CMMS for Pipeline Integrity Services

The pipeline integrity services workflow

Pipeline crews spend long stretches in remote areas without coverage. Offline reporting with photos and signatures, synced later, keeps reports moving. Crew and equipment clashes across spreads are blocked at planning.

Keep the module scope separate from sector-specific configuration. Demonstrate the required records and approval steps using a representative job before agreeing the implementation.

Records and controls to evaluate

• Serial-number register with lifecycle status: new, active, in calibration, in repair, rented out, retired, disposed
• Maintenance log: preventive, corrective, repair, cleaning, firmware update, probe replacement
• Condition recorded before and after maintenance, and at issue and return
• Calibration records with provider, certificate number, standard, range, uncertainty, accredited-lab flag, result and next due date
• Calibration certificate register with valid/expiring/expired status, PDF and expiry alerts
• Maintenance requests for instruments, vehicles and site equipment
• Fleet records for vehicles able to carry radioactive sources, with transport licence number and expiry
• Out-of-calibration warning when equipment is assigned to a job

Follow the work from start to finish

Each instrument is registered with its calibration frequency and maintenance history. When a technician returns a unit, the store records its condition; if something is wrong, a corrective maintenance entry or maintenance request is opened and the unit goes to in repair. Preventive tasks such as cleaning or firmware updates are logged as they are done. As calibration comes due, the certificate register flags it and alert emails go out, the unit is sent to the lab through a purchase order linked to its serial, and the new certificate is recorded on return.

Planners see a warning if they try to send an out-of-calibration unit to a job.

Check the evidence, permissions and handover

A damaged probe cable, a flaw detector with outdated firmware or a UV lamp past its service date can compromise an inspection. Because condition is recorded at every issue and return, problems are caught when a unit comes back rather than when it reaches the next site. Team Assignments warns when equipment assigned to a job is out of calibration, and the calibration register gives an auditor the certificate for any serial number on request.

During the trial, ask one user to create a record and another to review it. Make a correction, check which version a customer receives, and export the final record with its references. Record any manual steps or configuration gaps in the acceptance checklist.

Software organises evidence; it does not grant personnel certification, laboratory accreditation or customer approval. Confirm the requirements that apply to your work with the responsible technical or quality manager.

Questions about cmms

Does this sync with our clients' maintenance systems?

No. It manages your own NDT equipment, vehicles and site equipment. Any exchange of data with a client system would be discussed as custom scope during implementation.

Can we log firmware updates and probe replacements?

Yes. The maintenance log includes firmware update and probe replacement entries alongside preventive, corrective, repair and cleaning work.

Are radiography vehicles covered?

Fleet records whether a vehicle can carry radioactive sources and tracks its transport licence number and expiry, and vehicles can be assigned to a project and driver with dates and mileage.

Choose the next step

Request the 14-day ERP trial to work through a representative job. Use the integration scoping guide for external systems: a REST API connection needs an agreed data mapping, implementation and test plan.

Pipeline Integrity Services guide · Current plans · Discuss your workflow