Accounting for NDT Inspection Companies in Riyadh — Atlantis NDT Inspection Software

NDT invoicing from approved timesheets, with labour, equipment and consumables split out

Overview

Invoicing in the Atlantis NDT ERP is set up around how inspection companies actually bill. The invoice header carries the NDT project, job or PO number, site, invoice type and industry sector, and shows separate subtotals for labour, equipment and consumables so the client can see what they are paying for. Each invoice line can carry a cost centre, NDT method, equipment serial, technician, rate type and days or hours. Approved timesheet hours, with their billable flag and rate multiplier, feed billing directly, so standby, travel and overtime are not lost between the field and the office. A custom invoice layout presents all of this cleanly. Cost centres let you see where revenue and costs sit. A financial dashboard shows revenue, cost of sales, gross margin, operating expenses, EBITDA, outstanding invoices, bills and expenses, with a 12-month view. Payments, payment reminders and taxes are part of the standard accounting setup, with taxes configured for your country during implementation. Multi-currency and multi-company needs are also configured during implementation.

Why inspection and testing businesses run it differently

NDT billing is detailed: day rates by level, standby hours, travel days, equipment hire by serial and consumables by job. When those details live on paper timesheets and spreadsheets, hours go unbilled and clients query invoices. Here each invoice line can name the technician, method and equipment serial, and the hours come from approved timesheets that already carry work type (inspection, travel, standby, setup) and a rate multiplier. The client sees a clear breakdown, and your finance team does not have to rebuild it by hand.

Capabilities

• Invoice header with NDT project, job or PO number, site, invoice type and industry sector
• Subtotals for labour, equipment and consumables
• Invoice lines with cost centre, method, equipment serial, technician, rate type and days or hours
• Billable timesheet hours with rate multiplier feeding billing
• Custom invoice layout
• Financial dashboard: revenue, cost of sales, gross margin, operating expenses, EBITDA, outstanding invoices, bills, expenses, 12-month view
• Payments and payment reminders
• Taxes, multi-currency and multi-company configured during implementation

How the workflow runs

Technicians log time against the project with work type, method, site and equipment serial, and supervisors approve it. At the billing point, finance draws the approved billable hours onto the invoice, adds equipment and consumables, and checks the labour, equipment and consumables subtotals. The invoice goes out in your custom layout with the client's PO number on the header. Payments are recorded as they arrive, and reminders go out on overdue invoices. The financial dashboard shows the 12-month picture of revenue, margin and outstanding amounts.

Standards and compliance covered

• Client PO and job number shown on every invoice
• Country taxes configured during implementation (no certified e-invoicing claims)
• Timesheet approval before hours are billed
• Cost centre reporting for management accounts
• ISO 9001:2015 contract and billing records

Integrations

• Open REST API — SAP, Maximo, NetSuite and any other system that accepts API connections
• Timesheets (billable hours and rate multiplier)
• Project (NDT project and client PO)
• Quotations (accepted quote and sales order)
• Asset Management and Inventory (equipment and consumables)
• Expenses (field costs re-billed to jobs)
• Dashboards (financial dashboard)

Measured impact

Standby, travel and overtime hours reach the invoice because they are approved in the system rather than copied from paper. Clients get invoices that show labour, equipment and consumables separately, which tends to mean fewer queries and faster approval. Management sees margin and outstanding invoices on one dashboard instead of waiting for a month-end spreadsheet.

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