Affordable NDT ERP in Paulsboro — Fully Customizable, All Business Apps Included

NDT ERP for Paulsboro and the Delaware River corridor

For NDT and inspection companies working out of Paulsboro and Gloucester County, the Atlantis ERP solution is one system for technician certificates, instruments and calibration, crew dispatch across New Jersey, Pennsylvania and Delaware, method-specific field reports, quotations and invoices. It is configured to how your company already runs, works in a browser and on a phone, and is fully customizable. Pricing is quote on request, based on your headcount and scope.

This section is written for owners, operations managers, QA/QC leads and Level IIIs at inspection contractors on the lower Delaware River. The common thread in this market is density: refineries, terminals, heavy fabrication, nuclear and chemical plants packed into a short stretch of river across three states, with clients who each audit your paperwork their own way.

What keeps NDT crews busy around Paulsboro

Paulsboro sits on the New Jersey bank of the Delaware River just south of Philadelphia, and inspection work within an hour's drive covers several very different sectors.

• Refining and asphalt: PBF Energy's Paulsboro refinery occupies roughly 950 acres on the river. After PBF reconfigured its East Coast system at the end of 2020, the site kept its lube base oil and asphalt units running, with intermediate products moving to the company's Delaware City refinery across the river. Across the state line, the Delaware City refinery and the Trainer refinery in Pennsylvania run their own turnaround and maintenance inspection programmes.
• Heavy fabrication: the Paulsboro Marine Terminal is home to EEW American Offshore Structures, a plant built to make very large steel monopile foundations for offshore wind. Thick-plate longitudinal and circumferential welds of that kind mean volumetric inspection, typically PAUT and TOFD, plus MT on surfaces.
• Nuclear: PSEG's Salem and Hope Creek stations in Lower Alloways Creek run refuelling outages with demanding personnel qualification checks and document control.
• Chemicals, terminals and pipelines: tank farms, docks and chemical plants along both banks of the river, from Gloucester and Salem counties to the Philadelphia and Wilmington waterfronts, need tank floor, shell and piping inspection.

A refinery wants its turnaround reports tied to its work orders. A fabricator wants weld-by-weld traceability to its drawings. A nuclear site wants qualification evidence before anyone is processed. NDT software in the Paulsboro area has to produce all three from one set of records.

Inspection management software for three states and one river

A Paulsboro contractor can have a crew in Delaware City in the morning and another at a Philadelphia terminal in the afternoon. Bridges and tunnels make travel times unpredictable, and turnarounds at different refineries often overlap in spring and autumn. Inspection management software here is mostly about knowing, hour by hour, who is committed where.

In the Atlantis ERP each job is a team assignment that moves through planned, dispatched, in field, submitted and closed, with site GPS coordinates and mobilisation and demobilisation dates. Every technician has an availability calendar covering assigned, leave, training, sick and unavailable, and overlapping entries are refused. Double-booking a technician is blocked, and so is double-booking an equipment serial number, which matters when two turnarounds both want the same TOFD set.

Operations sees each technician's status, current assignment, utilisation percentage and next available date in calendar, kanban or list views. Time Off feeds the same calendar, so approved leave shows up on the dispatch board. When a turnaround coordinator calls on Friday asking for four more MT and UT technicians from Monday, you can answer from the board. The team assignments app page shows how it looks.

NDT reporting software for fabrication yards and turnarounds

Report turnaround is where clients notice you. The Atlantis ERP includes 17 report types, each with its own numbering sequence: UT, RT, MT, PT, VT, ECT, IRIS, PAUT, MFL, TOFD, PWHT, PMI, hardness, UT thickness, ferrite, holiday/coating and computed radiography.

For heavy fabrication, PAUT reports record focal laws, TOFD reports sit alongside them, and weld lines record defect type and orientation against each weld. Work order, request, WPS, contract and drawing numbers are captured on the report along with the procedure and standard references, so every weld traces back to the drawing and the WPS the fabricator's QA manager is working from. For refinery turnarounds, IRIS on exchanger tubes, PMI, hardness, PWHT and UT thickness reports cover the typical scopes; UT reports carry a probe calibration table and UT thickness readings are held by direction. For tank work at terminals, MFL reports record scan mode and item lines, and holiday/coating reports cover lined tanks.

Each report runs draft, in progress, review, approved and sent, with inspector, reviewer and approver signatures and a field for a third-party or authorized inspector. Result is recorded as acceptable, not acceptable or acceptable with remarks. Versioned company templates in Excel, Word, PDF or HTML carry your branding, and Excel templates can be filled by mapping fields to cells, so a fabricator's weld log format or a refinery's own spreadsheet is produced straight from the data. For vessel and barge work on the river, marine mode adds a vessel cover page and merges the class-society certificate (DNV, ABS, Lloyd's Register, BV, RINA, IRS or ClassNK), the inspector's Level II certificate and the calibration certificate into the PDF. More on Digital Twin Reporting Software. To see a weld-by-weld report built from your own drawing list, ask for a reporting demo.

Offline reports inside vessels, tanks and shielded areas

Signal disappears inside a monopile, a tank or a vessel, and in parts of a plant where phones are restricted. If the reporting tool needs a connection, technicians fall back to paper and the office retypes it.

The Atlantis field app installs from the browser onto a phone or tablet and works without signal. Technicians pick the method, enter data, take photos, sign on screen and preview the PDF; drafts and photos are stored on the device and sync when there is a connection. The field API lets each device pull the jobs assigned to that technician and the equipment issued to them, then submit and sync reports.

Whether a particular client site allows a phone or tablet in a given area is the client's rule, and your process around it is configured during implementation. Where devices are allowed, the report is finished at the work face rather than hours later from notes.

Technician certification tracking software for nuclear and refinery gates

Nuclear and refinery clients check qualifications before a technician is processed, and a single expired vision test can hold a crew at the gate. Technician certification tracking software earns its keep by warning you months ahead.

Each certification in the Atlantis ERP holds the scheme (SNT-TC-1A, CP-189, ISO 9712, PCN, CSWIP or other), level from trainee to III, method, certifying body, issue, expiry and renewal dates, industry sector, OJT hours, training hours, exam results and attachments. Status is computed automatically as active, expiring soon within 90 days, expired or revoked, and there are menus for expiring and expired certificates. Recording CP-189 alongside SNT-TC-1A is useful for companies whose clients specify the ASNT standard rather than the recommended practice.

Vision tests are separate records: near vision to Jaeger J1 or J2, far vision, colour perception, contrast, examiner, clinic, certificate file and expiry. Examination sheets store general, specific and practical scores against a passing score that defaults to 70 percent. Certificate templates per scheme set validity in months, whether a vision test or exam is required, and minimum OJT and training hours. Daily checks create warning tasks 90 days before any certificate or vision test lapses, daily email alerts go to the people you choose, and timesheets warn if a technician's certificate is not valid. Company certifications, such as ISO registrations and client accreditations, are tracked with their own alert days. See the certificates app.

Calibration management software for a busy instrument room

When three jobs share one instrument room, kit goes missing and calibration dates slip. Calibration management software needs to follow each serial number through issue, use, return, repair and recalibration.

The Atlantis ERP tracks every instrument and probe by serial number with type, assigned person, condition, asset tag, firmware, accessories and lifecycle stage: new, active, in calibration, in repair, rented out, retired or disposed. Issue and return require supervisor and manager approval with condition recorded both ways. Reservations stop clashes, and inbound and outbound movements are logged. Rental details can be recorded for units hired in for a turnaround peak.

Calibration records hold provider, certificate number, standard, range, uncertainty, accredited-lab flag, result (pass, fail or conditional) and next due date. The calibration certificate register keeps the lab accreditation number, PDF and a valid, expiring or expired status with alerts. Team assignments warn when assigned equipment is out of calibration. The maintenance log records preventive and corrective work, repairs, cleaning, firmware updates and probe replacements with condition before and after. Consumables such as couplant, penetrant, developer, MT particles and PPE carry reorder levels and low-stock flags, and Purchase links orders to specific equipment serials and records vendors as OEM, dealer or calibration lab with accreditation number and expiry. See the asset management app.

Radiography, source vehicles and New Jersey radiation rules

New Jersey became an NRC Agreement State in 2009, and industrial radiography licences are handled by the New Jersey Department of Environmental Protection's radiation programme. Contractors that also work in Pennsylvania and Delaware deal with each state's own requirements, which makes clean personnel and vehicle records more important, not less.

The employee NDT profile stores radiation safety training, radiation badge number and medical fitness expiry next to certificates. The Fleet app records each vehicle's purpose, whether it can carry radioactive sources, its transport licence number and expiry, and its assignment to projects and drivers with dates and mileage. RT reports record source, technique, IQI type and placement, and computed radiography has its own report type.

How your source records and utilisation logs are organised for your licences is configured during implementation with your Radiation Safety Officer. The ERP holds the records the programme depends on; it does not replace the programme.

Procedures, revisions and client document reviews

Fabricators and refineries on the river often review your procedures before work starts, and a mismatch between the revision on site and the revision the client approved is a common audit finding. The Atlantis ERP procedure register holds document number, revision, method (UT, RT, MT, PT, VT, ET, TOFD, PAUT, LT, AE, hardness, PMI, CR, DR and more), scope, material, applicable standard such as ASME Section V, acceptance criteria and body text or an uploaded file.

Procedures move through draft, submitted, reviewed, approved and published, plus rejected and archived. Prepared, reviewed and approved by are recorded with dates, approved revisions are locked, and rejections need a reason. Every revision keeps a snapshot, so you can show exactly which text was in force on a given job. Approvers get email notifications and reminders. An AI-assisted first draft, with a built-in template as fallback, speeds up routine documents, and a Level III still reviews and approves each one. For help with written practices or client-specific procedures, see NDT consulting. Atlantis training is based on ASNT SNT-TC-1A.

NDT quoting and invoicing software for turnaround work

Turnarounds generate change: extra scope found once the vessel is open, night shifts, standby while permits are issued. If those changes do not reach the invoice, the margin disappears.

Quotations record job type, site, project dates and applicable codes, with NDT service products flagged by method and category, a global discount and a branded PDF. Clients accept and sign online, and the quote becomes a sales order. Projects carry job type, site, client PO, contract, methods, codes, scope, acceptance criteria, assigned equipment and technicians, and safety induction and work permit fields. Tasks record method, technician, component, result, indication and defect counts, and procedure and WPS references.

Timesheets capture work type (inspection, travel, standby, setup), method, billable flag, multiplier for nights or overtime, site, client and equipment serial, with approval, and feed billing. Invoices show project, job or PO number, site, invoice type and industry sector, with labour, equipment and consumables subtotals and lines by cost centre, method, equipment serial, technician and days or hours. That line-level detail is what refinery accounts payable teams usually ask for when they match your invoice to their PO. The financial dashboard shows revenue, cost of sales, gross margin, operating expenses, EBITDA, outstanding invoices, bills and expenses over twelve months. New Jersey, Pennsylvania and Delaware tax treatment is configured during implementation.

Spreadsheets vs generic ERP vs Atlantis ERP

Customizable ERP for small NDT companies near Paulsboro

Many inspection companies in South Jersey are small: a Level III owner, a handful of Level IIs and an office manager who does everything else. A customizable ERP only helps them if it is quick to start and does not need an IT person.

An implementation starts by mapping your methods, job types, certification matrix, instruments and client report formats. We import existing certificate and calibration spreadsheets, set up templates with your logo, and pilot on live jobs before the whole crew moves over. It runs in a browser and on phones, so there is nothing to host. Larger contractors running multiple turnaround crews use the same system with more users and configuration.

For business development, the CRM records service line, lead source, NDT service type, industry sector, site country and estimated technicians and days, scores leads 0 to 100, imports CSV lists and runs drip email sequences. Business cards photographed at a Philadelphia-area trade event become CRM leads in one click. Surveys handle competency questionnaires and client feedback. The eLearning portal and the Practical NDT 3D simulator give trainees structured Level I and II study between jobs. To see it sized for a small team, book a demo for a small South Jersey NDT company.

Integrations with client and accounting systems

Refineries and large fabricators run their own maintenance and procurement systems, and some want inspection results delivered straight into them. The Atlantis ERP has an open REST API and integrates with SAP, Maximo, NetSuite, QuickBooks or any system that accepts API connections, scoped per implementation so everyone agrees which records move and when.

For clients who want to see results on the equipment itself, Atlantis Digital Twins maps indications and damage onto a 3D model and trends thickness and remaining life, which suits repeat thickness surveys on tanks and vessels along the river.

Frequently asked questions

Is there NDT inspection software for companies in Paulsboro, NJ?

Yes. The Atlantis ERP is built for NDT and inspection companies and is configured for your Paulsboro operation during implementation, covering certificates, calibration, dispatch across NJ, PA and DE, field reports, quotations and invoicing. Quote on request.

Can it produce weld-by-weld reports for heavy fabrication?

Yes. Weld and job lines record defect type and orientation, and reports capture WPS, drawing, work order, procedure and standard references, with PAUT focal laws and TOFD reports available.

Does it help with nuclear and refinery gate checks?

It keeps certificates, vision tests, exams and radiation badge details in one place, warns 90 days before expiry and sends daily email alerts, so you can send qualification evidence ahead of the crew.

Can we track equipment rented in for a turnaround?

Yes. Items carry a lifecycle stage, rental details can be recorded, and issue, return, reservations and calibration status apply to rented units the same as owned ones.

Does it work where there is no signal?

Yes, where the client allows devices. The installable field app stores drafts and photos offline, captures signatures and previews the PDF, then syncs later.

How do we get a quote?

Tell us your headcount, methods and main problem through the contact form. We will demo the system on your own job types and send a tailored quote. Affordable, accessible, fully customizable.