Training records
When training and OJT records still live on paper
Paper training records fail when a Level III must prove a technician met the training and experience your written practice requires, and the evidence is spread across sign-in sheets, logbooks and emails. Keep course completions and quiz results in a learning portal, and OJT hours, training hours and exam scores on each certification record.
Every technician, every method and the vision record on one grid, coloured by expiry. Select a cell to see what happens next.
- Needs action: J. Patel (Level II), RT: expiring soon; K. Osei (Level I), Vision: expiring soon; D. Chen (Level II), UT: expired; M. Rossi (Trainee), Vision: expired.
- Expired methods are flagged wherever that technician is booked; expiring ones send a reminder to the technician and the Level III.
Panels in the preview: Certifications, Calibration, Reports, Jobs, Sales & cash. Names and statuses are sample data.
Why training evidence is so hard to produce
Under an employer-based scheme such as SNT-TC-1A, your written practice sets the training and experience a technician needs before certification at each level, and your company has to be able to show it. In many inspection firms that showing depends on paper: classroom sign-in sheets in a box file, OJT hours in a trainee's logbook countersigned when someone remembers, quiz papers marked by hand and a Level III's own notes on who sat which practical.
The records are usually honest. They are just hard to add up. A trainee rotating between shutdowns accumulates hours under several supervisors at several sites, some written down and some not. A refresher held on a wet afternoon in the workshop never makes it into the file. When the trainee is ready for examination, or an auditor samples a Level II's qualification, someone has to reconstruct the history from fragments and hope the arithmetic holds.
Field schedules make classroom training fragile as well. Sessions are cancelled because half the crew is mobilised, new hires wait for a trainer to be free, and practice on real specimens competes with paying work for the same calibration blocks and flawed samples.
Logbooks in lockers
OJT hours are recorded in personal notebooks that travel with the trainee and occasionally go missing.
Sign-in sheets as proof
The only evidence a course happened is a signed sheet in a box file, with no record of what was covered or assessed.
Hand-marked quizzes
Question papers are photocopied and marked manually, so results are slow and rarely kept in a usable form.
Reconstruction before exams
Before a trainee is examined, the Level III spends hours adding up experience from scattered records.
Practice crowded out
Trainees get little scanning practice because specimens and instruments are committed to client work.
What paper training records put at risk
Qualification you cannot evidence
If training and experience cannot be shown against the written practice, an auditor can question the certification itself, not only the paperwork.
Slower progression
Trainees wait longer for examination because nobody can confirm quickly that they have met the requirements.
Level III time lost
Your most qualified person spends evenings on arithmetic and filing instead of teaching and examining.
Records that leave with people
When a supervisor or trainee moves on, the notebooks and local files that held the evidence often go too.
Put the learning and the hours on the technician record
The eLearning app gives you a course portal organised into Level I, Level II and Level III sections, with video lessons played from your OneDrive or SharePoint library under download protection, quizzes that can import question banks from Word, completion certificates and a dashboard for each learner. Admins create accounts and revoke access when someone leaves. Each enrolled learner also gets a section that opens Practical NDT, with UT, PAUT, RT, MT, PT, VT, ET and TOFD scenarios on virtual welds, pipes, vessels and castings.
Formal qualification evidence lives in the Certificates app. Each certification records OJT hours, training hours and whether the exam was passed, and exam sheets hold general, specific and practical scores against a passing score set to your written practice. Certificate templates can hold the minimum OJT and training hours for each scheme, so the Level III can see from the employee record where each trainee stands. How course completions feed training hours is agreed during implementation.
Two boundaries matter. A course completion certificate is not NDT certification; certification remains the employer's decision under the written practice, with Level III oversight. And practice in a simulator builds familiarity, but it is neither the on-the-job experience a scheme requires nor a substitute for the practical examination on real parts.
Mirror the written practice
Agree course sections, completion rules and the minimum hours for each scheme so the system reflects your document.
Bring existing material in
Connect the video library and import Word question banks rather than building courses from nothing.
Enrol and practise
Invite trainees to their level's course and switch on Practical NDT access so practice sits between modules.
Record hours as they accrue
Supervisors confirm OJT and training hours on the certification record instead of in a personal logbook.
Examine with the evidence ready
Before examination, the Level III reviews hours, quiz results and exam sheets in one place, then decides.
Before and after
| Without a system | With Atlantis NDT |
|---|---|
| OJT hours in a personal logbook. | OJT and training hours recorded on the certification record. |
| Classroom attendance proved by a sign-in sheet. | Course progress and completion kept for each learner in the portal. |
| Question papers photocopied and hand-marked. | Quizzes built from imported question banks, with results stored. |
| Practice limited by spare specimens. | Simulator scenarios between lessons, alongside practicals on real parts. |
The modules doing the work
Each module is part of the same platform, so a certification, an instrument, a job and a report are linked records rather than files in different places.
- eLearning
Level-structured course portal with video lessons, imported quizzes, completion certificates and Practical NDT access.
- Certificates
OJT hours, training hours and exam sheets with general, specific and practical scores on each certification.
- Surveys
Competency questionnaires and new-hire baseline checks that help the Level III decide what extra training is needed.
- Team Assignments
Training weeks recorded on the availability calendar, so trainees are not dispatched by mistake.
Questions owners ask
How should an NDT company record OJT hours for SNT-TC-1A?
Against the technician's certification for the relevant method, confirmed by a supervisor as the hours accrue rather than reconstructed later. Your written practice defines what counts and who may confirm it; the system records it consistently.
Does completing an eLearning course certify a technician?
No. A completion certificate shows a course was finished. Certification is the employer's decision under its written practice, based on training, experience and examination, with Level III oversight.
Do Practical NDT simulator sessions count as experience?
They should not be treated as on-the-job experience. Simulator practice is training and familiarisation, and whether any of it counts toward training hours is for your written practice to define.
Can we use our existing training videos and question banks?
Yes. Videos play from OneDrive or SharePoint with download protection, and Word question banks can be imported into quizzes for your Level III to review.
Can we sell courses to outside learners?
Yes. Online course sales are supported through the portal, while internal courses stay private. A demo is on request.
See it on your own records
Bring a sample of your certifications, equipment list or reports and we will show the workflow configured to how your company runs. Demo on request.
Speak to an ASNT NDT Level III
Discuss your inspection requirements with Atlantis NDT. Include the asset, method, location and documents you need reviewed.
Ask about NDT training and practical arrangements
Tell us the methods and levels you need, how many technicians and where they work. We reply within one business day with the delivery options that fit, how the practical at your facility would work, and what your written practice requires.
Request a quote / enrol · Employer-sponsored training · info@atlantisndt.com