Affordable NDT ERP in Fort Saskatchewan — Fully Customizable, All Business Apps Included

Affordable NDT ERP in Fort Saskatchewan: built for Heartland turnaround season

An affordable NDT ERP in Fort Saskatchewan has to cope with Alberta's Industrial Heartland: crews that grow for spring and fall turnarounds and shrink in between, Canadian certification schemes next to ASNT ones, radiography under federal licensing, and clients who want signed reports the day a vessel is opened. The Atlantis ERP solution runs certifications, calibration, scheduling, reports, quotes and invoices in one system configured for NDT companies. Affordable, accessible, fully customizable, quote on request.

The Heartland is more than the plants inside Fort Saskatchewan's limits. North of the river in Sturgeon County, the North West Redwater Sturgeon Refinery has been processing diluted bitumen into diesel and other products since late 2017, as the first new Canadian refinery in decades, with the Province of Alberta holding half of it. The Alberta Carbon Trunk Line begins in this area, taking captured CO2 away for storage. Toward Edmonton, Air Products is building its net-zero hydrogen energy complex, with construction scheduled to run to 2027. Add the upgraders, petrochemical plants, fractionators, caverns and fertiliser plants already in the region, and an inspection company based here can stay busy without leaving the Capital Region, as long as its office can keep up with the crew.

That is where most growing Heartland NDT companies struggle. Technique isn't the problem. The problem is the admin load that comes with every extra technician, instrument and client. This section explains how the Atlantis ERP handles that load, using only the software's actual features.

Why Heartland NDT companies outgrow spreadsheets during turnaround season

Spreadsheets hold up in a quiet month and break during a turnaround, when headcount climbs, instruments are spread over several sites and every client wants daily reporting. The Atlantis ERP keeps people, equipment, jobs and reports in one system, so peak workload doesn't also mean peak admin errors.

A Heartland turnaround pulls in extra technicians, some of them contract hands from elsewhere in Canada or across the border, each with certificates that need checking before they go through a gate. It spreads your UT, PAUT and RT equipment across multiple units and sometimes multiple owners. It means daily reports, daily timesheets and, for many owner-user clients, strict document requirements tied to their pressure equipment programmes. When all of that sits in separate spreadsheets, the owner or the QA manager ends up reconciling them late at night.

The Atlantis ERP comes set up for NDT work, which is what keeps it affordable: you're not paying consultants to build certification tracking, calibration control or method-specific reports from scratch. Start with the apps that hurt most, usually certificates and scheduling, and add quoting, invoicing and CRM later. It runs in a browser and on phones and tablets, so a small office doesn't need its own IT. Atlantis NDT sets up and supports the system directly, and founder Anoop Rayavarapu is an ASNT NDT Level III. If you want to see it against your own turnaround plan, ask for a Fort Saskatchewan demo.

Technician certification tracking software for CGSB, ASNT and CEDO certificates

Heartland crews hold certificates from more than one system, and certification tracking software has to handle all of them without splitting technicians into separate lists. The Atlantis ERP records each certification with its scheme, level, method, certifying body, issue, expiry and renewal dates, industry sector, OJT and training hours, exam results and attachments, and works out status automatically.

Canadian NDT personnel certification through Natural Resources Canada follows CAN/CGSB-48.9712, the Canadian adoption of ISO 9712, so those certificates sit under the ISO 9712 scheme. Technicians who came from US work often also hold SNT-TC-1A or CP-189 employer certification, and some carry PCN or CSWIP. Other credentials clients check at the gate, such as a CNSC certified exposure device operator certificate for radiographers, can be recorded under the other scheme with their own expiry, so they get the same warnings. Certificate templates per scheme hold validity in months, whether a vision test or exam is needed, and minimum OJT and training hours.

Status shows as active, expiring soon (90 days), expired or revoked, with menus for Expiring Soon and Expired. Warning tasks are created 90 days before a certificate or vision test expires, and daily email alerts go to the people you choose, with configurable look-ahead days and resend interval. Vision tests record near vision to Jaeger J1 or J2, far vision, colour perception, contrast, examiner, clinic and file. Exam sheets hold general, specific and practical scores against a passing score (70% by default).

The employee NDT profile shows highest level, methods certified, radiation safety training, radiation badge number and medical fitness expiry. Timesheets flag any hours booked by someone whose certificate isn't valid. See the certificates app.

Radiography crews, sources and vehicles under Canadian rules

Industrial radiography in Alberta is licensed federally by the CNSC, and moving sources by road falls under Transportation of Dangerous Goods rules. The Atlantis ERP doesn't hold your licence, but it keeps the people, equipment and vehicle records a radiography operation depends on, with licence-specific details configured during implementation.

For people, the employee NDT profile holds radiation safety training, radiation badge number and medical fitness expiry next to the RT certification, and any operator certificate recorded under the other scheme is tracked with 90-day warnings. For equipment, source-related items are tracked by serial number with an assigned person, condition, lifecycle state and inbound and outbound movements. Issue and return go through supervisor and manager approval, with condition recorded both ways, and reservations stop two crews planning on the same item.

The Fleet app records whether each vehicle can carry radioactive sources, its transport licence number and expiry, and its assignment to a project and driver with dates and mileage. For a crew heading to a night-shift RT scope at an upgrader, the qualified radiographer, assistant, source-related equipment and licensed vehicle can all be on one team assignment, and the system blocks double-booking of any of them.

RT reports capture source, technique, IQI type and placement, and computed radiography has its own report type for crews that have moved to CR. See the fleet app.

Calibration management software for an instrument pool spread across the Heartland

During a turnaround, instruments move between sites and technicians several times a week, and calibration management software has to keep up. The Atlantis ERP tracks every instrument, probe and source-related item by serial number with calibration frequency and status, and warns the scheduler if an out-of-calibration item is put on a job.

Calibration records hold provider, certificate number, standard, range, uncertainty, accredited-lab flag, result (pass, fail or conditional) and next due date. The certificate register adds the lab's accreditation number, the PDF and a valid, expiring or expired status with alerts. Purchasing can mark vendors as OEM, dealer or calibration lab, record their accreditation number and expiry, and link a recalibration or repair order to the specific equipment serial.

Every item has an asset tag, firmware version, accessories list, condition and lifecycle state (new, active, in calibration, in repair, rented out, retired or disposed). If you rent instruments to other contractors during peak season, rental rates can be recorded against the item. The maintenance log covers preventive, corrective, repair, cleaning, firmware update and probe replacement, with condition before and after. Alberta winters are hard on cables, batteries and screens, and a maintenance history makes it easier to see which units keep coming back.

Consumables such as couplant (including cold-weather types), penetrant, developer, particle bath and PPE are tracked with reorder levels, a low-stock flag and a movement ledger, so a turnaround doesn't run out of supplies halfway through. See the asset management app and inventory app.

Crew dispatch and scheduling software for inductions, nights and short-notice scope

Heartland scheduling revolves around site inductions, day and night shifts, and scope that grows once vessels are opened. In the Atlantis ERP each job is a team assignment moving through planned, dispatched, in field, submitted and closed, and double-booking of technicians or equipment serial numbers is blocked.

The technician availability calendar records assigned, leave, training, sick and unavailable time and blocks overlaps. Time off requests feed it directly. Put site orientation days on the calendar as training, and the scheduler can see who is already cleared for which owner's site. Projects carry safety induction and work permit fields, so induction status sits on the job rather than in someone's memory.

Assignments hold site GPS coordinates and mobilisation and demobilisation dates, which helps when a crew is split across a Scotford unit, a fractionation plant and a Redwater-area job in the same week. Technician status, current assignment, utilisation percentage and next available date show in calendar, kanban and list views. When a client adds scope on day three, the coordinator can find a qualified, available, inducted technician with a calibrated instrument without phoning around.

Timesheets record inspection, travel, standby and setup separately, by method, site, client and equipment serial, with a billable flag, rate multiplier and approval. On turnarounds, where standby and waiting on permits add up, that record is what gets standby billed instead of absorbed. See the team assignments app.

NDT reporting software for owner-user clients who want reports the same day

Owner-user clients in the Heartland want signed, reviewed reports quickly, often before a vessel is closed. The Atlantis ERP offers 17 report types, each with its own numbering, moving through draft, in progress, review, approved and sent with inspector, reviewer and approver signatures, and an authorised or third-party inspector's name and signature where required.

Report types cover UT, RT, MT, PT, VT, ECT, IRIS, PAUT, MFL, TOFD, PWHT, PMI, hardness, UT thickness, ferrite, holiday/coating and computed radiography. Method-specific fields include a probe calibration table for UT, source and IQI for RT, particle type for MT, developer for PT, focal laws for PAUT, scan mode for MFL, and thickness readings by direction. Weld and job lines carry defect type and orientation, and the result is acceptable, not acceptable or acceptable with remarks. Reports reference work order, request, WPS, contract, drawing numbers, procedure and standard, which is how an owner's integrity group links your findings to their equipment records.

The offline field app works inside vessels, in pipe racks with poor coverage and at remote wellsite-style facilities. It saves drafts and photos locally, captures signatures on screen, previews the PDF and syncs later. Versioned templates in Excel, Word, PDF or HTML carry your logo and layout, and client Excel forms can be filled automatically by mapping fields to cells.

For owners who want findings on a 3D model with thickness and remaining-life trends, Atlantis Digital Twins covers that. Reporting is also sold as Digital Twin Reporting Software.

Procedures under revision control for Alberta owner-user programmes

Owner-user clients generally want to know that your NDT procedures are controlled and that the approved revision was the one used. The Atlantis ERP keeps a procedure register with full revision history, a snapshot of every revision and locked approved revisions, plus dated prepared-by, reviewed-by and approved-by records.

Each procedure holds document number, revision, method, scope, material, applicable standard (for example ASME Section V, or a CSA standard your client specifies), acceptance criteria and body text or an attached file. The workflow runs draft, submitted, reviewed, approved and published, with rejected (a reason is required) and archived states. Approvers get email notifications and reminders.

When a new owner hands you their specification, the ERP can produce an AI-assisted first draft of a procedure, with a built-in template as fallback, and your Level III reviews and approves it. NCR and CAPA workflows can be configured during implementation, so a client's non-conformance leads to a documented corrective action and, where needed, a new procedure revision. Surveys can be used for technician competency questionnaires and client feedback after a turnaround. See the procedures app.

Quoting, invoicing and expenses in Canadian dollars

A Heartland NDT company invoices in Canadian dollars, charges GST and often has to handle per diems and travel for crews brought in from out of town. The Atlantis ERP's quoting, timesheet, expense and invoicing apps are connected, and Canadian tax and currency settings are configured during implementation.

Quotations carry job type, site, project dates and applicable codes, with NDT service products flagged by method and category, a global discount and a branded PDF. Once accepted and signed online, a quotation becomes a sales order and a project holding the client PO, contract, methods, scope, acceptance criteria, assigned equipment and technicians, and induction and permit fields.

Invoices carry the NDT project, job or PO number, site, invoice type and industry sector, with labour, equipment and consumables subtotalled separately. Lines can show cost centre, method, equipment serial, technician, rate type and days or hours, which fits owners who check contractor invoices line by line against their work orders. Per diems, accommodation and travel go through the Expenses app and are re-billed to the job. The financial dashboard shows revenue, cost of sales, gross margin, operating expenses, EBITDA, outstanding invoices, bills and expenses across 12 months, which helps you see whether the turnaround actually paid. See the invoicing and expenses apps.

Spreadsheets vs generic ERP vs Atlantis ERP for a Heartland inspection company

Integrations, CRM and getting started in Fort Saskatchewan

The Atlantis ERP has an open REST API and integrates with SAP, Maximo, NetSuite, QuickBooks or any system that accepts API connections, with scope agreed during implementation. That lets a small Fort Saskatchewan company keep its accounting package while the ERP runs operations, or lets a larger contractor send approved report data into an owner's maintenance system. Field devices have their own endpoints for assigned jobs, issued equipment, report submission and sync.

The CRM tracks service line, lead source, NDT service type, industry sector, site country and estimated technicians and days, and scores leads 0 to 100. Contacts met at regional industry events can be captured with the business card app and turned into leads in one click. Leads can be imported from CSV and put into drip email sequences by service line. Dashboards show calibration due and overdue, certificates expiring or expired, and equipment overdue for return.

Implementation usually starts before a turnaround season, with certificates and equipment loaded first, then team assignments and the offline app for one crew, then quotations and invoicing. If you run internal SNT-TC-1A-based training, the eLearning app and the Practical NDT simulator can support it. Request a written implementation scope for your Heartland operation.

Frequently asked questions

Is the Atlantis ERP an affordable NDT ERP for a small Fort Saskatchewan company?

Yes. It comes set up for NDT work, you can start with only the apps you need, and it runs in a browser and on tablets. Pricing is quote on request.

Can it record CAN/CGSB-48.9712 certifications from NRCan or CWB Group?

Yes. They are recorded under the ISO 9712 scheme, since CAN/CGSB-48.9712 is the Canadian adoption of ISO 9712, with level, method, certifying body and expiry, alongside any ASNT, PCN or CSWIP certificates.

Does it handle Canadian dollars and GST?

Yes. Currency and tax settings for Alberta are configured during implementation.

Will the offline app work inside vessels and in poor coverage areas?

Yes. It stores drafts and photos on the device, takes signatures and syncs when a connection is available.

Can it track radiography vehicles and operator certificates?

Yes. The Fleet app records source-carrying capability and transport licence expiry. Operator certificates are tracked as certifications with 90-day warnings.

What NDT training does Atlantis offer?

Atlantis offers ASNT SNT-TC-1A-based NDT training only. The ERP records CGSB and other scheme certificates, whoever issued them.

How do we request a quote?

Request a Fort Saskatchewan quote with your headcount, methods and main owners.