to find a gap at quote stage than when the client's inspection department rejects a technician at the gate.

Quoting large expatriate crews

Mobilising expatriate technicians is often the longest lead item on a Gulf job. Visas, residency permits such as the Saudi iqama or the Emirates ID, work permits, medicals, site passes, client personnel approvals and camp accommodation all need time. A quote that promises a start date without stating these assumptions invites disputes.

Your standard terms, set up during implementation, can state mobilisation lead times, who arranges visas and site passes, whether accommodation and transport are provided by the client or by you, and what happens if the client's approval process delays a technician. Standard Atlantis ERP employee records include visa and work permit numbers and expiry dates, and the Certificates app holds certification and vision test expiry, so operations can check document validity for the people they plan to send.

The availability calendar in Team Assignments records leave, training and unavailability, which matters for crews on long rotations with home leave. Double-booking of technicians is blocked, so the same person cannot be promised to two turnarounds on overlapping dates.

Rate structures in Gulf NDT contracts

Gulf rate structures are distinctive. Common patterns we configure, described in words:

Commercial terms often include retention, performance bonds or bank guarantees, and long payment cycles. These belong in the quote's terms so finance can plan cash flow. A global discount is available for concessions agreed in negotiation.

Turnaround season, summer rules and radiography

Turnarounds and shutdowns tend to cluster in the cooler months, when every contractor in the region competes for the same technicians. Summer brings midday outdoor work restrictions in several Gulf states, and Ramadan brings reduced working hours. Each affects productivity and duration, and your quote should say how. Filtering open quotes by job type and project dates shows where your bids overlap before you commit crews twice.

Radiography is licensed by national regulators, such as the Nuclear and Radiological Regulatory Commission in Saudi Arabia and the Federal Authority for Nuclear Regulation in the UAE. On live plants it is frequently restricted to night shifts with barrier areas. Your assumptions should state the licence you work under, the shooting windows you need and how standby is charged when permits are late.

The employee NDT profile holds radiation safety training, radiation badge number and medical fitness expiry, and Fleet records whether a vehicle can carry radioactive sources, with its transport licence and expiry.

VAT, currencies and bilingual quotes configured locally

VAT differs across the region. Saudi Arabia, the UAE, Bahrain and Oman have introduced VAT; at the time of writing, Qatar and Kuwait have not. Your tax adviser tells us how each client and site should be treated, and during implementation we configure taxes and fiscal positions so the right VAT appears on each quote and invoice. National e-invoicing requirements are not among the app's built-in features and should be discussed with your tax advisers; we make no tax certification claims.

Currencies are configured per client, so you can quote Saudi riyals, UAE dirhams or US dollars as the contract requires. Many clients expect Arabic alongside English; Atlantis ERP supports Arabic, and a bilingual quotation layout can be part of the customization scope.

Branded quotes, online acceptance and 3D deliverables

The custom branded quotation PDF presents job type, site, dates and codes up front, then lines, VAT, discount and terms. For EPC subcontracts, it is often the whole offer; for national oil company tenders, it supports the client's own commercial format. Atlantis ERP's standard online acceptance lets a client representative sign through your customer portal, and the quote converts to a sales order while the formal purchase order is processed.

Where owners want inspection results visible in 3D, Atlantis's companion product Digital Twin Reporting Software places results on a 3D model of the asset and works alongside the ERP's NDT Reports app. It is a separate product and can be quoted as a line in your catalogue.

From accepted quote to crew on site

Once the quote converts, the rest of Atlantis NDT ERP takes over. The project carries job type, site, client PO, methods, codes, scope, and safety induction and work permit fields. Team Assignments dispatches crews against the dates, records mobilisation and demobilisation, and warns when assigned equipment is out of calibration. Timesheets record inspection, travel, standby and setup hours and warn when a certificate is not valid. Invoicing carries project, PO and site, with labour, equipment and consumables subtotals matching the quote. See every module on the ERP apps page.

Setting up Quotations for a Gulf NDT company

Implementation covers schedules of rates loaded as client pricing; the catalogue by method and category, including mobilisation, visa and accommodation items; job types for long-term contracts, call-offs, turnarounds and EPC work; a codes library of client standards and international codes; the branded PDF with your mobilisation, radiography and payment clauses; VAT and currencies per country following your adviser; and online acceptance. Bilingual layouts and other additions are agreed as customization scope. The ERP is affordable, accessible and fully customizable, and implementation is quote on request. Book a Middle East Quotations demo.

Quoting for EPC subcontracts and long-term inspection contracts

Two contract types make up much of the Gulf NDT workload, and they need different quotes. The first is the EPC subcontract on a new-construction package: a refinery expansion, a gas processing train, a pipeline spread or a petrochemical plant. The EPC contractor, often headquartered in Korea, Europe, China or India, passes the owner's specifications down to you, adds its own project procedures, and expects a quote that fits its subcontract format. Weld volumes are high, the schedule is set by fabrication and erection progress, and your radiography and PAUT capacity has to rise and fall with it.

For these packages, unit rates dominate. Catalogue lines for radiography per joint, PAUT or AUT per length of weld, and MT and PT per joint let an estimator build the quote from the EPC's weld summary rather than guessing crew days. The applicable codes field records both the owner's standards and the EPC's project specification, so when the owner's inspection department audits a report, the codes on the job trace back to what was quoted. Your terms should state how changes in weld volume are handled, how repair shots and re-examination after repairs are charged, and how long the client has to release joints for inspection before standby applies.

The second type is the long-term inspection service contract with the owner directly, typically covering a plant or a group of facilities over several years. Here the quote is really a manpower and equipment proposal: which positions, at which levels, with which methods, supported by which equipment, and priced per month or per day. Owners evaluate these offers on technical strength as well as price, and the technical part often asks for organisation charts, key personnel, procedures and equipment lists.

The Quotations app handles both by letting job type separate EPC packages from service contracts and call-offs, so managers can see which kind of work fills the pipeline. When a long-term contract is awarded, individual call-off orders can be quoted and accepted against the same client pricing, keeping the contracted schedule of rates in one place. Supporting evidence for the technical part, such as equipment calibration status from the Asset Management app and technician certifications from the Certificates app, comes from the same system, so the proposal and the operational records agree when the client's auditors compare them.

Frequently asked questions

Can the ERP record Aramco personnel approvals alongside ASNT and ISO 9712 certificates?

Yes. Each certification is recorded with scheme, level, method, certifying body and expiry, and client approval letters can be attached. The ERP records these; it does not grant or process client approvals.

Does it handle VAT in Saudi Arabia and the UAE?

Taxes are configured per country during implementation, following your adviser. No e-invoicing or tax certification is claimed.

Can we quote monthly rates for long-term manpower contracts?

Yes. Monthly, daily and unit rates are separate products and units of measure in your catalogue.

Can quotes be in Arabic and English?

Atlantis ERP supports Arabic. A bilingual layout can be included in your customization scope.

Can a client representative accept online?

Yes, through the customer portal with an online signature; the quote then converts to a sales order.

What does it cost?

Quote on request, based on users, apps and customization. Request a quote.

Prepare for the next turnaround season

Send us a recent turnaround bid or call-off quote, and we will show you how it would be built, sent, accepted and staffed in Atlantis NDT ERP. Arrange your demo.

Quotations by region

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Built for any business that runs on operations

Most companies do not fail at their craft. They lose time, margin and goodwill in the gaps between the tools they use to run the place — a quoting spreadsheet that does not talk to the job sheet, a job sheet that does not reach accounts, and a compliance folder nobody can search when a client asks. Atlantis closes those gaps by putting the whole operation on one platform, so information is entered once and everything downstream stays in step.

What you can run on it

  • Sales and CRM — leads, quotes, follow-ups and the pipeline that tells you what next month looks like.
  • Projects and job costing — plan the work, track the hours and materials against it, and see the margin while the job is still live rather than at final account.
  • Field and service teams — dispatch, schedules, mobile capture that works with no signal, and sign-off from site.
  • Inventory and purchasing — stock, suppliers, reorder points and goods receipt, joined to the jobs that consume them.
  • People — records, qualifications and licences with renewal reminders, timesheets, leave and payroll.
  • Quality and documents — procedures and forms under revision control, with the audit trail an inspection or accreditation body actually asks for.
  • Accounts — invoicing, expenses, multi-currency and the reporting your accountant stops chasing you for.

Affordable, accessible, fully customizable — and we mean each word

Affordable because the whole suite is included rather than sold to you a module at a time, and because implementation is done by people who have run operations rather than by a chain of subcontractors. Accessible because it runs in a browser and on a phone, works for a small team on day one, and does not need a specialist on staff to keep it alive. Fully customizable because your process is the thing that makes you competitive — the software should bend to it, not the other way round.

Industries we configure for

Service businesses and contractors, manufacturing and fabrication, trading and distribution, laboratories and testing houses, engineering consultancies, construction and facilities, and asset owners across energy, marine, aerospace and infrastructure. Inspection and testing is where we started, and it remains the sector we go deepest in — but the platform underneath is general-purpose, and most of what it does has nothing to do with inspection at all.

What happens when you get in touch

A short conversation, not a sales sequence. We ask how the business runs today and where it hurts, show you the platform doing that work, and send a written quote shaped to your region, your team size and the scope you actually need. No obligation, nothing to install first, and no pressure to decide on the call. Reach out and tell us what you are trying to fix.

Related: business management platform · inspection management software · choosing the right category of software · modules · by industry · asset integrity platform. Book a free consultation.

Speak to an ASNT NDT Level III

Atlantis NDT provides ASNT Level III consulting, NDT training to ASNT SNT-TC-1A, inspection management software and independent report validation. Request a free consultation and we will return a tailored quote — affordable, accessible and fully customizable to your programme.