NDT Inspection Management Software for Inspection Companies in Victoria, Australia
Short answer: The Atlantis ERP solution is a fully customized ERP for NDT and inspection companies in Victoria. It tracks AINDT (ISO 9712) certificates alongside ASNT SNT-TC-1A and CP-189 records with automatic expiry status, keeps instruments and calibration from NATA-accredited labs under control, schedules crews to Geelong, Gippsland, the Latrobe Valley and Melbourne's industrial west, captures method-specific reports offline, and runs quotes, timesheets and invoices on the same records. It is implemented remotely, typically in 2 to 4 weeks from kickoff depending on how clean your existing records are. Affordable. Accessible. Fully customizable. Ask for a Victoria demo.
Victoria's inspection market is shaped by a refinery, an offshore gas province that is moving from production into decommissioning, a power system in transition, a defence manufacturing base that has grown fast, and the largest fabrication and manufacturing workforce in the country around Melbourne. For an NDT company that means a mix of shutdown crews, long-running fabrication inspection, defence quality requirements and a growing share of decommissioning and life-extension work. The certificates, procedures and paperwork differ for each, and they all have to be correct before the first technician walks onto site. This page explains where the Victorian work is, which rules and records apply, what the Atlantis ERP actually does, and how to compare it with other options.
A note on the name: this page is about the state of Victoria in Australia. Our separate page for Victoria, Texas covers a different market.
Where NDT companies find work in Victoria
Direct answer: Victorian NDT work concentrates around Geelong (the Viva Energy refinery, port and defence manufacturing at Avalon), Gippsland (Bass Strait oil and gas processing, offshore decommissioning and Latrobe Valley power stations), Melbourne's west and north (fuel terminals, chemical plants, fabrication, aerospace and defence), and regional centres such as Portland and Bendigo.
Geelong and Corio Bay. The Viva Energy refinery at Corio is one of only two oil refineries still operating in Australia, alongside Lytton in Brisbane. It carries a large inventory of pressure vessels, exchangers, furnaces, piping and tanks, and its turnarounds and ongoing maintenance bring in UT thickness, PAUT, TOFD, radiography, MT, PT, IRIS and visual inspection teams. The port, fuel storage and chemical sites around Corio Bay add work, and defence vehicle manufacturing at Avalon has brought weld inspection to defence and OEM quality requirements into the region. See NDT ERP in Geelong.
Gippsland and Bass Strait. For more than fifty years, oil and gas from the Gippsland Basin has come ashore at the Longford gas plants, with liquids processed at Long Island Point near Hastings. As fields deplete, offshore platforms and pipelines are moving into decommissioning, and onshore plant into life extension or wind-down. That brings a different flavour of inspection: integrity surveys before removal, weld and structural checks on lifting points, and thickness and condition surveys on ageing plant. Offshore work in Commonwealth waters is regulated by NOPSEMA.
The Latrobe Valley. Brown-coal power stations at Loy Yang and Yallourn have boilers, pressure piping, turbines, coal handling plant and very large structures. Outage work has long been a staple for Victorian NDT companies; with closures scheduled over the coming years, the mix is shifting toward life-extension outages and decommissioning, alongside new transmission, storage and renewable generation projects.
Melbourne's west and north. Altona, Laverton, Brooklyn and Dandenong host fuel import terminals, chemical plants, food and beverage processing, and a large base of pressure vessel, structural and pipeline fabricators. Aerospace manufacturing at Fishermans Bend and defence suppliers across the metropolitan area bring work under OEM and defence quality systems, often with eddy current, penetrant and ultrasonic inspection of components. Major transport and tunnelling projects add structural and weld inspection. Many Victorian NDT companies keep their head office, store and calibration room in Melbourne; see NDT ERP in Melbourne.
Regional Victoria. The Portland aluminium smelter in the south-west, defence vehicle manufacturing in Bendigo, gold mining in the central goldfields, and water and irrigation infrastructure across the north add regional work that needs travel planning.
What Victorian clients ask NDT vendors for
Direct answer: Victorian clients ask for certified technicians (usually AINDT under ISO 9712; ASNT-based employer certification for US-code, aerospace and some defence work), licensed radiographers, NATA-traceable calibration, approved procedures, inductions and medicals, and reports in their format. Defence and aerospace clients add tighter document-control and traceability expectations.
- Technician certification. AINDT certification by method and level is the common baseline. Aerospace and defence suppliers working to US OEM requirements often expect employer certification under an ASNT-based written practice or a NAS 410 style system, and refinery or offshore work on US-designed equipment may ask the same.
- Radiation licences. In Victoria the Department of Health administers the Radiation Act 2005. Industrial radiographers need a use licence, and the company needs a management licence covering its sources and units. Clients will ask to see both, plus dosimetry and source transport arrangements.
- Calibration. Current certificates, usually from NATA-accredited labs, for every flaw detector, thickness gauge, yoke, UV lamp, light meter and reference block.
- Procedures. Level 3 approved, revision-controlled procedures to AS 3978, AS/NZS 1554, AS 2885, ASME Section V or the customer's specification.
- Site and project rules. Inductions, medicals and the principal's contractor management system.
- Traceability. Defence and aerospace clients often want each result traceable to the technician, the instrument serial, its calibration certificate and the procedure revision used.
Victoria works under its own Occupational Health and Safety Act 2004 rather than the model WHS laws adopted by most other states. WorkSafe Victoria administers it, including registration of certain plant designs and items of plant. Energy Safe Victoria oversees gas and pipeline safety. In-service inspection of pressure equipment generally follows AS/NZS 3788, with the owner and its inspectors running the programme; your NDT results feed it.
What the Atlantis ERP does for Victorian NDT companies
Direct answer: The Atlantis ERP connects the records Victorian clients audit (certificates, calibration, procedures) with the work they pay for (dispatch, reports, timesheets, invoices). Because each result links to a technician, an instrument serial and a procedure, traceability questions from defence or refinery clients take minutes rather than days.
| Victorian need | Atlantis ERP feature |
|---|---|
| Show a refinery turnaround crew is current | Certificate records with automatic status (active, expiring soon at 90 days, expired, revoked), Expiring Soon and Expired menus, highest level and methods on each employee profile |
| Trace a result to the person, instrument and procedure | Reports and project tasks carry technician, equipment serial, procedure and WPS references; calibration records sit on each serial-numbered instrument |
| Plan Latrobe Valley outages and Geelong work in the same week | Team assignments with site GPS, mobilisation and demobilisation dates, availability calendar and blocked double-booking of technicians and equipment |
| Avoid sending out-of-calibration kit | Warning when assigned equipment is out of calibration; calibration register with expiry alerts |
| Control procedure revisions | Procedure register with draft, submitted, reviewed, approved and published states, locked approved revisions, full history and approver reminders |
| Report offshore or in plant areas without signal | Offline field app with drafts, photos, on-screen signature and PDF preview |
| Match each client's report template | Versioned Excel, Word, PDF and HTML templates; Excel templates filled by mapping fields to cells |
| Bill travel, standby and equipment correctly | Timesheets with work types and rate multipliers; invoices with labour, equipment and consumables subtotals and cost centres |
The Atlantis ERP page and ERP apps page describe each module.
Certificate tracking: AINDT and ASNT records side by side
Direct answer: Each technician can hold any number of certificate records. AINDT certificates are recorded under ISO 9712 with AINDT as certifying body; employer certifications under SNT-TC-1A or CP-189 written practices are recorded under those schemes. Every record carries method, level, sector, dates, hours, exam result and attachments, and status is calculated automatically.
In Victoria the split between schemes often follows the client. A technician might work a refinery turnaround under AINDT certification, then move to an aerospace component job where the customer expects qualification under the employer's ASNT-based written practice. Keeping both records, each with its own expiry, saves the office from rebuilding evidence packs every time.
- Schemes: SNT-TC-1A, CP-189, ISO 9712, PCN, CSWIP or other.
- Levels: trainee, I, II, III.
- Vision tests: near vision (Jaeger J1/J2), far vision, colour perception, contrast, examiner, clinic, file and expiry, tracked separately from certificates.
- Examination sheets: general, specific and practical scores against a passing score for in-house qualification.
- Templates per scheme: validity in months, vision and exam requirements, minimum OJT and training hours.
- Alerts: warning tasks 90 days before certificate or vision expiry, configurable daily emails, and timesheet warnings when a certificate is not valid.
Each employee's NDT profile also holds radiation safety training, radiation badge number and medical fitness expiry; radiation use licence copies can be attached. If you need help writing or auditing an ASNT-based written practice, see written practice development. Atlantis training covers ASNT SNT-TC-1A methods only.
Instruments, calibration and stores
Direct answer: Every instrument, probe, gauge and source-related item is tracked by serial number with lifecycle, condition, assigned person, firmware, accessories and calibration status, and moves through an approved issue and return workflow. Calibration certificates are held with the lab's accreditation number, and expiry alerts go out before anything is due.
- Lifecycle: new, active, in calibration, in repair, rented out, retired, disposed; rental rates can be recorded.
- Calibration: provider, certificate number, standard, range, uncertainty, accredited-lab flag, result and next due date, with the certificate PDF.
- Issue and return with supervisor and manager approval, condition at issue and return, reservations with clash prevention, inbound and outbound movements.
- Maintenance log: preventive, corrective, repair, cleaning, firmware update and probe replacement.
- Consumables with reorder levels and low-stock flags.
- Purchase records for OEMs, dealers and calibration labs, with accreditation number and expiry, and order lines tied to an equipment serial.
- Fleet: vehicles that can carry radioactive sources, with transport licence number and expiry and assignment to a project or driver.
Company certifications such as NATA accreditation, ISO 9001 certification and your radiation management licence can be recorded with their own alert days, and dashboards show calibration due or overdue, certificates expiring or expired and equipment overdue for return.
Reports for refineries, power stations, fabricators and defence
Direct answer: The ERP produces 17 method-specific report types with their own numbering, a draft to sent approval workflow with signatures, and templates in each client's format. Technicians can work offline in the field app and sync later.
Report types are UT, RT, MT, PT, VT, ECT, IRIS, PAUT, MFL, TOFD, PWHT, PMI, hardness, UT thickness, ferrite, holiday and coating, and computed radiography. Method fields cover UT probe calibration tables, RT source, technique and IQI type and placement, MT technique and particle type, PT method and developer, PAUT focal laws and UT thickness readings by direction, with weld lines recording defect type and orientation. Each report records work order, request, WPS, contract, drawing, procedure and standard references, and inspector, reviewer and approver signatures, plus the third-party or authorised inspector where one witnesses. For refinery exchangers IRIS and ECT reports apply; for Latrobe Valley outages UT thickness and PAUT; for fabricators, weld-line reporting against AS/NZS 1554 acceptance. Marine mode covers vessel work with a cover page and merged class-society, technician and calibration certificates. See Digital Twin Reporting Software for the reporting product alone.
Quotes, timesheets and billing
Direct answer: Quotes carry job type, site, dates and applicable codes with NDT service lines by method, become orders on acceptance, and flow to invoices through approved timesheets that record inspection, travel, standby and setup time.
Invoice lines carry cost centre, method, equipment serial, technician, rate type and days or hours, with labour, equipment and consumables subtotals, the client PO and site. The financial dashboard shows revenue, cost of sales, gross margin, operating expenses, EBITDA and outstanding invoices over twelve months. The CRM records service line, industry sector, site and estimated technicians and days on each lead, with a lead score that helps decide which tenders are worth the effort.
Regulators, tax and data questions in Victoria
Direct answer: The ERP keeps the records Victorian regulators and clients ask for, but compliance remains your responsibility. GST, BAS reporting and Peppol e-invoicing are configured during implementation, and hosting location and data residency are discussed during scoping.
- Department of Health (Victoria): radiation use and management licences under the Radiation Act 2005.
- WorkSafe Victoria: occupational health and safety and plant registration under the Occupational Health and Safety Regulations.
- Energy Safe Victoria: gas and pipeline safety.
- NOPSEMA: offshore petroleum safety in Commonwealth waters, including Bass Strait.
- NATA: ISO/IEC 17025 and ISO/IEC 17020 accreditation.
Defence suppliers are often asked about data handling and storage location; those questions are answered during scoping so the setup fits the client's requirements. NCR and CAPA workflows can be set up during implementation for companies running a formal quality system.
Implementation and integrations
Direct answer: Implementation is remote and typically takes 2 to 4 weeks from kickoff, depending on how clean your existing records are. The ERP's open REST API integrates with SAP, Maximo, NetSuite, QuickBooks or any system that accepts API connections, scoped per implementation.
- Scoping: methods, schemes, clients, report formats, billing, apps, integrations and hosting.
- Import: technicians, certificates, vision tests, equipment, calibration, consumables, clients and price lists.
- Templates: client report formats, quotations and invoices.
- Workflows and alerts: approvals, recipients, look-ahead days.
- Training and go-live for office, store, dispatch and field staff.
Refinery, power and offshore operators in Victoria commonly use SAP or Maximo; the usual exchange is work-order and PO numbers in and report references or status out. Ask how implementation would run for your company.
What to compare before you choose
Direct answer: Compare how each option handles mixed certificate schemes, traceability from result to instrument and procedure, calibration at dispatch, offline reporting and NDT-aware billing. Spreadsheets break as you grow, generic ERPs need heavy configuration, and NDT systems differ in whether they are built for laboratories or field crews.
| Capability | Spreadsheets | Generic ERP | Atlantis ERP |
|---|---|---|---|
| AINDT and ASNT certificates per technician | Manual lists | Custom fields | Built in, automatic status |
| Result traceable to instrument serial and procedure | Hard | Custom | Built in |
| Calibration warning at assignment | No | Rarely | Built in |
| Offline method-specific reports | No | Generic forms | Built in |
| Travel and standby billing | Manual | Generic | Timesheets feed invoices |
| Commercial terms | Low cost, high admin | Varies | Quote on request |
Victorian buyers will also look at OMS, an Australian system built around accredited laboratories and inspection bodies, and at NDT-specific products such as SPA Innovision's InspectO. Both deserve a fair look. Ask every vendor how field crews are scheduled, how ASNT and AINDT certificates sit together, what works offline, and how results trace back to instruments and procedures. Our NDT ERP software comparison and reporting software guide cover more vendors.
Victorian city pages
Direct answer: The ERP is delivered online anywhere in Victoria. City pages cover Melbourne and Geelong.
- NDT ERP in Melbourne: head offices, fabrication, aerospace and defence suppliers.
- NDT ERP in Geelong: refining, port and defence manufacturing.
See also NDT ERP in Australia. Atlantis has no office in Victoria; demos, implementation and support are online.
Frequently asked questions
What is the best NDT ERP for inspection companies in Victoria?
The one that handles your mix of AINDT and ASNT certificates, calibration, crew scheduling, offline reporting and billing on one system. The Atlantis ERP does this and is fully customizable.
Can it track AINDT certificates?
Yes, under the ISO 9712 scheme with AINDT as certifying body, with automatic status and 90-day warnings.
Can one technician hold AINDT and ASNT certificates in the system?
Yes. Each certificate is a separate record with its own expiry and alerts.
Does it support defence and aerospace traceability?
Reports and tasks link to technician, equipment serial, procedure and WPS, and each instrument carries its calibration records, so a result can be traced back. Specific defence or OEM requirements are configured during implementation.
Does it work offline offshore or in plant?
Yes. The installable field app keeps drafts and photos on the device and syncs later.
Does it record NATA calibration certificates?
Yes, with accredited-lab flag, accreditation number, certificate number, standard, range, uncertainty and next due date.
How long does implementation take?
Typically 2 to 4 weeks from kickoff, remotely; it depends on how clean your existing records are.
Does it handle GST, BAS and Peppol e-invoicing?
These are configured during implementation.
Where is the data stored?
Hosting location and data residency are discussed during scoping.
Can it integrate with SAP or Maximo?
Yes, through the open REST API, scoped per implementation.
Is this page about Victoria, Texas?
No. This page covers the state of Victoria in Australia.
How much does it cost?
Quote on request. Affordable. Accessible. Fully customizable.
Get a Victoria NDT ERP demo
Tell us how many technicians you have, which certificate schemes and clients you work with, and how you report and bill. We will show the Atlantis ERP running that work and send a written quote. Book a demo for your Victorian NDT company, request a quote, or ask about migrating your certificate and equipment records. For Level III procedure and audit support, see NDT consulting.
More Atlantis NDT services in Victoria
Built for any business that runs on operations
Most companies do not fail at their craft. They lose time, margin and goodwill in the gaps between the tools they use to run the place — a quoting spreadsheet that does not talk to the job sheet, a job sheet that does not reach accounts, and a compliance folder nobody can search when a client asks. Atlantis closes those gaps by putting the whole operation on one platform, so information is entered once and everything downstream stays in step.
What you can run on it
- Sales and CRM — leads, quotes, follow-ups and the pipeline that tells you what next month looks like.
- Projects and job costing — plan the work, track the hours and materials against it, and see the margin while the job is still live rather than at final account.
- Field and service teams — dispatch, schedules, mobile capture that works with no signal, and sign-off from site.
- Inventory and purchasing — stock, suppliers, reorder points and goods receipt, joined to the jobs that consume them.
- People — records, qualifications and licences with renewal reminders, timesheets, leave and payroll.
- Quality and documents — procedures and forms under revision control, with the audit trail an inspection or accreditation body actually asks for.
- Accounts — invoicing, expenses, multi-currency and the reporting your accountant stops chasing you for.
Affordable, accessible, fully customizable — and we mean each word
Affordable because the whole suite is included rather than sold to you a module at a time, and because implementation is done by people who have run operations rather than by a chain of subcontractors. Accessible because it runs in a browser and on a phone, works for a small team on day one, and does not need a specialist on staff to keep it alive. Fully customizable because your process is the thing that makes you competitive — the software should bend to it, not the other way round.
Industries we configure for
Service businesses and contractors, manufacturing and fabrication, trading and distribution, laboratories and testing houses, engineering consultancies, construction and facilities, and asset owners across energy, marine, aerospace and infrastructure. Inspection and testing is where we started, and it remains the sector we go deepest in — but the platform underneath is general-purpose, and most of what it does has nothing to do with inspection at all.
What happens when you get in touch
A short conversation, not a sales sequence. We ask how the business runs today and where it hurts, show you the platform doing that work, and send a written quote shaped to your region, your team size and the scope you actually need. No obligation, nothing to install first, and no pressure to decide on the call. Reach out and tell us what you are trying to fix.
Related: business management platform · inspection management software · choosing the right category of software · modules · by industry · asset integrity platform. Book a free consultation.
Speak to an ASNT NDT Level III
Atlantis NDT provides ASNT Level III consulting, NDT training to ASNT SNT-TC-1A, inspection management software and independent report validation. Request a free consultation and we will return a tailored quote — affordable, accessible and fully customizable to your programme.