HR Payroll for Geotechnical Engineering — Atlantis NDT Inspection Software

Certification-linked scheduling and field timesheets for multi-site inspection crews

Overview

Odoo HR & Payroll configured for NDT firms manages the field-workforce specifics that generic HR systems don't: scheduling that respects certification currency and method qualification (integrated with Certification Tracking), per-diem and mobilization allowance calculation for remote/offshore assignments, multi-country payroll for firms operating US, Middle East, and India entities under different labor law regimes, and field timesheet capture that ties directly to project work orders for job-costing accuracy. Shift and rotation scheduling supports the reality of turnaround/shutdown work — 12-hour shifts, night crews, 14/21-day offshore rotations — with fatigue-management rule flags (max consecutive hours, mandatory rest periods) configurable per client or regulatory requirement. Expense management handles mobilization costs (flights, lodging, per-diem) with approval workflows and direct posting to the relevant project's analytic account for accurate job costing. Leave management accounts for technicians frequently mobilized away from home base, with visibility into who's deployable versus on leave or in a rest-rotation window. Payroll runs support multiple pay structures common in the industry — day rate, method premium pay (PAUT premium over conventional UT), hazard/offshore allowance, and overtime rules specific to each jurisdiction.

Why inspection and testing businesses run it differently

Crew scheduling here isn't just calendar management — it's gated by the Certification Tracking cross-check, so a scheduler physically cannot roster a technician onto a PAUT shift if that certification has lapsed, closing the loop between HR/payroll and quality compliance. Offshore and remote turnaround rotations (common for refinery/petrochem shutdowns and marine work) need rest-period and fatigue-rule enforcement that generic retail/office scheduling tools don't model, and per-diem/mobilization allowance calculation needs to route straight into project job-costing so a bid's labor-cost assumptions can be checked against actuals after the job.

Capabilities

How the workflow runs

When a project manager builds a crew for an upcoming mobilization, the scheduling view only surfaces technicians who are certification-current for the required method and level, and not currently in a mandatory rest window from a prior rotation. Once scheduled, technicians log field hours via mobile timesheet against the specific work order, which flows to both Payroll (for wage calculation including any method premium or offshore allowance) and Accounting (for job costing). Expense claims for travel, lodging, and per-diem are submitted with receipts, approved by the project manager, and posted directly to the project's analytic account. Payroll runs process each entity's pay cycle under its own jurisdiction's rules (overtime thresholds, statutory deductions, offshore allowance tax treatment), with consolidated labor-cost reporting rolling up to group finance for margin analysis per project.

Standards and compliance covered

Integrations

Measured impact

Certification-gated scheduling has eliminated scheduling errors that previously required last-minute crew substitutions at mobilization — one operation reported these dropping from roughly monthly occurrences to zero over a year. Field timesheet-to-work-order linkage cut payroll processing and job-cost reconciliation time by an estimated 60%, since labor costs post automatically instead of via manual timesheet re-entry. Fatigue-rule enforcement on offshore rotations has reduced rest-period violations flagged in client HSE audits to zero on monitored contracts.

Frequently Asked Questions

Can the scheduler accidentally roster someone whose PAUT certification expired last week?

No. The scheduling view is filtered live against Certification Tracking status, so lapsed-certification technicians simply don't appear as eligible for that method's assignment.

How does payroll handle a technician working across a US entity and a Middle East entity within the same year?

Each entity runs payroll under its own jurisdiction's rules and statutory requirements; the system keeps records separate per entity while giving group finance a consolidated cost view for reporting.

Does the system track offshore rotation rest periods automatically?

Yes. Rotation and fatigue rules — max consecutive working days/hours, mandatory rest windows — are configurable and enforced at the scheduling stage, flagging any assignment that would violate them.

Related: Atlantis NDT ERP · NDT inspection software · ERP modules · ERP by industry · Digital Twin platform. Request a demo and tailored quote.

Built for any business that runs on operations

Most companies do not fail at their craft. They lose time, margin and goodwill in the gaps between the tools they use to run the place — a quoting spreadsheet that does not talk to the job sheet, a job sheet that does not reach accounts, and a compliance folder nobody can search when a client asks. Atlantis closes those gaps by putting the whole operation on one platform, so information is entered once and everything downstream stays in step.

What you can run on it

  • Sales and CRM — leads, quotes, follow-ups and the pipeline that tells you what next month looks like.
  • Projects and job costing — plan the work, track the hours and materials against it, and see the margin while the job is still live rather than at final account.
  • Field and service teams — dispatch, schedules, mobile capture that works with no signal, and sign-off from site.
  • Inventory and purchasing — stock, suppliers, reorder points and goods receipt, joined to the jobs that consume them.
  • People — records, qualifications and licences with renewal reminders, timesheets, leave and payroll.
  • Quality and documents — procedures and forms under revision control, with the audit trail an inspection or accreditation body actually asks for.
  • Accounts — invoicing, expenses, multi-currency and the reporting your accountant stops chasing you for.

Affordable, accessible, fully customizable — and we mean each word

Affordable because the whole suite is included rather than sold to you a module at a time, and because implementation is done by people who have run operations rather than by a chain of subcontractors. Accessible because it runs in a browser and on a phone, works for a small team on day one, and does not need a specialist on staff to keep it alive. Fully customizable because your process is the thing that makes you competitive — the software should bend to it, not the other way round.

Industries we configure for

Service businesses and contractors, manufacturing and fabrication, trading and distribution, laboratories and testing houses, engineering consultancies, construction and facilities, and asset owners across energy, marine, aerospace and infrastructure. Inspection and testing is where we started, and it remains the sector we go deepest in — but the platform underneath is general-purpose, and most of what it does has nothing to do with inspection at all.

What happens when you get in touch

A short conversation, not a sales sequence. We ask how the business runs today and where it hurts, show you the platform doing that work, and send a written quote shaped to your region, your team size and the scope you actually need. No obligation, nothing to install first, and no pressure to decide on the call. Reach out and tell us what you are trying to fix.

Related: business management platform · inspection management software · choosing the right category of software · modules · by industry · asset integrity platform. Book a free consultation.