Certification Tracking for Welding Fabrication Shops — Atlantis NDT ERP

Technician certification tracking: schemes, levels, vision tests, exams and alerts

Overview

The Certificates app records every technician certification with scheme (SNT-TC-1A, CP-189, ISO 9712, PCN, CSWIP or other), level (trainee, I, II, III), method, certifying body, issue, expiry and renewal dates, industry sector, OJT hours, training hours, exam passed and attachments. Status is computed automatically as active, expiring soon (90 days), expired or revoked, with Expiring Soon and Expired menus. Vision tests are recorded separately with near vision (Jaeger J1/J2), far vision, colour perception, contrast, examiner, clinic, certificate file and expiry. Examination sheets hold general, specific and practical scores against a configurable passing score. Certificate templates per scheme define validity months, whether a vision test or exam is required, and minimum OJT and training hours. Each employee's NDT profile shows technician flag, highest level, methods certified, radiation safety training, radiation badge number and medical fitness expiry. Daily checks create warning tasks 90 days before cert or vision-test expiry, and configurable daily email alerts cover technician certs, calibration certificates and company certifications.

Why inspection and testing businesses run it differently

An expired certificate or lapsed vision test discovered on site can mean a stopped job and an unhappy client. Separate records for each scheme and method, automatic status, and warnings starting 90 days out give the Level III time to arrange renewals. Timesheets add a final check by warning when a technician's certificate is not valid.

Capabilities

Records by scheme, level, method and certifying body
Automatic active, expiring soon, expired and revoked status
Vision test records with Jaeger J1/J2, far vision, colour perception and contrast
Examination sheets with general, specific and practical scores
Certificate templates per scheme with validity, vision/exam requirements and minimum hours
Employee NDT profile with radiation safety training, badge number and medical fitness expiry
90-day warning tasks and configurable daily email alerts
Timesheet warning for invalid certificates

How the workflow runs

Certificates, vision tests and exam sheets are entered for each technician with scans attached. Daily checks watch the dates and create warning tasks 90 days before expiry, while alert emails go to the recipients you set, with look-ahead days and a resend interval. The Level III arranges renewal, records the new exam or vision test and updates the certificate. Planners check the technician's NDT profile before assigning work, and timesheets warn if a technician logs time on an invalid certificate.

Standards and compliance covered

ASNT SNT-TC-1A and CP-189 certification records
ISO 9712 certificates recorded
PCN and CSWIP certificates recorded
Annual vision test records
Radiation safety training and badge records

Integrations

Open REST API — SAP, Maximo, NetSuite and any other system that accepts API connections
Employees
Timesheets
Team Assignments
Email alerts and Dashboards
eLearning

Measured impact

Renewals are planned rather than rushed, and expired certificates stop reaching client sites. Certification files for prequalification or audits are ready on request. The Level III spends less time maintaining a spreadsheet of dates.

Frequently Asked Questions

Does it track vision tests separately?

Yes. Vision tests have their own records and expiry, and trigger their own 90-day warnings.

Can we record certificates from different schemes for the same technician?

Yes. Each certificate is a separate record with its own scheme, level, method, certifying body and dates.

Does Atlantis train technicians for ISO 9712 or PCN?

No. Atlantis training is based on ASNT SNT-TC-1A only. The Certificates app simply records ISO 9712, PCN or CSWIP certificates your technicians already hold.

Compare the platform before you shortlist

Most companies arrive at a city page and actually want one of three things. If you are evaluating systems, start with NDT inspection software — what inspection companies actually need. If report turnaround is the pain, go to NDT reporting software compared. If the question is whether a generic system could work, read why generic ERP breaks on inspection work and the NetSuite comparison.

Request a demo or a tailored quote — tell us methods, levels, headcount and timing, and a consultant calls you back prepared.

Also useful: inspection management software for companies inspecting other people's assets, the full business management platform, and the evaluation checklist to run vendors against before you demo anything.