Document Control for Calibration Laboratories — Atlantis NDT Inspection Software

Procedure and report-template control with approvals, locked revisions and history

Overview

Controlled documents in an NDT company are mainly procedures and report formats, and the Atlantis NDT ERP controls both. The Procedures app holds each procedure with document number, revision, method, scope, material, applicable standard such as ASME Section V, acceptance criteria and body text or an uploaded file. It moves through draft, submitted, reviewed, approved and published, with rejected and archived states. Prepared-by, reviewed-by and approved-by are recorded with dates, approved revisions are locked, and every revision is kept as a snapshot. Approvers get email notifications and reminders. An AI-assisted first draft, with a built-in template fallback, speeds up new procedures, but a Level III still reviews and approves. In NDT Reports, company report templates in Excel, Word, PDF and HTML are versioned, with logo, header and footer, so report formats are controlled too. Broader document management needs are configured during implementation.

Why inspection and testing businesses run it differently

Auditors and clients want to see that the procedure referenced on a report was approved by a Level III and was the current revision at the time. Locked approved revisions and full snapshots make that easy to show. Versioned report templates mean the client's required format is controlled rather than living on one person's laptop.

Capabilities

Procedure register with number, revision, method, scope, material, standard and acceptance criteria
Approval workflow: draft, submitted, reviewed, approved, published, rejected, archived
Prepared, reviewed and approved signatures with dates
Approved revisions locked, with a snapshot of each revision
Rejection with a recorded reason
Email notifications and reminders to approvers
AI-assisted first draft with built-in template fallback
Versioned report templates in Excel, Word, PDF and HTML

How the workflow runs

A procedure is drafted, uploaded or generated as an AI-assisted first draft, then submitted for review. The reviewer and approver are notified by email and can approve or reject with a reason. Once approved, the revision is locked and published, and the previous version stays in the history. Report templates are updated as new versions, so reports issued later use the current template while earlier reports keep the format they were issued in.

Standards and compliance covered

ASNT SNT-TC-1A Level III approval of NDT procedures
ASME BPVC Section V written procedure requirements
ISO 9001:2015 control of documented information
Client specifications for report formats
Procedures written to ISO, EN or client standards as needed

Integrations

Open REST API — SAP, Maximo, NetSuite and any other system that accepts API connections
NDT Reports (procedure references and versioned templates)
Project tasks (procedure and WPS references)
Certificates (Level III approver)
Email notifications
eLearning (procedure-based training content, where configured)

Measured impact

Everyone knows which procedure revision is current and who approved it. Approvals do not stall because approvers are reminded. Report formats stay consistent across technicians and offices.

Frequently Asked Questions

Can we upload our existing procedures?

Yes. A procedure can hold body text or an uploaded file, and goes through the same review and approval workflow.

Can we see what changed between revisions?

Yes. Every revision is kept with a snapshot, so earlier versions can be opened and compared.

Does this replace a full document management system?

It controls NDT procedures and report templates. Wider document management needs are scoped and configured during implementation.

Compare the platform before you shortlist

Most companies arrive at a city page and actually want one of three things. If you are evaluating systems, start with NDT inspection software — what inspection companies actually need. If report turnaround is the pain, go to NDT reporting software compared. If the question is whether a generic system could work, read why generic ERP breaks on inspection work and the NetSuite comparison.

Request a demo or a tailored quote — tell us methods, levels, headcount and timing, and a consultant calls you back prepared.

Also useful: inspection management software for companies inspecting other people's assets, the full business management platform, and the evaluation checklist to run vendors against before you demo anything.