NDT Inspection Management ERP in Aiken — Certification, Calibration and Work Orders in One System
Atlantis NDT ERP is inspection-management software for NDT service companies, inspection contractors and QA departments operating in Aiken, USA. It replaces the spreadsheet stack most inspection businesses run on: technician certification currency, equipment calibration control, inspection scheduling, multi-crew work orders, client asset registers, job costing and audit-ready document retention — on one fully customized platform with 30+ business apps behind it.
What Aiken inspection companies get out of it
Local use cases
- Savannah River Site contractor work-order routing with DOE Q/L clearance status and ASME Section III/Section XI procedure currency tracked side-by-side on each technician profile.
- Plant Vogtle AP1000 in-service inspection scheduling under ASME Section XI, shared across the same Aiken-Waynesboro technician pool that serves SRS.
- Savannah River Plutonium Processing Facility construction-phase weld and pressure-boundary inspection evidence trails, formatted for DOE nuclear-facility procedure review.
Compliance and client-audit frameworks
- DOE Order 426.2
- ASME Section XI
- ASME Section III
- ASNT SNT-TC-1A
- DOE Q/L clearance tracking
Modules inspection companies actually switch for
- Certification tracking — SNT-TC-1A / ISO 9712 / NAS 410 currency with computed status, 90-day expiry warning tasks, email alerts and blocked double-booking.
- Calibration management — instrument, block and probe calibration intervals with ISO 17025 traceability chains.
- Work order management — multi-crew, multi-site dispatch with mobile offline field capture.
- Document control — procedures, written practices and technique sheets under ISO 9001 revision control.
- Asset management — NDT equipment by serial number with issue, return, calibration and maintenance history.
Integrations
Atlantis ERP has an open REST API, so it connects to SAP, Maximo, NetSuite or any other system that accepts API connections; each integration is scoped with you during implementation.
Frequently Asked Questions
Does Atlantis NDT ERP suit an inspection company based in Aiken?
Yes. The platform ships pre-configured for inspection and testing businesses — ASNT SNT-TC-1A and ISO 9712 certification tracking with expiry warnings and blocked double-booking, equipment calibration due-date control, work-order routing across multiple crews and sites, and client-ready reporting. Regional settings, currencies, tax treatment and language for USA are configured during onboarding rather than sold as an add-on module.
How long does implementation take for a mid-size Aiken inspection contractor?
A typical 20–60 technician inspection business goes live in 6–10 weeks: week 1–2 discovery and data migration mapping, week 3–5 configuration of certification, calibration and work-order modules, week 6–7 pilot with one crew and one client contract, week 8–10 rollout and training. Historic certification records, calibration certificates and client/asset registers are migrated from spreadsheets or the incumbent system as part of the implementation.
Can it replace the spreadsheets we use for technician certification and equipment calibration?
That is the most common reason inspection companies adopt it. Every technician's method-level qualification, vision-exam date, practical and general exam records and on-the-job hours sit against a written practice, and each certificate carries a computed status, with 90-day expiry warning tasks, email alerts, timesheet warnings and blocked double-booking. Equipment calibration is tracked the same way — due dates on every flaw detector, thickness gauge and reference block raise warnings before they lapse. That removes the two failure modes that most often cost inspection firms a client audit.
See it on your own workflow
Free 30-minute walkthrough using your actual job types, certification matrix and client reporting formats. Affordable, accessible, fully customizable — request a demo and tailored quote.
Related: Atlantis NDT ERP · NDT inspection software · inspection management software · Digital Twin in Aiken · NDT reporting software.
Built for any business that runs on operations
Most companies do not fail at their craft. They lose time, margin and goodwill in the gaps between the tools they use to run the place — a quoting spreadsheet that does not talk to the job sheet, a job sheet that does not reach accounts, and a compliance folder nobody can search when a client asks. Atlantis closes those gaps by putting the whole operation on one platform, so information is entered once and everything downstream stays in step.
What you can run on it
- Sales and CRM — leads, quotes, follow-ups and the pipeline that tells you what next month looks like.
- Projects and job costing — plan the work, track the hours and materials against it, and see the margin while the job is still live rather than at final account.
- Field and service teams — dispatch, schedules, mobile capture that works with no signal, and sign-off from site.
- Inventory and purchasing — stock, suppliers, reorder points and goods receipt, joined to the jobs that consume them.
- People — records, qualifications and licences with renewal reminders, timesheets, leave and payroll.
- Quality and documents — procedures and forms under revision control, with the audit trail an inspection or accreditation body actually asks for.
- Accounts — invoicing, expenses, multi-currency and the reporting your accountant stops chasing you for.
Affordable, accessible, fully customizable — and we mean each word
Affordable because the whole suite is included rather than sold to you a module at a time, and because implementation is done by people who have run operations rather than by a chain of subcontractors. Accessible because it runs in a browser and on a phone, works for a small team on day one, and does not need a specialist on staff to keep it alive. Fully customizable because your process is the thing that makes you competitive — the software should bend to it, not the other way round.
Industries we configure for
Service businesses and contractors, manufacturing and fabrication, trading and distribution, laboratories and testing houses, engineering consultancies, construction and facilities, and asset owners across energy, marine, aerospace and infrastructure. Inspection and testing is where we started, and it remains the sector we go deepest in — but the platform underneath is general-purpose, and most of what it does has nothing to do with inspection at all.
What happens when you get in touch
A short conversation, not a sales sequence. We ask how the business runs today and where it hurts, show you the platform doing that work, and send a written quote shaped to your region, your team size and the scope you actually need. No obligation, nothing to install first, and no pressure to decide on the call. Reach out and tell us what you are trying to fix.
Related: business management platform · inspection management software · choosing the right category of software · modules · by industry · asset integrity platform. Book a free consultation.
Savannah River Site contractor work-order routing with DOE Q/L clearance status and ASME Section III/Section XI procedure currency tracked side-by-side on each technician profile. An NDT ERP serving this market has to carry the evidence those operators audit against — DOE Order 426.2, ASME Section XI, ASME Section III, ASNT SNT-TC-1A — with technician certification, equipment calibration and inspection records tied to the job that used them.
Plant Vogtle AP1000 in-service inspection scheduling under ASME Section XI, shared across the same Aiken-Waynesboro technician pool that serves SRS. Savannah River Plutonium Processing Facility construction-phase weld and pressure-boundary inspection evidence trails, formatted for DOE nuclear-facility procedure review. In practice that means savannah River Site contractor work-order routing with DOE Q/L clearance status and ASME Section III/Section XI procedure currency tracked side-by-side on each technician profile. The system of record for that evidence is the ERP, not a spreadsheet a technician maintains between jobs.
Source: Per-city industrial and compliance research file; ASNT SNT-TC-1A employer certification framework
| Factor | What applies | Why it matters |
|---|---|---|
| Codes audited against | DOE Order 426.2, ASME Section XI, ASME Section III, ASNT SNT-TC-1A, DOE Q/L clearance tracking | Each demands retrievable evidence, not a claim of compliance |
| Typical workflow here | Savannah River Site contractor work-order routing with DOE Q/L clearance status and ASME Section III/Section XI procedure currency tracked side-by-side on each technician profile. | The job shape the configuration follows |
| Second workflow | Plant Vogtle AP1000 in-service inspection scheduling under ASME Section XI, shared across the same Aiken-Waynesboro technician pool that serves SRS. | Where scheduling and record-keeping usually break down first |
| What must be retrievable on demand | Technician certification currency · equipment calibration status · the report against the asset that generated it | These three are what an auditor asks for first |
| Deployment | Cloud or on-premise · configured to the codes above · offline field capture | Field crews lose connectivity; the record cannot depend on it |
What must an NDT ERP track for inspection firms in Aiken?
Evidence against DOE Order 426.2, ASME Section XI, ASME Section III, ASNT SNT-TC-1A, DOE Q/L clearance tracking. That means each technician's certification currency by method and level, each instrument's calibration status on the day it was used, and every inspection report bound to the asset and the job that produced it. An auditor asks for those three before anything else.
Can an inspection company in Aiken run this alongside its existing accounting?
Yes. The ERP owns operations — jobs, technicians, equipment, reports — and pushes finished invoices to the accounting system, which keeps the chart of accounts, tax and reconciliation. For US firms that usually means QuickBooks; the split is documented in the QuickBooks integration guide rather than forcing a migration nobody asked for.
Does it work offline for field crews in Aiken?
Yes. Field capture runs offline and syncs when the device reconnects, because turnaround decks, tank interiors and remote sites have no usable signal and a record that depends on connectivity is a record that gets rewritten from memory hours later. Offline capture is the difference between a contemporaneous record and a reconstruction.
How long does implementation take for a firm in Aiken?
The configuration follows the codes and workflows above rather than a fixed template, so the timeline is set by how much existing data has to be migrated and cleaned — certification records and calibration history are the two that consume the time. Firms usually run the first job cycle in parallel before cutting over.
What happens to inspection records if a technician leaves?
They stay with the asset and the job, which is the point. Employer-based certification ends when the holder leaves, but the reports they signed remain part of the asset's inspection history and are still auditable. A system that stores records per technician rather than per asset loses that history on every departure.
Related: the NDT ERP overview, personnel certification tracking, equipment calibration tracking, QuickBooks integration and the RFP requirements checklist. Firms preparing for an audit should also read the NDT programme gap assessment.
NDT inspection management ERP in Aiken: one system for nuclear, manufacturing and utility work
An NDT inspection management ERP in Aiken has to meet the documentation standards of nuclear-sector clients while still running efficiently for day-to-day industrial work at tire, tissue and power plants. The Atlantis ERP solution keeps technician certifications, vision tests, radiation profiles, instrument calibration, procedures, crew scheduling, reports, quotes and invoices in one place. Affordable, accessible, fully customizable, quote on request.
The Central Savannah River Area is an unusual inspection market. The Savannah River Site dominates it: a Department of Energy complex that runs H Canyon, the only industrial-scale nuclear reprocessing facility in the country; the tritium facilities that recycle and purify tritium for the stockpile; the Savannah River National Laboratory; and the conversion of the unfinished former MOX building into the Savannah River Plutonium Processing Facility, planned to produce plutonium pits by the mid-2030s. Across the river, Plant Vogtle's four units near Waynesboro make up the largest nuclear generating site in the country. Alongside all of that, Aiken County has a large manufacturing base: Bridgestone's two tire plants between Graniteville and the Edgefield County line, and Kimberly-Clark's Beech Island plant, the largest in its network and currently expanding.
An NDT company here might be staffing weld inspection on a nuclear construction package one week and boiler, pressure vessel and steam-line work at a manufacturing plant the next. The rulebooks differ, but the questions behind them are the same: was the technician qualified, was the instrument calibrated, which procedure revision was used, and who approved the result? This section covers how the Atlantis ERP answers those questions, sticking to the features the software actually has.
Why nuclear-sector documentation changes how an Aiken NDT company runs its office
Nuclear and DOE-sector clients expect every inspection record to be traceable to a qualified person, a calibrated instrument and a controlled procedure revision. That is hard to prove from spreadsheets. The Atlantis ERP stores each of those as a dated, linked record, so the trace is a lookup rather than an investigation.
Prime contractors and their subcontractors at nuclear sites usually operate under quality programmes that flow requirements down to every supplier, including NDT subcontractors. The details are set in each contract, and the ERP doesn't claim to certify you against any of them. What it does is keep the evidence those programmes ask for: certification records with issue and expiry dates and attachments, calibration certificates with accredited-lab details and results, procedures with full revision history and locked approved revisions, and reports signed by inspector, reviewer and approver.
This matters to the rest of the business too. A company that can trace a nuclear-package report back to the instrument serial and the procedure revision can do the same for a tissue-plant boiler job, and manufacturing clients notice when your records are cleaner than your competitors'. Running both kinds of work on one system also means you don't keep a strict set of records for nuclear jobs and a loose set for everything else. If you want to see that trace done live with your own data, ask for an Aiken traceability demo.
Technician certification tracking software with vision, exam and radiation records
For an Aiken inspection company, certification tracking covers more than a certificate and its expiry. The Atlantis ERP holds each certification with scheme, level, method, certifying body, dates, industry sector, OJT hours, training hours and exam results, alongside separate vision test records, exam sheets and a radiation profile for each technician.
Schemes include SNT-TC-1A, CP-189, ISO 9712, PCN, CSWIP and other, with levels from trainee to III. Status updates automatically to active, expiring soon (90 days), expired or revoked, and the Expiring Soon and Expired menus give the quality manager a daily worklist. Certificate templates per scheme set the validity in months, whether a vision test or exam is required and the minimum OJT and training hours, so the programme's rules are applied every time a certificate is added.
Examination sheets record general, specific and practical scores against a passing score (70% by default, adjustable to your written practice) with the exam files attached, which is what a client auditor reviewing your Level III's certification decisions will ask for. Vision tests hold near vision to Jaeger J1 or J2, far vision, colour perception, contrast, examiner, clinic and certificate file, each with its own expiry and alert.
The employee NDT profile shows highest level, methods certified, radiation safety training, radiation badge number and medical fitness expiry. Warning tasks are created 90 days before certificate or vision test expiry, daily email alerts go to the people you choose, and a timesheet flags any hours booked by a technician whose certificate isn't valid. See the certificates app.
Radiography crews, sources and vehicles across South Carolina and Georgia
Radiography work in the CSRA means crews, sources and vehicles regularly crossing the Savannah River between South Carolina and Georgia. Both are NRC Agreement States with their own radioactive materials licensing. The Atlantis ERP keeps the people, equipment and vehicle side of that in order, and licence-specific requirements are configured during implementation.
On the people side, the NDT profile records radiation safety training, radiation badge number and medical fitness expiry next to the RT certification, and warnings work the same way as for certificates. On the equipment side, source-related items are tracked by serial number with an assigned person, condition, lifecycle state and movement records. Issue and return need supervisor and manager approval, reservations prevent two crews planning on the same item, and inbound and outbound movements are logged, so you can show who had a camera or survey meter and when.
The Fleet app records whether each vehicle can carry radioactive sources, its transport licence number and expiry, and which project and driver it is assigned to, with dates and mileage. When a coordinator books an RT crew for a job at a Georgia utility site, the right technician, source-related equipment and source-capable vehicle all sit on the same assignment, and the system stops the same technician or equipment serial being double-booked.
RT reports record source, technique, IQI type and placement. Computed radiography has its own report type too. See the fleet app and the asset management app.
Calibration management software that proves an instrument was in calibration on the day
The calibration question a nuclear-sector auditor asks is never just whether an instrument is in calibration now. It is whether it was in calibration on the day the report was signed. The Atlantis ERP keeps the full calibration history per serial number with provider, certificate number, standard, range, uncertainty, accredited-lab flag, result and next due date, so that question has a direct answer.
The calibration certificate register stores each lab's accreditation number, the certificate PDF and a valid, expiring or expired status with alerts. Purchase records can classify vendors as OEM, dealer or calibration lab, with an accredited-lab flag, accreditation number and expiry, and a purchase line can be tied to the exact equipment serial being calibrated or repaired. If a lab's accreditation lapses, the record shows it before an auditor finds it.
Each instrument carries equipment type, asset tag, firmware, accessories, condition and a lifecycle state (new, active, in calibration, in repair, rented out, retired or disposed). The maintenance log records preventive, corrective, repair, cleaning, firmware update and probe replacement work, with condition before and after, which helps when a result is questioned after a firmware change. When a scheduler assigns an out-of-calibration instrument, the team assignment shows a warning.
Consumables such as penetrant, developer, particle bath and couplant are tracked with reorder levels, a low-stock flag and a movement ledger. For PT and MT, batch traceability is often asked about, and the ledger shows what was issued to which job.
Procedures under revision control for nuclear and industrial clients
Procedure control is where a nuclear-sector audit usually starts. The Atlantis ERP keeps a procedure register where every revision is snapshotted, approved revisions are locked, and each step from draft to published is recorded with who did it and when.
Each procedure records document number, revision, method (UT, RT, MT, PT, VT, ET, TOFD, PAUT, LT, AE, hardness, PMI, CR, DR and others), scope, material, applicable standard such as ASME Section V, acceptance criteria and either the body text or an uploaded file. The workflow runs draft, submitted, reviewed, approved and published, with rejected (a reason is required) and archived states. Prepared-by, reviewed-by and approved-by are all dated, and email reminders keep approvals from stalling.
Nuclear-sector work often means writing a new technique-specific procedure for a client's specification. The ERP can generate an AI-assisted first draft, with a built-in template as fallback, and your Level III reviews, edits and approves it. The software handles the layout and the Level III makes the technical decisions. NCR and CAPA workflows can be configured during implementation, so a finding can be traced to the procedure revision that fixed it.
Every NDT report references the procedure and standard used, so the chain from report to procedure revision is always there. See the procedures app.
Crew dispatch and scheduling software for site badging and planned outages
Scheduling in the CSRA is shaped by site access. Nuclear and DOE sites need badging and site-specific training before a technician gets through the gate, and plant outages come with fixed windows. The Atlantis ERP handles each job as a team assignment that moves from planned to dispatched to in field to submitted to closed, and blocks double-booking of technicians and equipment.
The technician availability calendar shows assigned, leave, training, sick and unavailable days, and blocks overlaps. Leave from time off requests feeds in automatically. Recording site training days on the calendar means they count as unavailable time, which matters when site orientation takes several days before a technician can do any billable work. Projects carry safety induction and work permit fields, so the coordinator can see who has already completed a client's induction before assigning them.
Assignments include site GPS coordinates and mobilisation and demobilisation dates. Technician status, current assignment, utilisation percentage and next available date are visible in calendar, kanban and list views. For a planned outage at Vogtle or a shutdown at a manufacturing plant, the coordinator can see weeks ahead which qualified people and calibrated instruments are free, and the out-of-calibration warning flags any instrument that will need recalibration before the window.
Timesheets record inspection, travel, standby and setup separately, by method, site, client and equipment serial, with approval before billing. See the team assignments app.
NDT reporting software with three signatures and offline capture
For clients who scrutinise records, NDT reporting software has to enforce review and approval, not just produce a PDF. The Atlantis ERP moves every report through draft, in progress, review, approved and sent, with inspector, reviewer and approver signatures, plus a third-party or authorised inspector name and signature where needed.
There are 17 report types (UT, RT, MT, PT, VT, ECT, IRIS, PAUT, MFL, TOFD, PWHT, PMI, hardness, UT thickness, ferrite, holiday/coating and computed radiography), each with its own numbering sequence. Method-specific data is built in, such as the UT probe calibration table, RT source and IQI details, MT particle type, PT developer, PAUT focal laws and UT thickness readings by direction, along with weld and job lines that record defect type and orientation. References to work order, request, WPS, contract, drawing, procedure and standard are captured on each report.
The offline field app works where there's no signal, which covers a lot of shielded buildings, tank interiors and plant basements. It stores drafts and photos locally, takes on-screen signatures and syncs later. Versioned templates in Excel, Word, PDF or HTML carry your logo and layout, and a client's own Excel form can be filled automatically through field-to-cell mapping.
For manufacturing and utility clients who want findings shown on a 3D model with thickness and remaining-life trends, Atlantis Digital Twins adds that layer. Reporting is also available on its own as Digital Twin Reporting Software.
Quoting and invoicing for prime contractors and plant purchasing departments
Prime contractors and large manufacturers pay quickly when the invoice matches their PO exactly and slowly when it doesn't. The Atlantis ERP builds invoices from approved timesheets, with the project, job or PO number, site, invoice type and industry sector in the header and labour, equipment and consumables shown separately.
Quotations hold job type, site, project dates and applicable codes, with NDT service products flagged by method and category, a global discount and a branded PDF. Once accepted and signed online, a quotation becomes a sales order and a project with the client PO, contract, methods, scope, acceptance criteria and assigned people and equipment attached. Tasks can record method, technician, component, result, indication and defect counts, and procedure and WPS references, so the invoice backup and the technical record come from the same data.
Invoice lines can show cost centre, method, equipment serial, technician, rate type and days or hours, which fits clients who want charges broken down by work package. Travel and per diem costs come in through the Expenses app and can be re-billed. South Carolina and Georgia tax settings are configured during implementation. The financial dashboard shows revenue, cost of sales, gross margin, operating expenses, EBITDA, outstanding invoices, bills and expenses over 12 months. See the invoicing app.
Spreadsheets vs generic ERP vs Atlantis ERP for a CSRA inspection company
| Need | Spreadsheets | Generic ERP | Atlantis ERP |
|---|---|---|---|
| Certification with exam scores and vision tests | Paper files | Not modelled | Built in, with 90-day warnings |
| Radiation badge and safety training per technician | Separate log | Not modelled | On the employee NDT profile |
| Calibration history per serial, with lab accreditation | Folder of PDFs | Basic asset register | Full history and certificate register with alerts |
| Procedure revision snapshots and locked approvals | Shared drive | Generic documents | Built in, with a five-stage workflow |
| Source-capable vehicle and licence expiry | Separate log | Generic fleet | Built in |
| Reports with three signatures | Wet ink, scanned | Not available | 17 report types, with offline capture |
| Commercial model | Hidden admin time | Licences plus consultants | Affordable, quote on request |
Integrations, CRM and implementation
The Atlantis ERP has an open REST API and integrates with SAP, Maximo, NetSuite, QuickBooks or any system that accepts API connections. Scope is agreed per implementation. That covers a small Aiken company keeping QuickBooks as well as a subcontractor that has to deliver data into a prime contractor's systems. Field devices use their own endpoints for assigned jobs, issued equipment, report submission and sync.
The CRM records service line, lead source, NDT service type, industry sector and estimated technicians and days, and scores leads 0 to 100. Contacts from a supplier outreach event or a regional manufacturing meeting can be captured with the business card app and turned into leads in one click. Dashboards cover calibration due and overdue, certificates expiring or expired, and equipment overdue for return.
Implementation usually starts with certificates, vision tests and calibration records, because those are what clients audit first. Team assignments, field reports, procedures and commercial apps follow. Atlantis NDT does the setup and support directly, led by founder Anoop Rayavarapu, an ASNT NDT Level III. If you host internal SNT-TC-1A-based training, the eLearning app and Practical NDT simulator can support it. Request an Aiken implementation scope.
Frequently asked questions
What is the best NDT inspection management ERP for an Aiken company doing nuclear-sector work?
One that keeps certifications, exam and vision records, calibration history, procedure revisions and signed reports as linked, dated records. The Atlantis ERP does this for NDT companies and is fully customizable to each client's flow-down requirements.
Does the ERP certify us to a nuclear quality programme?
No. It keeps the records those programmes ask for. Meeting a specific contract's quality requirements is still your programme's responsibility, and the ERP is configured to support it during implementation.
Can it track radiation badges and source-capable vehicles?
Yes. The employee NDT profile holds radiation safety training and badge number, and the Fleet app holds source-carrying capability and transport licence expiry.
Can we prove an instrument was calibrated on a past date?
Yes. Calibration history is kept per serial number with certificate, result and due date, and every report and assignment references the equipment used.
Does Atlantis offer NDT training?
Atlantis offers ASNT SNT-TC-1A-based NDT training only. The ERP can record certificates under other schemes, such as ISO 9712, PCN or CSWIP.
How do we get pricing?
Pricing is quote on request. Request an Aiken quote with your headcount, methods and client mix.