Inspection Management Software for Sinclair
Sinclair is a company town of roughly 400 people built around the refinery that renamed it from Parco. HF Sinclair's Sinclair refinery runs 94,000 b/cd of Canadian and domestic sweet and sour crude, making it one of the largest in the Rockies, and carries a co-located 10,000 b/d renewable diesel unit with approved LCFS pathways in California and British Columbia. The plant employs more than 500 people, and Union Pacific's Overland Route main line and Interstate 80 run past the tank farm. Immediately south, Anschutz's Power Company of Wyoming is building the Chokecherry and Sierra Madre wind project toward 3,000 MW of nameplate capacity across 320,000 acres in Carbon County.
Sinclair is a company town of roughly 400 people built around the refinery that renamed it from Parco. An NDT ERP serving this market has to carry the evidence those operators audit against — API 510 / 570 / 653, OSHA PSM 29 CFR 1910.119, ASME BPVC Section VIII and Section V, NBIC NB-23 — with technician certification, equipment calibration and inspection records tied to the job that used them.
HF Sinclair's Sinclair refinery runs 94,000 b/cd of Canadian and domestic sweet and sour crude, making it one of the largest in the Rockies, and carries a co-located 10,000 b/d renewable diesel unit with approved LCFS pathways in California and British Columbia. The plant employs more than 500 people, and Union Pacific's Overland Route main line and Interstate 80 run past the tank farm. Immediately south, Anschutz's Power Company of Wyoming is building the Chokecherry and Sierra Madre wind project toward 3,000 MW of nameplate capacity across 320,000 acres in Carbon County. Operators including HF Sinclair Sinclair (Parco) Refinery, HF Sinclair Sinclair renewable diesel unit, Power Company of Wyoming Chokecherry and Sierra Madre Wind Energy Project set the pre-qualification bar their contractors inherit. The system of record for that evidence is the ERP, not a spreadsheet a technician maintains between jobs.
Source: Per-city industrial and compliance research file; ASNT SNT-TC-1A employer certification framework
| Factor | What applies | Why it matters |
|---|---|---|
| Sectors served | Refining, Pipeline, Power Generation, Rail | Sets which methods, report formats and codes the system must handle |
| Codes audited against | API 510 / 570 / 653, OSHA PSM 29 CFR 1910.119, ASME BPVC Section VIII and Section V, NBIC NB-23, 49 CFR 195, ASNT SNT-TC-1A | Each demands retrievable evidence, not a claim of compliance |
| What must be retrievable on demand | Technician certification currency · equipment calibration status · the report against the asset that generated it | These three are what an auditor asks for first |
| Deployment | Cloud or on-premise · configured to the codes above · offline field capture | Field crews lose connectivity; the record cannot depend on it |
What must an NDT ERP track for inspection firms in Sinclair?
Evidence against API 510 / 570 / 653, OSHA PSM 29 CFR 1910.119, ASME BPVC Section VIII and Section V, NBIC NB-23, 49 CFR 195. That means each technician's certification currency by method and level, each instrument's calibration status on the day it was used, and every inspection report bound to the asset and the job that produced it. An auditor asks for those three before anything else.
Can an inspection company in Sinclair run this alongside its existing accounting?
Yes. The ERP owns operations — jobs, technicians, equipment, reports — and pushes finished invoices to the accounting system, which keeps the chart of accounts, tax and reconciliation. For US firms that usually means QuickBooks; the split is documented in the QuickBooks integration guide rather than forcing a migration nobody asked for.
Does it work offline for field crews in Sinclair?
Yes. Field capture runs offline and syncs when the device reconnects, because turnaround decks, tank interiors and remote sites have no usable signal and a record that depends on connectivity is a record that gets rewritten from memory hours later. Offline capture is the difference between a contemporaneous record and a reconstruction.
How long does implementation take for a firm in Sinclair?
The configuration follows the codes and workflows above rather than a fixed template, so the timeline is set by how much existing data has to be migrated and cleaned — certification records and calibration history are the two that consume the time. Firms usually run the first job cycle in parallel before cutting over.
What happens to inspection records if a technician leaves?
They stay with the asset and the job, which is the point. Employer-based certification ends when the holder leaves, but the reports they signed remain part of the asset's inspection history and are still auditable. A system that stores records per technician rather than per asset loses that history on every departure.
Related: the NDT ERP overview, personnel certification tracking, equipment calibration tracking, QuickBooks integration and the RFP requirements checklist. Firms preparing for an audit should also read the NDT programme gap assessment.
Speak to an ASNT NDT Level III
Atlantis NDT provides ASNT Level III consulting, NDT training to SNT-TC-1A and ISO 9712, inspection management software and independent report validation. Request a free consultation and we will return a tailored quote — affordable, accessible and fully customizable to your programme.