NDT Quotation Software for Inspection Companies in the UK and Europe

Inspection quotes built from rates, crews and scope, sent for e-signature. Request a demo. Affordable. Accessible. Fully customizable. Quote on request.

How NDT work is quoted across the UK and Europe

The UK and European NDT market is fragmented in a way that makes quoting harder than it looks. One company might price offshore inspection for a North Sea duty holder out of Aberdeen, weld inspection for a pressure equipment fabricator working to the Pressure Equipment Directive, shutdown support at a refinery or chemical site, rail or aerospace component testing, and offshore wind fabrication, all in the same quarter. Each client works to different standards, buys through different procurement routes and pays in different ways.

Cross-border work adds more. A UK company quoting into the Netherlands or Norway deals with a different currency, different VAT treatment, different expectations about personnel certification and, sometimes, a client who wants documents in its own language. A continental company quoting UK work runs into UK-specific regulations that no longer follow EU law automatically.

The Quotations app in Atlantis NDT ERP gives estimators one structure for all of this. Every quote carries job type, site, project dates and applicable codes. Lines come from an NDT service catalogue flagged by method and category. A global discount handles agreed concessions, the custom branded PDF presents it all in your house style, and Atlantis ERP's standard online acceptance lets the client sign and convert the quote to a sales order. This page explains how that fits the way inspection is bought in the UK and Europe.

Tendering: frameworks, public procurement and supplier registration

Much UK and European NDT work is bought through frameworks and call-off contracts rather than individual quotes. A utility, operator or public body runs a tender, appoints a small number of inspection suppliers to a framework with a schedule of rates, and then calls off work against it for several years. In the UK, public contracts are advertised through Find a Tender under the Procurement Act 2023; across the EU, larger contracts appear on TED under the public procurement directives. Evaluation usually weighs quality alongside price, so your technical submission matters as much as your rates.

Supplier registration comes first. In UK and Norwegian energy, many operators use Achilles supplier qualification schemes; UK utilities often use Achilles UVDB; construction clients frequently expect Constructionline or a safety scheme such as SafeContractor or CHAS. Each asks for company certifications, insurances, policies and, often, personnel qualifications.

The ERP does not connect to these schemes. What it does is keep the evidence behind them current. The Certificates app records company certifications, such as your ISO management system certificates and accreditations, with alert days, and technician certifications with scheme, level, method and expiry. When a framework renewal asks for proof, it is in one place.

In the Quotations app, the job type distinguishes framework call-offs, tender submissions, offshore campaigns and shop work, so you can see your pipeline by route to market. For formal tenders, your branded PDF forms the technical and commercial response alongside any client pricing schedule, and both come from the same data.

Personnel certification on the quote: EN ISO 9712, PCN and others

European clients usually expect NDT personnel certified to EN ISO 9712 by an accredited third-party certification body. In the UK that most often means PCN, operated by BINDT. Elsewhere it may be a national scheme such as those run by DGZfP in Germany or COFREND in France. Welding inspection roles may call for CSWIP. Aerospace work typically follows EN 4179, and US-owned clients may still accept employer-based certification under ASNT SNT-TC-1A.

The PED adds a specific point for pressure equipment in the higher categories: personnel carrying out NDT of permanent joints must be approved by a third-party organisation recognised by a member state. A quote for that work should state the certification you will provide, and your Level 3 should confirm it matches the client's requirement.

The Certificates app records all of these schemes against each technician, with level, method, certifying body, issue and expiry dates and attachments. Status is computed automatically, and warnings are raised 90 days before expiry, along with vision test expiry. So when a quote promises a PCN Level 2 in PAUT for a June campaign, operations can check who will still be current in June.

A clear line on training: Atlantis NDT offers training based on ASNT SNT-TC-1A only. It does not train for or certify under EN ISO 9712, PCN or CSWIP. The ERP records those certificates for the people who already hold them.

Codes and standards on UK and European quotes

The applicable codes field holds what the work is performed to. Typical entries include:

Recording these as structured fields lets you find every open quote referencing a standard or a client specification revision, and carries the right codes into the project. The ERP's Procedures app keeps your procedures by method, standard and revision, so the quote can cite the procedure that will be used.

Rate structures common in UK and European work

Rate structures vary by sector and country, and the catalogue is built around the way you already charge. Common structures, in words:

For cross-border assignments inside the EU, sending technicians to another member state brings posting of workers obligations and social security documentation. These affect lead times and cost, and your quote should state the assumptions. Each item appears as its own line, and a global discount is available for agreed concessions.

Radiography and site safety obligations

Radiography scope carries regulatory commitments that belong in your assumptions. In Great Britain, industrial radiography falls under the Ionising Radiations Regulations 2017, which require consent from the HSE for industrial radiography, local rules and advice from a Radiation Protection Adviser. Across the EU, the Basic Safety Standards Directive 2013/59/Euratom is implemented through national rules and regulators. Moving sources by road brings ADR dangerous goods requirements.

Your quote should state that radiography is performed under your authorisation, how controlled areas will be established, and which shooting windows the client will provide. Offshore, the duty holder's safety case and permit-to-work system set the pace of work, and your quote should be clear about standby when permits are delayed.

In the ERP, the employee NDT profile holds radiation safety training, radiation badge number and medical fitness expiry. Fleet records hold whether a vehicle can carry radioactive sources, with the transport licence number and expiry. When a quote promises a radiography crew on given dates, operations can check both people and vehicles before mobilisation rather than on the morning of the job.

VAT, currencies and payment terms configured locally

VAT treatment differs between the UK and each EU member state, and cross-border inspection work adds place-of-supply questions. Many business-to-business services supplied across borders fall under the reverse charge, while some services connected with land and buildings are taxed where the property is. Whether your inspection work falls under one rule or the other is a question for your tax adviser. During implementation we configure taxes and fiscal positions following their advice, so the right VAT treatment appears on each quote. We make no tax certification claims.

Currencies are configured per client, so a UK company can quote pounds sterling at home, euros into the eurozone and Norwegian kroner for Norwegian shelf work, with the currency printed on the branded PDF. Payment terms are set per customer, recognising that UK and EU late payment legislation sets a baseline while large operators often impose their own terms through supplier portals.

If clients expect quotes in their own language, Atlantis ERP supports multiple languages, and translated layouts and standard terms can form part of the customization scope.

GDPR and technician data in tenders

European tenders frequently ask for CVs and certificates of named personnel. That is personal data, and GDPR, or UK GDPR, applies to how you collect, store and share it. Sending technician CVs around by email and keeping copies in shared folders makes it hard to know who holds what.

Keeping certificates and technician records inside the ERP, with Atlantis ERP's standard access rights, means estimators can see what they need to support a tender while access to wider personal data is limited by role. Sharing only what the tender asks for, and knowing where the source record lives, is easier when there is one source. Hosting location and data handling arrangements are agreed with you during implementation. We do not claim that installing any software makes you compliant; your data protection responsibilities remain yours.

Branded quotes, online acceptance and 3D deliverables

The custom branded quotation PDF presents job type, site, project dates and applicable codes up front, then lines, VAT, discount and your standard terms, in your house style. For framework tenders it becomes the technical and commercial response; for fabricators it is the quote they sign.

Atlantis ERP's standard online acceptance sends clients a link to their quote in your customer portal. They can ask questions on the quote's message thread and accept with an online signature. The acceptance is recorded and the quote converts to a sales order, giving you a dated record of what was agreed while the client's purchase order is raised.

Where operators want inspection results in 3D, Atlantis's companion product Digital Twin Reporting Software places results on a 3D model of the asset and works alongside the ERP's NDT Reports app. It is a separate product and can be quoted as a line in your catalogue.

From accepted quote to job and invoice

Once a quote converts, the rest of Atlantis NDT ERP picks it up. The project carries job type, site, client PO, methods, codes and scope. Team Assignments dispatches crews against the dates, blocks double-booking of technicians and equipment serial numbers, and warns when assigned equipment is out of calibration. Timesheets record inspection, travel, standby and setup hours and warn if a certificate is not valid. Invoicing then carries the project, PO and site, with labour, equipment and consumables subtotals that mirror the quote. The full module list is on the ERP apps page.

Setting up Quotations for a UK or European NDT company

Implementation covers framework schedules of rates loaded as client pricing, the service catalogue by method and category including offshore and rotation items, job types by route to market, a codes library of EN ISO standards and client specifications, the branded PDF with your radiography and offshore clauses, VAT and currencies following your adviser, payment terms, and online acceptance. We import open quotes and train your team. Anything further, such as translated layouts, is agreed as customization scope. The ERP is affordable, accessible and fully customizable, and implementation is quote on request. Book a UK and Europe Quotations demo.

Frequently asked questions

Can the ERP record PCN and other EN ISO 9712 certificates?

Yes. The Certificates app records ISO 9712, PCN, CSWIP, SNT-TC-1A, CP-189 and other schemes with level, method, certifying body and expiry. Atlantis NDT does not train or certify for these third-party schemes; its training is based on SNT-TC-1A.

Can one company quote in pounds, euros and kroner?

Yes. Currencies are configured during implementation, and each quote uses the client's currency on the branded PDF.

How is cross-border VAT handled?

Taxes and fiscal positions, including reverse charge where your adviser says it applies, are configured during implementation. No tax certification is claimed.

Does it connect to Achilles or Constructionline?

No. The ERP holds the company and personnel certificates you submit to those schemes, with expiry alerts, so your registrations stay current.

Can a client accept a quote online?

Yes. Clients sign through the customer portal; the acceptance is recorded and the quote converts to a sales order.

What does it cost?

Quote on request, depending on users, apps and customization. Request a quote.

See a framework call-off built in the system

Send us a recent tender response or framework call-off, and we will show you how it would be priced, presented, accepted and carried into dispatch and invoicing in Atlantis NDT ERP. Arrange a demo.

Quotations by region

Works with

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Built for any business that runs on operations

Most companies do not fail at their craft. They lose time, margin and goodwill in the gaps between the tools they use to run the place — a quoting spreadsheet that does not talk to the job sheet, a job sheet that does not reach accounts, and a compliance folder nobody can search when a client asks. Atlantis closes those gaps by putting the whole operation on one platform, so information is entered once and everything downstream stays in step.

What you can run on it

  • Sales and CRM — leads, quotes, follow-ups and the pipeline that tells you what next month looks like.
  • Projects and job costing — plan the work, track the hours and materials against it, and see the margin while the job is still live rather than at final account.
  • Field and service teams — dispatch, schedules, mobile capture that works with no signal, and sign-off from site.
  • Inventory and purchasing — stock, suppliers, reorder points and goods receipt, joined to the jobs that consume them.
  • People — records, qualifications and licences with renewal reminders, timesheets, leave and payroll.
  • Quality and documents — procedures and forms under revision control, with the audit trail an inspection or accreditation body actually asks for.
  • Accounts — invoicing, expenses, multi-currency and the reporting your accountant stops chasing you for.

Affordable, accessible, fully customizable — and we mean each word

Affordable because the whole suite is included rather than sold to you a module at a time, and because implementation is done by people who have run operations rather than by a chain of subcontractors. Accessible because it runs in a browser and on a phone, works for a small team on day one, and does not need a specialist on staff to keep it alive. Fully customizable because your process is the thing that makes you competitive — the software should bend to it, not the other way round.

Industries we configure for

Service businesses and contractors, manufacturing and fabrication, trading and distribution, laboratories and testing houses, engineering consultancies, construction and facilities, and asset owners across energy, marine, aerospace and infrastructure. Inspection and testing is where we started, and it remains the sector we go deepest in — but the platform underneath is general-purpose, and most of what it does has nothing to do with inspection at all.

What happens when you get in touch

A short conversation, not a sales sequence. We ask how the business runs today and where it hurts, show you the platform doing that work, and send a written quote shaped to your region, your team size and the scope you actually need. No obligation, nothing to install first, and no pressure to decide on the call. Reach out and tell us what you are trying to fix.

Related: business management platform · inspection management software · choosing the right category of software · modules · by industry · asset integrity platform. Book a free consultation.

Speak to an ASNT NDT Level III

Atlantis NDT provides ASNT Level III consulting, NDT training to ASNT SNT-TC-1A, inspection management software and independent report validation. Request a free consultation and we will return a tailored quote — affordable, accessible and fully customizable to your programme.