NDT Inspection Management ERP in Jacksonville — Certification, Calibration and Work Orders in One System
Atlantis NDT ERP is inspection-management software for NDT service companies, inspection contractors and QA departments operating in Jacksonville, USA. It replaces the spreadsheet stack most inspection businesses run on: technician certification currency, equipment calibration control, inspection scheduling, multi-crew work orders, client asset registers, job costing and audit-ready document retention — on one fully customized platform with 30+ business apps behind it.
What Jacksonville inspection companies get out of it
Local use cases
- JAXPORT Blount Island and Talleyrand terminal crane, jetty and structural-steel inspection scheduling with API 653 tank-farm evidence export.
- Naval Air Station Jacksonville Fleet Readiness Center Southeast aircraft-component RT/ET inspection with NAVAIR-contractor traceability and technician-clearance tracking.
- CSX rail-yard and Rayonier Advanced Materials industrial-park pressure-vessel inspection-crew certification tracking.
Compliance and client-audit frameworks
- FDEP (Florida Department of Environmental Protection)
- OSHA PSM (29 CFR 1910.119)
- NAVAIR contractor traceability standards
- API 510/653
- NAS 410
- ASNT SNT-TC-1A
Modules inspection companies actually switch for
- Certification tracking — SNT-TC-1A / ISO 9712 / NAS 410 currency with computed status, 90-day expiry warning tasks, email alerts and blocked double-booking.
- Calibration management — instrument, block and probe calibration intervals with ISO 17025 traceability chains.
- Work order management — multi-crew, multi-site dispatch with mobile offline field capture.
- Document control — procedures, written practices and technique sheets under ISO 9001 revision control.
- Asset management — NDT equipment by serial number with issue, return, calibration and maintenance history.
Integrations
Atlantis ERP has an open REST API, so it connects to SAP, Maximo, NetSuite or any other system that accepts API connections; each integration is scoped with you during implementation.
Frequently Asked Questions
Does Atlantis NDT ERP suit an inspection company based in Jacksonville?
Yes. The platform ships pre-configured for inspection and testing businesses — ASNT SNT-TC-1A and ISO 9712 certification tracking with expiry warnings and blocked double-booking, equipment calibration due-date control, work-order routing across multiple crews and sites, and client-ready reporting. Regional settings, currencies, tax treatment and language for USA are configured during onboarding rather than sold as an add-on module.
How long does implementation take for a mid-size Jacksonville inspection contractor?
A typical 20–60 technician inspection business goes live in 6–10 weeks: week 1–2 discovery and data migration mapping, week 3–5 configuration of certification, calibration and work-order modules, week 6–7 pilot with one crew and one client contract, week 8–10 rollout and training. Historic certification records, calibration certificates and client/asset registers are migrated from spreadsheets or the incumbent system as part of the implementation.
Can it replace the spreadsheets we use for technician certification and equipment calibration?
That is the most common reason inspection companies adopt it. Every technician's method-level qualification, vision-exam date, practical and general exam records and on-the-job hours sit against a written practice, and each certificate carries a computed status, with 90-day expiry warning tasks, email alerts, timesheet warnings and blocked double-booking. Equipment calibration is tracked the same way — due dates on every flaw detector, thickness gauge and reference block raise warnings before they lapse. That removes the two failure modes that most often cost inspection firms a client audit.
See it on your own workflow
Free 30-minute walkthrough using your actual job types, certification matrix and client reporting formats. Affordable, accessible, fully customizable — request a demo and tailored quote.
Related: Atlantis NDT ERP · NDT inspection software · inspection management software · Digital Twin in Jacksonville · NDT reporting software.
The Jacksonville NDT services market, from the provider's side
Jacksonville combines three shipyards, a major naval station, port terminals and a rail hub — a marine-industrial market with steady military and commercial repair demand.
Ship repair examination across naval and commercial work, port and terminal equipment surveys, and the structural and rail scopes a logistics city generates. For the companies doing this work, the operational load concentrates around the shipyards on the St. Johns, the naval station at Mayport, and the port terminals — and the back office that keeps crews certified, equipment calibrated and reports moving is what decides which providers grow.
Marine and port inspection: survey-driven, class-society-shaped
Marine NDT runs on the classification societies' clock — gaugings and surveys tied to dry-dock windows that do not move for anyone's staffing problems. Inspection companies serving shipyards and ports juggle vessel projects measured in thousands of thickness readings, crane and cargo-gear examinations under statutory schedules, and clients who want the survey package in the class society's expected format. Software that captures readings against a hull grid and produces the report the surveyor will actually accept saves days per vessel, and days per vessel is what wins yard relationships.
The business side is feast-and-famine: dry-dockings cluster, then the yard goes quiet. Scheduling and certification tracking across a workforce that surges with contract technicians — each of whom must be verified before they touch class work — is where an ERP for inspection companies earns more than any single feature.
What an ERP built for NDT companies covers in Jacksonville
Survey-driven work in Jacksonville needs volume handling — thousands of readings per vessel — which is why Atlantis pairs NDT inspection software capture with the scheduling and certification machinery around it:
Certification and personnel tracking. Every technician's methods, levels, expiry dates, eye-exam currency and Written Practice records under SNT-TC-1A or CP-189 — with the audit view a client's quality department expects, ready before they ask.
Equipment and calibration management. The instrument register with calibration due dates, certificates attached, and traceability that satisfies ISO 17025-minded reviewers — so nothing leaves the shop out of date.
Work order and crew scheduling. Who is qualified, who is available, what the job needs — matched in one view, from a single technician call-out to a full turnaround mobilisation.
NDT reporting. Findings captured once — in the field or the shop, offline if needed — flowing into code-referenced report templates, so the deliverable ships while the competitor is still retyping field sheets. This is the inspection management software layer clients actually see.
Quoting, invoicing and job costing. Hours, equipment and consumables tied to each work order as they happen, so every job shows its true margin and the next bid learns from the last one.
Cloud-based, mobile in the field, and fully customizable to how your operation already works. See the NDT inspection software platform · the full business management suite · talk to us about Jacksonville.
Frequently asked questions
Does Atlantis understand how Jacksonville inspection companies operate?
The platform is built by ASNT Level III practitioners around the workflows above — certification tracking, calibration, field data capture, code-referenced reporting — rather than adapted from generic field-service software. Regional specifics like the client mix around the shipyards on the St. Johns, the naval station at Mayport, and the port terminals shape configuration, not custom development.
Can we keep our existing report formats and client requirements?
Yes — report templates, client-specific deliverables and your Written Practice structure are configuration. The system adapts to how you already serve your clients; switching software should never mean renegotiating what your clients receive.
Related: why inspection companies replace spreadsheets · NDT ERP vs generic ERP · compared with NetSuite.
NDT software in Jacksonville: a port, navy and power market
Jacksonville's inspection work starts at the water. JAXPORT runs cargo terminals at Blount Island, Dames Point and Talleyrand along the St. Johns River, and petroleum products arrive by ship to the fuel terminals that supply much of northeast Florida. Crowley is headquartered in the city, and ship repair yards along the river, including BAE Systems Jacksonville Ship Repair, handle commercial and navy vessels. Naval Station Mayport sits at the river mouth, NAS Jacksonville hosts Fleet Readiness Center Southeast for aircraft maintenance, and Naval Submarine Base Kings Bay is just over the Georgia line. Boeing has an aircraft maintenance operation at Cecil Airport. On the power side, JEA's Northside Generating Station is one of the larger plants in the region. Add fabrication shops on the Westside, structural work for a fast-growing metro, and marine work up the coast to Brunswick and Savannah.
That makes the typical Jacksonville NDT contractor part marine, part industrial. Hull thickness gauging, weld inspection on ship repair, and MT and UT for class surveys sit next to tank and piping work at terminals and power plant outages. The regulators and authorities shaping that work include the US Coast Guard, classification societies such as ABS, DNV and Lloyd's Register, Florida's Bureau of Radiation Control for radiography licensing (Florida is an NRC Agreement State), PHMSA for pipeline and terminal operators, and the Boiler Safety Program under Florida's State Fire Marshal. Hurricane season adds a scheduling problem few other markets have.
ERP for NDT companies in Jacksonville: the short answer
The Atlantis ERP solution is a fully customized ERP for NDT and inspection companies, set up and supported by Atlantis NDT, whose founder Anoop Rayavarapu is an ASNT NDT Level III. It runs quotes, jobs, technicians, equipment, reports and invoices in one system, and it includes a marine reporting mode built for vessel work. It is affordable, accessible and fully customizable, with pricing on request.
For a Jacksonville company, the practical gain is that marine and industrial jobs sit in the same system without forcing one to look like the other. A hull gauging job carries the vessel, the class society and the inspection location; a terminal job carries the tank, the WPS and the client PO. Both draw on the same technician and equipment records and both flow to the same invoicing. Each capability is its own app; see the full list on the ERP apps page. The sections below apply the most important apps to Jacksonville work.
NDT reporting software with a marine mode for Jacksonville vessel work
The NDT Reports app has a marine mode that adds a vessel cover page and photo, inspection location and dates, and merges the classification-society certificate, the inspector's Level II certificate and the calibration certificate into the PDF. For Jacksonville ship repair and class survey work, that turns the report package a surveyor expects into one document instead of a stapled stack.
The class society library includes DNV, ABS, Lloyd's Register, BV, RINA, IRS and ClassNK. Inspection photos lay out in a two-up grid. Across the 17 report types (UT, RT, MT, PT, VT, ECT, IRIS, PAUT, MFL, TOFD, PWHT, PMI, hardness, UT thickness, ferrite, holiday and coating, and computed radiography), the ones Jacksonville crews use most are likely UT thickness, with readings by direction for gauging, MT with technique and particle type for weld repairs, UT with a probe calibration table, and holiday and coating reports for tank and hull coatings. Weld or job lines record defect type and orientation, and each report closes as acceptable, not acceptable or acceptable with remarks, with references to work order, contract, drawing, WPS, procedure and standard.
Reports move through draft, in progress, review, approved and sent, with inspector, reviewer and approver signatures and a third-party or authorized inspector name and signature. The offline field app matters more here than almost anywhere: inside a double bottom or a ballast tank there is no signal, so drafts and photos are stored locally and sync later. Versioned company templates in Excel, Word, PDF or HTML carry your logo, and client Excel formats are filled by mapping fields to cells. See also Digital Twin Reporting Software.
Technician certification tracking software for marine and industrial crews
The Certificates app tracks each technician's certifications by scheme, level and method and sets status automatically: active, expiring soon (90 days), expired or revoked. Because the marine PDF merges the inspector's Level II certificate, keeping that certificate current in the system also keeps your report packages correct.
Schemes include SNT-TC-1A, CP-189, ISO 9712, PCN and CSWIP, plus other. Foreign-flag vessels and international owners calling at Jacksonville sometimes ask for ISO 9712, PCN or CSWIP-qualified inspectors, and those certificates are recorded alongside your SNT-TC-1A certifications with their own dates. Each record holds certifying body, issue, expiry and renewal dates, industry sector, OJT hours, training hours, exam results and attachments. Vision tests record near vision at Jaeger J1 or J2, far vision, colour perception, contrast, examiner, clinic and expiry.
The employee NDT profile adds radiation safety training, radiation badge number and medical fitness expiry. Daily checks create warning tasks 90 days before certification or vision test expiry, and configurable email alerts cover technician certificates, calibration certificates and company certifications such as your ISO registration. Timesheets warn if a technician logs hours without a valid certificate. The software records and reminds; your Level III and written practice decide qualification.
Calibration management software for gauges, flaw detectors and yokes
Asset Management tracks every thickness gauge, flaw detector, yoke, probe and source-related item by serial number with calibration frequency and status. Team Assignments warns when an out-of-calibration item is assigned, and the marine PDF pulls the calibration certificate in automatically, so the instrument record and the report stay in step.
Each item carries equipment type, asset tag, firmware, accessories, assigned person, condition and lifecycle: new, active, in calibration, in repair, rented out, retired or disposed. Calibration records hold provider, certificate number, standard, range, uncertainty, accredited-lab flag, result and next due date, and the certificate register stores lab accreditation number, PDF and a valid, expiring or expired status with alerts. Purchase can type vendors as OEM, dealer or calibration lab and link a purchase line to a specific serial.
Salt air and shipyard conditions are hard on equipment. The maintenance log records preventive and corrective work, cleaning, repairs, firmware updates and probe replacements with condition before and after, and the issue and return workflow records condition both ways with supervisor and manager approval. Consumables such as couplant, magnetic particles, contrast paint, penetrant and PPE carry reorder levels and a low-stock flag. Reservations prevent two jobs claiming the same gauge.
Crew dispatch and scheduling software around the St. Johns River
Team Assignments moves each job through planned, dispatched, in field, submitted and closed, with site GPS coordinates and mobilisation and demobilisation dates, and blocks double-booking of technicians and equipment serial numbers. Ship repair schedules change at short notice when a vessel's arrival slips, and the dispatch board has to follow.
A Jacksonville crew might be at Blount Island in the morning, a terminal on Talleyrand in the afternoon and a fabricator on the Westside the next day, with a call to Brunswick or Fernandina Beach in between. The availability calendar shows assigned, leave, training, sick and unavailable, and blocks overlaps. Approved Time Off feeds the same calendar. Each technician shows current assignment, utilisation percentage and next available date, in calendar, kanban and list views. When a storm closes the port, you can see every affected job and who is free to redeploy once it reopens.
The Fleet app records vehicle purpose, whether the vehicle can carry radioactive sources, transport licence number and expiry, and assignment to a project and driver with dates and mileage, which ties the radiography truck to the right job and the right person.
Procedure control for class surveys and industrial clients
The Procedures app keeps your NDT procedures in a controlled register with document number, revision, method, scope, material, applicable standard, acceptance criteria and the text or file. Approved revisions are locked and every revision keeps a snapshot, so you can show a surveyor or client exactly which revision applied.
Marine work often asks for procedures written to class society rules as well as to ASME or AWS references for industrial work, and a Jacksonville contractor may maintain both for the same method. The workflow runs draft, submitted, reviewed, approved and published, with rejected and archived states, and records who prepared, reviewed and approved each revision and when. Rejections carry a reason, and approvers get email reminders.
An AI-assisted first draft produces a starting procedure from method, material and standard, falling back to a built-in template. A Level III still reviews and approves everything before it is published. NCR and CAPA workflows can be configured during implementation for clients who expect corrective actions tracked to closure.
NDT quoting and invoicing software for Jacksonville jobs
Quotations carry job type, site, project dates and applicable codes, with NDT services flagged by method and category, a branded PDF and online acceptance and signature that converts to a sales order. Invoices then draw on the job's timesheets, equipment and consumables.
Marine work is often billed by the day or shift with standby while a tank is ventilated or a hold is cleaned, while terminal and plant work may be quoted by scope. The invoice header records the NDT project, job or PO number, site, invoice type and industry sector, with labour, equipment and consumables subtotals. Lines carry cost centre, method, equipment serial, technician, rate type and days or hours. Timesheets record work type (inspection, travel, standby, setup), billable flag and rate multiplier, so night and weekend shifts on a vessel with a tight sailing date are billed correctly. Field expenses can be re-billed to the job through Expenses.
The financial dashboard covers revenue, cost of sales, gross margin, operating expenses, EBITDA, outstanding invoices, bills and expenses across 12 months. Taxes are configured during implementation, and the open REST API links to QuickBooks, NetSuite, SAP or any system that accepts API connections, scoped per implementation.
Winning more Jacksonville work: CRM and dashboards
The CRM records service line, lead source, NDT service type, industry sector, site country, and estimated technicians and days, with a lead score from 0 to 100 grouped as hot, warm, nurture or cold. For a contractor chasing ship repair, terminal and plant work, it shows which enquiries are worth a site visit.
Leads import from CSV, AI-personalised email previews speed up follow-up, and drip sequences by service line keep marine and industrial contacts on separate tracks. The Business Cards feature turns a photographed card from a port or maritime event into a CRM lead. Dashboards show calibration due and overdue, certificates expiring and expired, and issued equipment overdue, next to the financials.
Implementing the Atlantis ERP in Jacksonville
Atlantis NDT implements remotely, scheduled around Eastern time, and works around vessel schedules so a rollout does not collide with a ship in the yard.
- Discovery. We review your marine and industrial service lines, class society clients, report formats and dispatch.
- Data load. Technicians, certificates, vision tests, instruments, calibration certificates, clients and open jobs come across from spreadsheets.
- Configuration. Marine report mode, templates, numbering, procedure register, quote and invoice layouts, alerts and integrations are set up.
- Pilot. One vessel job and one land job run end to end.
- Go live and support. The team moves over, with Atlantis on hand for changes.
Anything that is not built in is configured during implementation. The eLearning portal and the Practical NDT 3D simulator can be added for trainees, and Atlantis offers ASNT SNT-TC-1A-based NDT training.
Spreadsheets vs generic ERP vs Atlantis ERP for a Jacksonville NDT company
| Need | Spreadsheets | Generic ERP | Atlantis ERP |
|---|---|---|---|
| Marine report packages | Report plus scanned certificates stapled together | Not included | Vessel cover page, merged class, Level II and calibration certificates |
| Hull thickness gauging | Excel grids | Not included | UT thickness report with readings by direction |
| Certificate tracking | Manual dates | Not built in | Multi-scheme records with 90-day alerts |
| Calibration | Folder of PDFs | Generic assets | Records, lab accreditation, dispatch warnings |
| Dispatch when schedules slip | Phone calls | Generic calendar | Blocked double-booking and live availability |
| Invoicing shifts and standby | Manual | Standard invoicing | Timesheet-fed with work type and rate multiplier |
Affordable customizable ERP for inspection companies in Jacksonville
If your Jacksonville NDT company is juggling vessel reports, terminal jobs and plant outages across spreadsheets and email, the Atlantis ERP gives you one system built for inspection, including a proper marine reporting mode. It is affordable, accessible and fully customizable, suitable for small NDT companies and larger contractors, with pricing on request.
Bring a recent gauging or class survey report and we will show you how it runs. Book a Jacksonville ERP demo or request a quote for your Jacksonville inspection company. For terminal owners and plants, Atlantis Digital Twins maps inspection data, indications and thickness trends onto a 3D model.
Frequently asked questions
What is the best NDT software for marine inspection in Jacksonville?
Choose software that produces class-ready report packages and also runs dispatch, certificates and invoicing. The Atlantis ERP has a marine mode that merges class, Level II and calibration certificates into the report PDF.
Which classification societies are supported?
The marine library includes DNV, ABS, Lloyd's Register, BV, RINA, IRS and ClassNK.
Can technicians write reports inside tanks with no signal?
Yes. The offline field app stores drafts and photos locally and syncs when back in coverage.
Is it suitable for a small NDT company?
Yes. Switch on only the apps you need; pricing is quote on request.
Can it connect to our accounting system?
Yes. The open REST API integrates with QuickBooks, NetSuite, SAP, Maximo and other systems that accept API connections, scoped per implementation.
Does the ERP calculate corrosion rates from thickness readings?
No. The ERP records thickness readings in reports; it does not calculate corrosion rates. Thickness trends can be visualised in Atlantis Digital Twins.
How do we get started?
Ask a question about the Atlantis ERP in Jacksonville and we will arrange a demo.
Part of NDT ERP software in Florida, NDT ERP software in the USA and the wider NDT ERP software platform from Atlantis NDT.