Personnel Certification Records for ITS Manitoba
ITS Manitoba requires the file proving each technician is currently certified for the work they are doing. The QA manager owns it, alongside the certification scheme rather than replacing it.
The finding auditors record against this document is: Repair or alteration work started before obtaining prior approval from ITS, which is required in every case.. Manitoba is the province where a US firm is most likely to assume a third-party route exists and find none. Inspection and Technical Services performs the periodic inspections itself and issues the inspection certificate; the published ITS material does not describe an owner-user self-inspection or accredited third-party inspection agency programme of the kind Alberta, Saskatchewan, Ontario and Quebec operate. What a firm can hold is a Certificate of Authorization for construction, installation, alteration, repair or pressure welding performance testing, obtained by registering a written quality control manual with ITS and passing an implementation audit. Since June 8, 2020 ITS has applied a graded interval system rather than fixed annual and biennial inspections.
Source: Manitoba Inspection and Technical Services Quality Control Program, Pressure Equipment Inspections, Repair and Alterations and Boiler & Pressure Vessel pages on gov.mb.ca; ITS Bulletin 22-004 Pressure Equipment Graded Inspections, describing the interval grading system implemented 2020-06-08; ITS Bulletin 20-003 Electronic Submissions Guide; The Steam and Pressure Plants Act and The Steam and Pressure Plants Regulation (Man. Reg. 108/87 R), and The Power Engineers Act. Note a genuine inconsistency in the source material: ITS pages variously cite The Technical Safety Act and The Steam and Pressure Plants Act as the governing statute, and the operative citation should be confirmed with ITS. Verified 2026-08-21.
| Item | What applies | Why it matters |
|---|---|---|
| Regime | Inspection and Technical Services Manitoba — pressure equipment Certificate of Authorization and inspection certificate regime | Enforced by Inspection and Technical Services (ITS), a branch of Manitoba Labour and Immigration — a government department, not a delegated or arm's-length safety authority |
| Document | Personnel Certification Records | the file proving each technician is currently certified for the work they are doing |
| Owner | the QA manager | The signature an auditor traces back |
| Where it is checked | Carry out all work in accordance with the registered manual, ensuring welders and brazers hold valid current Manitoba. | Usually against a sampled job, not in isolation |
| Common failure | Repair or alteration work started before obtaining prior approval from ITS, which is required in every case. | The gap between the manual and the job file |
What must a personnel certification records contain under ITS Manitoba?
It has to satisfy ITS Manitoba as Inspection and Technical Services (ITS), a branch of Manitoba Labour and Immigration — a government department, not a delegated or arm's-length safety authority enforces it: the file proving each technician is currently certified for the work they are doing. The test is not completeness on paper but traceability — an auditor picks a finished job and works backwards to this document, so anything it claims must be demonstrable on that job.
Who signs the personnel certification records for ITS Manitoba?
The QA manager. This regime requires central or third-party certification, so the signature works alongside the scheme rather than substituting for it.
How does a ITS Manitoba auditor test this document?
By sampling. They take a completed job, find the technicians and equipment used, and trace each back through this document to the evidence behind it. A document that reads well but cannot survive that trace is the most common finding across every regime, not just this one.
How long must ITS Manitoba records be kept?
The Certificate of Authorization is valid for a period not to exceed three years and must be renewed prior to the expiry date by submitting an updated manual. Equipment inspection certificates carry their own expiry dates and the next inspection must occur before that date. Since June 8, 2020 inspection intervals have been graded: equipment is first assigned a grade 1 interval and only becomes eligible for the longer grade 2 interval after a minimum of two in-service inspections under grade 1, depending on condition and deficiencies found. Retention is set by the regime and by the client contract above it, and the longer of the two governs. Firms that set one retention period for everything and document it fare better at audit than firms tracking different periods per record type and losing track.
Does a generic template satisfy ITS Manitoba?
No. A downloaded template describes a generic firm, and the first question an auditor asks is whether the document describes THIS firm — its methods, its equipment, its people, its actual workflow. Templates are a starting structure; the content has to be the firm's own or the trace fails immediately.
What happens if this document is missing at a ITS Manitoba audit?
It is a finding, and depending on the regime it can suspend the certificate rather than merely generate a corrective action. The related finding auditors record most often is: Repair or alteration work started before obtaining prior approval from ITS, which is required in every case.
Where this sits in the ITS Manitoba evidence pack
- Written quality control manual appropriate to the scope of work, registered with Inspection and Technical Services
- Registered welding and brazing procedures
- Valid current Manitoba Welder Licences for all welders and brazers
- Certificate of Authorization stating the authorized scope of work
- ITS ES Form 01 Repair & Alteration Report, submitted for repairs and alterations
- Prior ITS approval for each repair or alteration before work begins
- Design registration submissions for pressure equipment used in Manitoba
- Inspection certificates carrying the Manitoba Object Number for each unit in service
Personnel certification context
The ITS publications reviewed do not name an NDT personnel certification scheme, so neither central CGSB certification nor an SNT-TC-1A employer written practice is affirmatively endorsed in Manitoba's own material. Certification requirements reach the province through the adopted code rather than through a provincial rule, and CSA B51 references CAN/CGSB-48.9712. What Manitoba does make explicit is a jurisdictional personal credential for welding: all welders and brazers working under a registered quality control programme must hold valid current Manitoba Welder Licences. Confirm the NDE expectation with ITS in writing before relying on employer-based certification.
Related: the ITS Manitoba overview, outsourced ASNT Level III cover, written practice development, NDT procedure development, a programme gap assessment, interim Level III cover.