NDT Inspection Management ERP in Bath — Certification, Calibration and Work Orders in One System
Atlantis NDT ERP is inspection-management software for NDT service companies, inspection contractors and QA departments operating in Bath, USA. It replaces the spreadsheet stack most inspection businesses run on: technician certification currency, equipment calibration control, inspection scheduling, multi-crew work orders, client asset registers, job costing and audit-ready document retention — on one fully customized platform with 30+ business apps behind it.
What Bath inspection companies get out of it
Local use cases
- Bath Iron Works Arleigh Burke-class destroyer hull and structural-weld inspection work-order routing under NAVSEA 250-1500-1, tied to the yard's multiyear Navy contract.
- Washburn & Doughty East Boothbay tugboat and workboat fabrication weld inspection scheduling for Maine's smaller marine-construction contracts.
- AWS-certified welding-inspector-to-UT/RT Level II progression tracking, the typical hiring pipeline for Maine's shipbuilding workforce.
Compliance and client-audit frameworks
- NAVSEA 250-1500-1
- AWS D1.1
- ASNT SNT-TC-1A
- ASME Section XI
Modules inspection companies actually switch for
- Certification tracking — SNT-TC-1A / ISO 9712 / NAS 410 currency with computed status, 90-day expiry warning tasks, email alerts and blocked double-booking.
- Calibration management — instrument, block and probe calibration intervals with ISO 17025 traceability chains.
- Work order management — multi-crew, multi-site dispatch with mobile offline field capture.
- Document control — procedures, written practices and technique sheets under ISO 9001 revision control.
- Asset management — NDT equipment by serial number with issue, return, calibration and maintenance history.
Integrations
Atlantis ERP has an open REST API, so it connects to SAP, Maximo, NetSuite or any other system that accepts API connections; each integration is scoped with you during implementation.
Frequently Asked Questions
Does Atlantis NDT ERP suit an inspection company based in Bath?
Yes. The platform ships pre-configured for inspection and testing businesses — ASNT SNT-TC-1A and ISO 9712 certification tracking with expiry warnings and blocked double-booking, equipment calibration due-date control, work-order routing across multiple crews and sites, and client-ready reporting. Regional settings, currencies, tax treatment and language for USA are configured during onboarding rather than sold as an add-on module.
How long does implementation take for a mid-size Bath inspection contractor?
A typical 20–60 technician inspection business goes live in 6–10 weeks: week 1–2 discovery and data migration mapping, week 3–5 configuration of certification, calibration and work-order modules, week 6–7 pilot with one crew and one client contract, week 8–10 rollout and training. Historic certification records, calibration certificates and client/asset registers are migrated from spreadsheets or the incumbent system as part of the implementation.
Can it replace the spreadsheets we use for technician certification and equipment calibration?
That is the most common reason inspection companies adopt it. Every technician's method-level qualification, vision-exam date, practical and general exam records and on-the-job hours sit against a written practice, and each certificate carries a computed status, with 90-day expiry warning tasks, email alerts, timesheet warnings and blocked double-booking. Equipment calibration is tracked the same way — due dates on every flaw detector, thickness gauge and reference block raise warnings before they lapse. That removes the two failure modes that most often cost inspection firms a client audit.
See it on your own workflow
Free 30-minute walkthrough using your actual job types, certification matrix and client reporting formats. Affordable, accessible, fully customizable — request a demo and tailored quote.
Related: Atlantis NDT ERP · NDT inspection software · inspection management software · Digital Twin in Bath · NDT reporting software.
Built for any business that runs on operations
Most companies do not fail at their craft. They lose time, margin and goodwill in the gaps between the tools they use to run the place — a quoting spreadsheet that does not talk to the job sheet, a job sheet that does not reach accounts, and a compliance folder nobody can search when a client asks. Atlantis closes those gaps by putting the whole operation on one platform, so information is entered once and everything downstream stays in step.
What you can run on it
- Sales and CRM — leads, quotes, follow-ups and the pipeline that tells you what next month looks like.
- Projects and job costing — plan the work, track the hours and materials against it, and see the margin while the job is still live rather than at final account.
- Field and service teams — dispatch, schedules, mobile capture that works with no signal, and sign-off from site.
- Inventory and purchasing — stock, suppliers, reorder points and goods receipt, joined to the jobs that consume them.
- People — records, qualifications and licences with renewal reminders, timesheets, leave and payroll.
- Quality and documents — procedures and forms under revision control, with the audit trail an inspection or accreditation body actually asks for.
- Accounts — invoicing, expenses, multi-currency and the reporting your accountant stops chasing you for.
Affordable, accessible, fully customizable — and we mean each word
Affordable because the whole suite is included rather than sold to you a module at a time, and because implementation is done by people who have run operations rather than by a chain of subcontractors. Accessible because it runs in a browser and on a phone, works for a small team on day one, and does not need a specialist on staff to keep it alive. Fully customizable because your process is the thing that makes you competitive — the software should bend to it, not the other way round.
Industries we configure for
Service businesses and contractors, manufacturing and fabrication, trading and distribution, laboratories and testing houses, engineering consultancies, construction and facilities, and asset owners across energy, marine, aerospace and infrastructure. Inspection and testing is where we started, and it remains the sector we go deepest in — but the platform underneath is general-purpose, and most of what it does has nothing to do with inspection at all.
What happens when you get in touch
A short conversation, not a sales sequence. We ask how the business runs today and where it hurts, show you the platform doing that work, and send a written quote shaped to your region, your team size and the scope you actually need. No obligation, nothing to install first, and no pressure to decide on the call. Reach out and tell us what you are trying to fix.
Related: business management platform · inspection management software · choosing the right category of software · modules · by industry · asset integrity platform. Book a free consultation.
Bath Iron Works is effectively the whole industrial base: a dense 60-acre General Dynamics yard on the Kennebec River, one of Maine's largest private employers, and lead yard for the Arleigh Burke DDG-51 program. Flight III hulls in build include Louis H. An NDT ERP serving this market has to carry the evidence those operators audit against — NAVSEA 250-1500-1, AWS D1.
Wilson Jr. (DDG 126), William Charette (DDG 130), Quentin Walsh (DDG 132), John E. Kilmer (DDG 134) and Richard G. Lugar (DDG 136). Keel-to-weather-deck sections are joined in the 77,000-square-foot Ultrahall, parts and non-structural assemblies come from the East Brunswick Manufacturing Facility at Cook's Corner, and hulls move on the land level transfer facility to waterborne completion at Pier 2, backed by a new $40 million Pier Support Center. In practice that means bath Iron Works Arleigh Burke-class destroyer hull and structural-weld inspection work-order routing under NAVSEA 250-1500-1, tied to the yard's multiyear Navy contract. Operators including General Dynamics Bath Iron Works, BIW East Brunswick Manufacturing Facility, Brunswick, BIW Hardings Fabrication Facility, Brunswick set the pre-qualification bar their contractors inherit. The system of record for that evidence is the ERP, not a spreadsheet a technician maintains between jobs.
Source: Per-city industrial and compliance research file; ASNT SNT-TC-1A employer certification framework
| Factor | What applies | Why it matters |
|---|---|---|
| Sectors served | Shipbuilding, Maritime, Manufacturing | Sets which methods, report formats and codes the system must handle |
| Codes audited against | NAVSEA 250-1500-1, AWS D1.1, ASNT SNT-TC-1A, ASME Section XI | Each demands retrievable evidence, not a claim of compliance |
| Typical workflow here | Bath Iron Works Arleigh Burke-class destroyer hull and structural-weld inspection work-order routing under NAVSEA 250-1500-1, tied to the yard's multiyear Navy contract. | The job shape the configuration follows |
| Second workflow | Washburn & Doughty East Boothbay tugboat and workboat fabrication weld inspection scheduling for Maine's smaller marine-construction contracts. | Where scheduling and record-keeping usually break down first |
| What must be retrievable on demand | Technician certification currency · equipment calibration status · the report against the asset that generated it | These three are what an auditor asks for first |
| Deployment | Cloud or on-premise · configured to the codes above · offline field capture | Field crews lose connectivity; the record cannot depend on it |
What must an NDT ERP track for inspection firms in Bath?
Evidence against NAVSEA 250-1500-1, AWS D1.1, ASNT SNT-TC-1A, ASME Section XI. That means each technician's certification currency by method and level, each instrument's calibration status on the day it was used, and every inspection report bound to the asset and the job that produced it. An auditor asks for those three before anything else.
Can an inspection company in Bath run this alongside its existing accounting?
Yes. The ERP owns operations — jobs, technicians, equipment, reports — and pushes finished invoices to the accounting system, which keeps the chart of accounts, tax and reconciliation. For US firms that usually means QuickBooks; the split is documented in the QuickBooks integration guide rather than forcing a migration nobody asked for.
Does it work offline for field crews in Bath?
Yes. Field capture runs offline and syncs when the device reconnects, because turnaround decks, tank interiors and remote sites have no usable signal and a record that depends on connectivity is a record that gets rewritten from memory hours later. Offline capture is the difference between a contemporaneous record and a reconstruction.
How long does implementation take for a firm in Bath?
The configuration follows the codes and workflows above rather than a fixed template, so the timeline is set by how much existing data has to be migrated and cleaned — certification records and calibration history are the two that consume the time. Firms usually run the first job cycle in parallel before cutting over.
What happens to inspection records if a technician leaves?
They stay with the asset and the job, which is the point. Employer-based certification ends when the holder leaves, but the reports they signed remain part of the asset's inspection history and are still auditable. A system that stores records per technician rather than per asset loses that history on every departure.
Related: the NDT ERP overview, personnel certification tracking, equipment calibration tracking, QuickBooks integration and the RFP requirements checklist. Firms preparing for an audit should also read the NDT programme gap assessment.
NDT ERP for inspection companies on the Maine shipbuilding coast
Short answer: an NDT company working in and around Bath needs software that proves, weld by weld, who inspected what, with which calibrated instrument, to which procedure revision and acceptance criteria, and that turns that work into an invoice the prime contractor will pay. The Atlantis ERP solution is an NDT ERP that does both, configured to your written practice and your customers' paperwork. Affordable, accessible, fully customizable, with a quote on request.
Bath is a shipbuilding town first. General Dynamics Bath Iron Works employs roughly 6,800 people, and further down the coast Portsmouth Naval Shipyard in Kittery employs around 6,100 civilians maintaining submarines. Between them sit commercial boatbuilders, ship repairers, fabricators, and the machine shops and service companies that feed the yards. Maine's defence employers have leaned heavily on registered apprenticeships run with the Maine Community College System and Maine Maritime Academy to build their workforce.
For an NDT contractor in this market, that shapes the job. Work is weld-heavy, documentation-heavy and audited against naval and customer requirements. Many technicians are early in their careers and building hours toward the next level. The overview above describes the yard; this section covers how the system handles trainee qualification, weld reporting, marine and class-society paperwork, procedure control, equipment and billing for a Bath-area inspection company.
Technician certification tracking software for a workforce still building its hours
Short answer: every technician's certificates sit in one register, with scheme, level (trainee, I, II or III), method, certifying body, dates, OJT hours, training hours and exam results. Status is computed automatically as active, expiring soon, expired or revoked, and a daily check raises warning tasks 90 days before any certificate or vision test expires.
In a young workforce, the qualification file matters more than usual, because it is constantly changing. A trainee moving to Level I, or a Level I moving to Level II, needs documented on-the-job hours, training hours and a passed examination. Certificate templates are set per scheme, with validity in months, whether a vision test and exam are required, and the minimum OJT and training hours, so the requirements from your written practice are built into the record. Examination sheets hold general, specific and practical scores, the passing score (70 percent by default), and the exam files, so the Level III's grading is on file and not in a drawer.
Vision tests are recorded with near vision at Jaeger J1 or J2, far vision, colour perception and contrast, plus the examiner, the clinic, the certificate file and the expiry date. The employee NDT profile shows highest level, methods certified, radiation safety training, radiation badge number and medical fitness expiry. Configurable daily email alerts send certificate and calibration expiries to the people you name, with your own look-ahead and resend interval. If a technician logs hours on a timesheet while a certificate is invalid, the timesheet warns. See Certificates and Employees.
Weld inspection documentation for naval shipbuilding work
Short answer: every procedure in the register records its applicable standard and acceptance criteria, and every report records the procedure, standard, WPS, drawing, contract and work order references. When a naval customer specifies its NDT requirements and acceptance standards, those references are captured on the procedure and carried onto each report.
Naval shipbuilding customers commonly call up NAVSEA technical publications for NDT method requirements, such as T9074-AS-GIB-010/271, and MIL-STD-2035 for acceptance criteria, alongside the fabrication documents already referenced for this market. The ERP does not interpret those documents for you, and it does not replace your Level III. What it does is make the link between the requirement and the record visible. The procedure register holds document number, revision, method, scope, material, applicable standard, acceptance criteria and the procedure body or uploaded file. Each report points back to the procedure and standard used.
Weld and job lines on each report record the weld or item, defect type and orientation, and the overall result is acceptable, not acceptable, or acceptable with remarks. Reports move from draft to in progress, review, approved and sent, with inspector, reviewer and approver signatures, plus fields for a third-party or authorised inspector's name and signature where the customer requires a witness. The numbering sequence is separate for each report type, so an MT report number never collides with a UT one.
When a customer asks for all the inspection records on a unit or module, the work order, drawing and contract references make that a search rather than an archaeology project. See NDT Reports.
NDT reporting software for hull, structure and piping inspection
Short answer: the ERP has 17 report types, each with the fields its method needs, and versioned company templates in Excel, Word, PDF or HTML. Excel templates are filled automatically by mapping fields to cells, so a yard's own inspection form is produced from the report data.
Shipyard NDT is mostly visual, magnetic particle, penetrant, ultrasonic and radiography, with phased array and TOFD increasingly common on thicker welds. MT reports capture technique and particle type. PT reports capture method and developer. UT reports carry a probe calibration table. RT reports record source, technique, IQI type and placement, and computed radiography has its own report type. PAUT reports carry focal laws, UT thickness reports record readings by direction, and PWHT, hardness, ferrite and holiday/coating reports cover the rest of a fabrication package.
Much of this work happens in places with poor signal: inside double bottoms, in tanks, in the Ultrahall-type assembly spaces and on piers in the middle of a Maine winter. The offline field app installs from a browser, stores drafts and photos on the device, captures signatures on screen, previews the PDF and syncs when it reconnects. A REST API for field devices lets technicians see the jobs assigned to them and the equipment issued to them, and submit reports that sync back to the office. The companion Digital Twin Reporting Software covers reporting against 3D asset models where a customer wants it.
Marine mode for commercial vessel and class-society work
Short answer: marine mode adds a vessel cover page and photo, inspection location and dates, and builds a single PDF that merges the classification-society certificate, the inspector's Level II certificate and the calibration certificate, with inspection photos laid out two to a row.
Not every job on the Maine coast is naval. Commercial workboats, tugs, ferries, fishing vessels and yachts are built and repaired along the coast from Kittery to Down East, and much of that work is surveyed for a classification society. The class-society library covers DNV, ABS, Lloyd's Register, Bureau Veritas, RINA, IRS and ClassNK, so the right certificate is attached to the report package without someone hunting for the file.
For a surveyor or a yard's quality manager, the combined PDF answers the three questions they would otherwise email about: is the inspector qualified, was the equipment calibrated, and what did you find. Photos in a two-up grid make the findings readable without a separate photo log. That package goes out through the same approval workflow as every other report, so nothing reaches a surveyor unreviewed.
Maine also has a lively commercial fabrication base serving marine, energy and industrial customers, and the same marine templates can be used where a customer wants vessel-style documentation for a barge, a floating structure or a marine component. Ask to see a marine-mode report package built from your own data.
Crew dispatch between Bath, Brunswick, Kittery and the coast
Short answer: jobs run as team assignments from planned to dispatched, in field, submitted and closed, with site GPS coordinates and mobilisation dates. Technicians and equipment serial numbers cannot be double-booked, and an availability calendar shows who is assigned, on leave, on training, sick or unavailable.
A Bath-area contractor may have people at the main yard, at support facilities in Brunswick, at Portsmouth Naval Shipyard in Kittery, and at smaller yards and fabricators up the coast in the same week. Winter weather and ferry and road times make last-minute changes common. The technician view shows status, current assignment, utilisation percentage and next available date, so a supervisor can see at a glance who can cover a surprise request on the Kennebec. Approved Time Off feeds straight into availability.
Training days count too. Because training is an availability status, a technician booked on a course or an exam day is not offered for a job on the same day. Assigning an instrument that is out of calibration raises a warning. Calendar, kanban and list views let the dispatcher and the quality manager look at the same schedule in the way that suits each of them. See Team Assignments.
Calibration management software for yokes, flaw detectors and sources
Short answer: every instrument and probe is tracked by serial number with type, assignee, condition, asset tag, firmware, accessories, lifecycle status and calibration frequency and status. Calibration records hold provider, certificate number, standard, range, uncertainty, accredited-lab flag, result and next due date.
Shipyard contractors carry a lot of small, portable kit: MT yokes, UV lamps, light meters, UT flaw detectors and probes, thickness gauges and reference blocks, along with radiography equipment for RT crews. The issue and return workflow records who took each item and in what condition it came back, with supervisor and manager approval. Reservations stop two crews claiming the same kit, and inbound and outbound movements are recorded.
The calibration certificate register holds each lab's accreditation number, the certificate PDF, a valid, expiring or expired status and expiry alerts. The maintenance log tracks preventive and corrective work, repairs, cleaning, firmware updates and probe replacements, with condition before and after. Consumables such as magnetic particles, penetrant, developer, couplant and PPE have reorder levels and a low-stock flag, so the crew does not run out mid-shift. Dashboards show calibration due and overdue, and issued equipment overdue for return. See Asset Management.
Procedure control that keeps every revision on record
Short answer: procedures move from draft to submitted, reviewed, approved and published, with rejected and archived states. Approved revisions are locked, each revision keeps a snapshot, and prepared-by, reviewed-by and approved-by names and dates are stored.
Shipbuilding programmes last years, and procedure revisions change during them. The revision history lets a Level III show exactly what a procedure said when a given weld was inspected, and why it changed. Rejected drafts carry the reason for rejection. Approvers receive email notifications and reminders for anything waiting on them. For new procedures, an AI-assisted first draft, which falls back to a built-in template, gives the Level III a structure to edit. It never publishes without their approval. See Procedures.
Quoting and invoicing for subcontract work to the yards
Short answer: quotes carry job type, site, project dates and applicable codes, and convert to sales orders once the customer accepts them online. Invoices carry the NDT project, PO number, site and industry sector, with subtotals for labour, equipment and consumables.
Yard subcontracts are usually priced by the hour or day, sometimes by weld or item, and often against a PO that the prime's accounts team checks line by line. Timesheets record work type (inspection, travel, standby, setup), method, site, client and equipment serial, with a billable flag, rate multiplier and approval. Approved hours feed invoice lines that carry cost centre, method, equipment serial, technician, rate type and days or hours. Field expenses come through Expenses and can be re-billed to the job. A financial dashboard shows revenue, cost of sales, gross margin, operating expenses, EBITDA and outstanding invoices over 12 months. Integration with QuickBooks, NetSuite or SAP runs through the open REST API, with scope agreed during implementation. See Quotations and Invoicing.
Paper files vs generic ERP vs Atlantis ERP for a Bath inspection company
Short answer: paper and spreadsheets can be made to work until an audit or a surge in hiring. A generic ERP helps with money but not with qualification or weld records. An NDT ERP covers both.
| Need | Paper and spreadsheets | Generic ERP | Atlantis ERP |
|---|---|---|---|
| Trainee OJT and training hours | Logbooks, often incomplete | Not modelled | Recorded on each certificate with minimums set per template |
| Exam grading evidence | Paper exam sheets | Not modelled | General, specific and practical scores with exam files |
| Weld findings and acceptance | Hand-written reports | Not available | Weld lines with defect type, orientation and result |
| Class-society packages | Assembled by hand | Not available | Marine mode merges class, Level II and calibration certificates |
| Procedure revisions | Binder of superseded copies | Attachments only | Workflow, locked revisions and snapshots |
| Kit issue and calibration | Sign-out sheet | Basic asset list | Serial-level issue, return, calibration and warnings |
Maine boiler, industrial and power work
Short answer: the same ERP covers non-marine work across Maine without a separate configuration, because report types, schemes and procedures are set per method and per customer.
Maine's Boiler and Pressure Vessel Safety Program, now administered through the Office of Professional and Occupational Regulation, oversees boilers and pressure vessels statewide, and contractors supporting owners in mills, hospitals, power plants and fabrication shops produce thickness surveys, weld NDT and repair documentation around those inspections. The ERP records UT thickness readings by direction and all the usual weld methods. It does not calculate inspection intervals or corrosion rates; it keeps the evidence tidy and retrievable. Asset owners who want a 3D view of inspection findings can pair it with Atlantis Digital Twins, and owners who need inspection services can see what Atlantis offers.
Training, eLearning and hands-on practice
Short answer: the eLearning portal holds Level I, II and III course sections, protected video lessons, quizzes and completion certificates, and training hours support the evidence behind each technician's certificate.
Atlantis offers NDT training based on ASNT SNT-TC-1A through our training programmes, and the Practical NDT 3D simulator gives trainees hands-on practice before they work on production welds. Administrators create learner accounts and grant or revoke access. Quiz questions can be imported from Word files, so existing question banks do not have to be retyped. Surveys can be used for competency questionnaires and client feedback. Book a demo covering certification, weld reporting and training records.
If you run an NDT or inspection company in Bath, the quickest way to judge fit is to see your own certificates, instruments and a real job in the system. Book a guided walkthrough for your Bath team, or request a quote scoped to your crew size and apps — quotes are on request and returned within one business day.
Frequently asked questions
Can the ERP track trainees working toward Level I and Level II?
Yes. Trainee is a certificate level, and each certificate records OJT hours, training hours and exam results against the minimums set in the certificate template for that scheme.
Does it interpret NAVSEA or MIL-STD acceptance criteria?
No. It records the applicable standard and acceptance criteria on each procedure and carries those references onto reports. Interpretation stays with your qualified personnel and Level III.
Can it produce class-society report packages?
Yes. Marine mode merges the class certificate (DNV, ABS, Lloyd's Register, BV, RINA, IRS or ClassNK), the inspector's Level II certificate and the calibration certificate into the report PDF, with a vessel cover page and photos.
Will the app work inside hulls and tanks with no signal?
Yes. The offline field app stores drafts, photos and signatures on the device and syncs when a connection returns.
Can it connect to our accounting system?
Yes, through the open REST API, which integrates with QuickBooks, NetSuite, SAP, Maximo or any system that accepts API connections. Scope is agreed during implementation.
What does it cost?
Prices are not published. The ERP is affordable, accessible and fully customizable, and a written quote is available on request.