Inspection Management Software for Rodeo
Rodeo is a single-plant town on San Pablo Bay. Phillips 66's Rodeo Renewable Energy Complex — the former San Francisco Refinery — ceased crude processing entirely in 2024 and now runs roughly 50,000 b/d, about 800 million gallons a year, of renewable diesel and sustainable aviation fuel made from used cooking oil, tallow, greases and vegetable oils through purpose-built pretreatment units. Its marine terminal and wharf take feedstock by ship and barge. Immediately west in Crockett, the C&H Sugar refinery still processes raw cane. Inspection scope here is unusual for California: hydrotreater and pretreat circuits handling corrosive bio-feedstocks and chloride carryover rather than sour crude service.
Rodeo is a single-plant town on San Pablo Bay. An NDT ERP serving this market has to carry the evidence those operators audit against — Cal/OSHA Process Safety Management for Refineries (8 CCR §5189.1), Contra Costa County Industrial Safety Ordinance, API 510 / 570 / 653, ASME B31.3 and Section VIII Div 1 — with technician certification, equipment calibration and inspection records tied to the job that used them.
Phillips 66's Rodeo Renewable Energy Complex — the former San Francisco Refinery — ceased crude processing entirely in 2024 and now runs roughly 50,000 b/d, about 800 million gallons a year, of renewable diesel and sustainable aviation fuel made from used cooking oil, tallow, greases and vegetable oils through purpose-built pretreatment units. Its marine terminal and wharf take feedstock by ship and barge. Immediately west in Crockett, the C&H Sugar refinery still processes raw cane. Inspection scope here is unusual for California: hydrotreater and pretreat circuits handling corrosive bio-feedstocks and chloride carryover rather than sour crude service. Operators including Phillips 66 Rodeo Renewable Energy Complex, Phillips 66 Rodeo marine terminal and wharf, C&H Sugar Company refinery, Crockett set the pre-qualification bar their contractors inherit. The system of record for that evidence is the ERP, not a spreadsheet a technician maintains between jobs.
Source: Per-city industrial and compliance research file; ASNT SNT-TC-1A employer certification framework
| Factor | What applies | Why it matters |
|---|---|---|
| Sectors served | Renewable fuels and sustainable aviation fuel production, Bio-feedstock pretreatment, Marine terminals on San Pablo Bay, Bulk liquid storage and pipelines, Sugar refining (adjacent Crockett) | Sets which methods, report formats and codes the system must handle |
| Codes audited against | Cal/OSHA Process Safety Management for Refineries (8 CCR §5189.1), Contra Costa County Industrial Safety Ordinance, API 510 / 570 / 653, ASME B31.3 and Section VIII Div 1, NBIC NB-23, 33 CFR 154 marine transfer operations | Each demands retrievable evidence, not a claim of compliance |
| What must be retrievable on demand | Technician certification currency · equipment calibration status · the report against the asset that generated it | These three are what an auditor asks for first |
| Deployment | Cloud or on-premise · configured to the codes above · offline field capture | Field crews lose connectivity; the record cannot depend on it |
What must an NDT ERP track for inspection firms in Rodeo?
Evidence against Cal/OSHA Process Safety Management for Refineries (8 CCR §5189.1), Contra Costa County Industrial Safety Ordinance, API 510 / 570 / 653, ASME B31.3 and Section VIII Div 1, NBIC NB-23. That means each technician's certification currency by method and level, each instrument's calibration status on the day it was used, and every inspection report bound to the asset and the job that produced it. An auditor asks for those three before anything else.
Can an inspection company in Rodeo run this alongside its existing accounting?
Yes. The ERP owns operations — jobs, technicians, equipment, reports — and pushes finished invoices to the accounting system, which keeps the chart of accounts, tax and reconciliation. For US firms that usually means QuickBooks; the split is documented in the QuickBooks integration guide rather than forcing a migration nobody asked for.
Does it work offline for field crews in Rodeo?
Yes. Field capture runs offline and syncs when the device reconnects, because turnaround decks, tank interiors and remote sites have no usable signal and a record that depends on connectivity is a record that gets rewritten from memory hours later. Offline capture is the difference between a contemporaneous record and a reconstruction.
How long does implementation take for a firm in Rodeo?
The configuration follows the codes and workflows above rather than a fixed template, so the timeline is set by how much existing data has to be migrated and cleaned — certification records and calibration history are the two that consume the time. Firms usually run the first job cycle in parallel before cutting over.
What happens to inspection records if a technician leaves?
They stay with the asset and the job, which is the point. Employer-based certification ends when the holder leaves, but the reports they signed remain part of the asset's inspection history and are still auditable. A system that stores records per technician rather than per asset loses that history on every departure.
Related: the NDT ERP overview, personnel certification tracking, equipment calibration tracking, QuickBooks integration and the RFP requirements checklist. Firms preparing for an audit should also read the NDT programme gap assessment.