CMMS for NDT Inspection Companies — Atlantis NDT ERP

CMMS for calibrated equipment and probe fleets — traceable to ISO 17025

Overview

Odoo's Maintenance module configured as a CMMS for NDT equipment fleets tracks every UT flaw detector, PAUT phased array unit, RT crawler, MPI yoke, radiation source, and probe/transducer as a maintenance-managed asset with its own calibration schedule, service history, and out-of-service status. Preventive maintenance plans are triggered by calibration due-date (not just runtime hours), auto-generating work orders that block equipment from being assigned to a field job once its calibration certificate lapses. Each asset carries a full maintenance and calibration history — traceable to a calibration standard/reference block, calibration lab, and certificate number — satisfying ISO 17025 traceability requirements auditors specifically check. Corrective maintenance requests can be raised directly from the field (a technician flags a damaged probe cable or a crawler with erratic encoder readings), creating a work order routed to the equipment custodian. Spare parts (probes, cables, batteries, source capsules) are tracked against each maintenance work order and linked to Inventory for reorder triggers. Dashboards flag equipment approaching calibration expiry, equipment out of service, and mean-time-between-failure by asset class, giving equipment managers a fleet-wide readiness view before mobilizing crews to a job.

Why inspection and testing businesses run it differently

This is the difference between a generic asset register and an NDT-fit CMMS: equipment records carry NDT-specific attributes — probe frequency/angle, source activity and decay curve for gamma sources, couplant compatibility, calibration reference block ID — and the system enforces that a probe or flaw detector cannot be scheduled onto a work order (via Field Service) if its calibration certificate has expired or is within a configurable grace window. This directly prevents the single most common ISO 17025 and API 510/570/653 audit finding: field use of equipment with lapsed calibration traceability.

Capabilities

Calibration-due preventive maintenance triggers (not just usage-hour based)
Hard block on assigning equipment to field work orders when calibration has lapsed
Full traceability chain per asset: calibration lab, reference standard, certificate number
Radiation source inventory tracking with decay-curve and leak-test scheduling
Field-raised corrective maintenance requests with photo attachment from mobile
Probe/transducer sub-asset tracking nested under parent flaw-detector units
Spare parts consumption linked to Inventory reorder points (cables, couplants, batteries)
Fleet readiness dashboard: assets in-cal, expiring in 30/60/90 days, out-of-service

How the workflow runs

Every piece of NDT equipment is onboarded as a maintenance asset with a calibration interval (e.g., annual for UT flaw detectors per manufacturer spec, quarterly for reference blocks). The system auto-generates a calibration work order X days before due date, routed to the equipment custodian or an approved third-party cal lab. Once calibration is completed and a certificate uploaded, the asset's status resets and its next due date recalculates. When a project manager builds a crew mobilization in Field Service, the system checks every assigned instrument's calibration status and blocks non-compliant equipment automatically. Field technicians can also raise ad hoc maintenance tickets from the mobile app when equipment malfunctions on site, attaching photos, which routes to the equipment team and can trigger an emergency replacement dispatch from Inventory.

Standards and compliance covered

ISO 17025 (calibration traceability)
ISO 9712 / SNT-TC-1A (equipment qualification for personnel certification audits)
API 510/570/653 (calibrated equipment requirement for code inspections)
ASME BPVC Section V
ISO 9001:2015 equipment control clause
Radiation safety regulations (NRC/state agreement-state rules for source tracking)

Integrations

Calibration lab management systems/portals
Inventory Management (spares reorder)
Field Service (equipment assignment blocking)
Document Control (calibration certificate archive)
IBM Maximo / GE APM (client-side asset systems for co-managed equipment)

Measured impact

Firms report a 90%+ reduction in equipment-used-past-calibration-due-date audit findings once the hard-block rule is enforced at job assignment. Preventive-calibration scheduling has cut emergency recalibration costs and job delays by catching lapses before mobilization rather than on-site. Equipment utilization visibility typically recovers 10-15% more billable equipment-days per quarter by eliminating lost-track-of-unit downtime.

Frequently Asked Questions

Can the CMMS track radioactive source decay and leak-test schedules for RT crews?

Yes. Source activity decay curves and periodic leak-test schedules are tracked per source, with automatic alerts ahead of required test dates and activity thresholds.

What happens if a technician tries to book equipment with an expired calibration cert onto a field job?

The system blocks the assignment outright, forcing selection of an in-calibration alternative unit or triggering an emergency calibration work order before the job can proceed.

Does it distinguish between third-party calibration labs and in-house calibration?

Yes. A custodian/vendor field on each calibration work order records who performed the calibration, and the resulting certificate is scanned and archived either way, preserving full traceability.